Academic Standing Definitions

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

Academic Standing definitions allow you to track certain achievements or disciplinary statuses for students in a selected term. To use Academic Standing codes, first define the code on this J1 Web page, then set up the rules that will determine which students this code applies to. After those steps are done, run the Academic Standing Update process in the Registration Reports and Operations module.

The components of an Academic Standing definition are the code, the description, and the category. All three fields are required, though you may choose the "no category chosen" option for the category. The code is a 1- or 2-character designation for this definition. The description is a 30-character field you can use to provide more information about this definition.

Category	Student Term Summary by Division Field Updated	Student Master Field Updated (optional)
Term Honors	Term Honors	Honors
Term Good Standing	Term Academic Standing	Academic Standing
Term Probation - Low Severity	Term Academic Standing	Academic Standing
Term Probation - High Severity	Term Academic Standing	Academic Standing
No Category Selected	Term Honors, Term Academic Standing	Honors, Academic Standing

Examples of Academic Standing Definitions

Code	Description	Category
DL	Dean's List	Term Honors
G	Good Enough	Term Good Standing
PR	Academic Probation	Term Probation - Low Severity
XX	Suspension	Term Probation - High Severity
N	No honors for you	No Category Selected

Where Academic Standing Definitions Are Used

The definitions are used in the Academic Standing Update process and in the Academic Standing report. In Desktop, they're also available in these locations:

Student Term Summary by Division table
- Desktop: Student Inquiry window, Summaries tab, Student Term Summary by Division Records grid
  - Term Honors (stud_term_sum_div.academic_honors)
  - Term Academic Standing (stud_term_sum_div.academic_probation)
- (J1 Web: Student Inquiry information is planned for a future release.)
Student Master table
Desktop: Student Information window, Student tab, Student Master subtab (optionally included when running Academic Standing Update)
- Honors (student master.cur_acad_honors)
- Academic Standing (student master.cur_acad_probation)
J1 Web: Student Information Details page, Enrollment tab, Term Update Information heading
- Honors
- Academic Standing

The category determines which of these fields the Academic Standing Update affects.

Permissions Required

The necessary permissions needed to define and edit honors are in the Registration Module Manager and Registrar default roles.

How To

View Academic Standing Definitions

From the Registration Administration hub, click Hub options.
Click Manage Definitions, and select Academic Standing definitions.
Enter characters, words, or phrases in the Quick Filters to limit the list of definitions.
Click a heading to sort the list by that column.

Create Academic Standing Definitions

Click the Create definitions button.
Enter a unique Code.
Enter a Description.
If there is an Active option, select a status.
Click either Save and create another or Create and close.

Edit Academic Standing Definitions

Delete Academic Standing Definitions

Select the checkbox next to each definition you want to delete.
Select Delete from the Options drop-down. The Delete Definitions? pop-up opens.
The Delete Definitions? pop-up lists the selected definitions in two categories:
- Ready to Delete: Definitions that can be deleted.
- Unable to Delete: Definitions that can't be deleted, either because they're in use or are protected by the system.
If you decide not to delete one or more of the definitions listed under Ready to Delete, click the Remove icon to remove them from the list.
When you're sure you want to delete all the rows listed under Ready to Delete, click Yes, delete.

Download Academic Standing Definitions

Download to Excel

Select the checkboxes next to the rows you want to export.
From the Options drop-down, select Download to Excel. The Download to Excel pop-up opens.
Select options for the Excel format and data columns.
sidebar. Download to Excel Options
Workbook Creation Options: This option lets you choose how you want the data to be organized when it's exported. If you are exporting a large number of rows, you may want to separate the data into different worksheets or even workbooks. Once you select this option, the Separate (Sheets or Workbooks) By drop-down becomes available so you can choose the groupings for each worksheet or workbook.
Separate (Sheets or Workbooks) By: This field becomes available when you choose to organize your export into multiple worksheets or workbooks. In general, you'll have the option to separate the data based on the columns. You will only see options for the visible columns.
Notice
For example, if you are exporting a set of definitions, you might choose to organize the data into two workbooks: one for active definitions, and one for inactive definitions. Do this by selecting the "Active" column in this drop-down. All of your rows designated as active will be in one workbook, and the inactive ones in a separate workbook.
Workbook Format: This section lets you set some Excel display options for your data. For more information about each of these features, consult Microsoft Excel help.
Autofit columns: Fits column width to the data so that fields are not truncated.
Turn on filtering: Turns on the AutoFilter feature, which allows you to show only rows that meet your selected criteria.
Freeze Top Row: Your worksheet displays the column title in the first row by default. Selecting this option keeps the top row at the top so that as you scroll down through your data, the column headings remain displayed.
Show totals for numeric columns: This option will include the sum of a column of numbers at the bottom of that column.
Columns to Include: These options are specific to the page you are viewing, so they will vary. You will only see options for columns that you can see on the page. All of the columns are selected by default, but you can deselect any of the columns you don't want to include.
Click Download. Your .xlsx or .zip file is saved in the file location that you have set in your browser settings.