Vehicle Involvement Type Definitions
Important
Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.
On the Vehicle Involvement Type Definitions page you can define codes and descriptions used by your organization to specify how people are involved in vehicle-related incidents. Although you can define as many codes as you want, you typically only need a few. For example, you might create definitions to indicate the driver, permit holder, and owner of the vehicle.
To add and edit vehicle involvement type definitions, you must have the permissions Can manage vehicle involvement type definitions enabled in the Student Life Module Manager or Vehicle Administrator roles.
You can also manage these definitions in Desktop on the Vehicle Involvement Type window. Definitions can be edited in Desktop or J1 Web; changes are displayed in both locations.
Vehicle Involvement Type definitions are stored in the Vehicle Involvement Type Definitions table (veh_inv_type_def.veh_inv_type).
The Vehicle Involvement Types you define in this window appear in the Involvement drop-down lists in the Vehicle Violation Incident window.
Field | Note |
|---|---|
Code | Unique 2-character code that indicates how persons are related to incidents involving vehicles. The code can contain any combination of letters and numbers. Required. Existing definitions are not editable. |
Description | Describes the associated Vehicle Involvement Type. This is displayed when you select a Vehicle Involvement Type from a drop-down list. It also appears on relevant reports. Up to 45 characters. Required. |
Active | Yes or No. |
Show in Campus Portal | Yes or No. |
From the Hub options drop-down menu, select Manage definitions > Vehicle involvement type definitions. The Vehicle Involvement Type Definitions page opens. All existing vehicle involvement type definitions are listed.
Enter characters, words, or phrases in the Quick Filters field to limit the list of definitions displayed. For example, if you want to include only definitions with codes that begin with "A," type "A" in the filter and select Add 'a' when it appears.
Click a column heading to sort the list by that column.
From the Vehicle Involvement Type Definitions page, click the Create definitions button. The Create Vehicle Involvement Type Definitions window opens.
Fields marked with an asterisk are required.
Enter a unique 2-character Code. This required code identifies the Vehicle Involvement Type. Once saved, this code cannot be changed.
Examples of codes:
DR - Driver
SP: Security Personnel Involved
VM: Victim
WT: Witness
Enter a Description of the code. This required 45-character field provides the description for the code, such as "Person Reporting" or "Victim." Be sure to use something that will be easily understood by those entering an incident. It is displayed when you select a Vehicle Involvement Type from a drop-down list. It will also appear on relevant reports.
Select Yes or No from the Active drop-down menu. Codes set as inactive will not appear as an option in drop-down menus when users enter vehicle incidents.
In the Show in Campus Portal drop-down menu, select Yes or No to indicate if you want this code to be displayed in relevant features in Campus Portal.
When you are done, click Save and create another or Create and close. The new definition is added to the list.
Click the Edit icon for the definition you need to edit. The Edit Vehicle Involvement Type Definition window opens.
All fields except the code can be edited.
Edit the fields as needed.
When you are done, click Update.