When Tree (Aim) Requirements Change
Important
Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.
When any updates are made to curriculum/requirement count for a program, minor, certification, or concentration, impacted academic plans now go into a “Needs Review” status.
Notice
Your Department Chair discovers a higher-level English course was left off the English program and must be added even though the plan has been published and students have started mapping out their courses. Adding the course impacts the default plan and any English majors who are following it.
When such curriculum updates are made, Advising Administrators must update the default plan and continue with the planning process for the plan. This varies according to the status of the plan when the curriculum was updated and if your school is in academic planning setup mode which has extra steps before plans can be published.
Updating Plans When Requirements Change
When requirements change, you need to review and update the affected plans. When you republish the affected plans, students using those plans will be off-plan. Advisors work with advisees to get back on plan.
If a program requirement is removed, the Edit Plan Layout shows a notification that requirements need to be removed from the plan and the option to delete requirements appears on the Edit Plan Layout page.
If a course, group, or cumulative course is added, the new requirements appear as unplanned requirements on the Edit Plan Layout page.
Here are the steps in the process:
Requirements Change
Where: J1 Web Advising Trees, Degree/Aim Cross-Reference
Changes to an advising tree or degree/aim cross-reference impact the requirements of a program, minor, certification, or concentration with an academic plan.
Review Plans
Where: To Do list, Academic Plan Needs Review
A "review plans" To Do is assigned to the Advising Admin. Affected plans appear in the Academic Plans block and Academic Plan Needs Review page.
Update Affected Plans
Where: Edit Plan Layout
The Advising Admin updates affected plans, adding, removing, or rearranging requirements.
Republish Affected Plans
Where: Academic Plan page
Republish the updated plans.
Advisors Work With Impacted Students
Where: To Do, Student Plan page
Students whose plans changed may now be "off-plan". Advisors receive a To Do to review advisees' plans, and they work with advisees to rearrange planned registrations.
No. Draft plans don't affect advisees. They're not assigned to advisees, so they don't affect advisees when they change. But steps 1–3 still apply: the requirements change, you review the affect on plans, and you update the plans.