Student Housing Time Slot Assignment Tab
Important
Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.
Time slots determine when a student can select a room. Using the time slot feature is optional, but it allows admins to prioritize which groups of students may select rooms first. This can be useful if your school allows certain students the privilege of first choice of rooms based on seniority, grades, or other criteria.
Warning
You can only assign time slots if you are using the room selection feature. Time slots allow you to prioritize when students may select a room.
Tip
We recommend auto-generating time slots and auto-publishing them to students.
You can create time slots manually, one at a time, or you can auto-generate a batch of time slots in a given time frame.
Tip
We recommend auto-generating time slots.
Auto-Generate Time Slots
On the Manage Housing Application and Assignments page, on the Time Slot Assignment tab, click on Time Slot Options and select Manage time slots. The Manage time slots page opens.
In the top section is the Valid periods for auto-generated time slots section. In this section you will indicate the time ranges when students can have time slots. For example, if you don't want students to select rooms on weekends, then you would create time periods starting on Monday, ending on Friday, for all weeks that room selection will be available.
Notice that the default period is set from the start date of the time selection feature and defaults to the session end date. Edit this, if desired.
Click Add another.
Enter the date and time that you would like for the second period.
Click Save. Repeat as needed.
After you have set up the valid periods for room selection, click Auto-generate time slots.
Choose the interval that you would like between time slots. For example, if you want each time slot to have a week before the next time slot starts, you would choose a 7 day interval. The pop-up window message will tell you how many time slots will be generated, based on the valid periods and the interval.
Click Generate.
When you have scheduled all of your time slots, you can click Auto-assign time slots to automatically distribute students who have applied across all time slots. This does not publish the time slots to students.
Manually Create a Time Slots
On the Manage Housing Application and Assignments page, on the Time Slot Assignment tab, click on Time Slot Options and select Manage time slots. The Manage time slots page opens.
Since you are manually creating a time slot, skip the top section; it's for auto-generating time slots.
Notice that the first time slot is populated with the earliest date and time. Edit this, if desired.
Click Add another.
Enter the date and time that you would like this second time slot to start.
Click Save. Repeat as needed.
When you have scheduled all of your time slots, you can click Auto-assign time slots to automatically distribute students who have applied across all time slots. This does not publish the time slots to students.
When you have scheduled all of your time slots, you can choose to auto-assign time slots to students, or manually assign them one by one.
Tip
We recommend auto-assigning time slots to students.
Auto-Assign Time Slots
On the Manage Time Slots page, check to make sure you have created all of the time slots you'll need.
Click Auto-assign time slots to automatically distribute students who have applied across all time slots. Slots are assigned in order of lottery numbers, lowest first.
This does not publish the time slots to students.
Manually Assign Time Slots
On the Manage Time Slots page, check to make sure you have created all of the time slots you'll need.
Click the Back button to go back to the Time Slot Assignment page.
On the student's row, click the edit icon in the Room Selection Time Slot column.
Select one of the available time slots.
Click Save.
Repeat for all students.
Time slots may be changed any time before they are published to students. Once they have been published to students, they cannot be changed.
Change the time slots themselves
You can edit, delete or add time slots directly on the Manage Time Slots page.
You can redo the auto-generate time slots process; when you auto-generate new time slots, the old ones are removed.
Change the time slot assignment for a student manually
On the Time Slot Assignment tab, click the edit (pencil) icon for the student you want to edit. Choose a new time slot. Click Save.
Change time slot assignments for students using auto-assign
On the Manage Time Slots page, use the Auto-assign time slots button. As long as time slots have not been published to students, existing time slot assignments will be removed and replaced with the new ones.
Lottery numbers provide the order in which students will be assigned available time slots to select rooms. A lower lottery number will get an earlier time slot. Time slots are periods when students can select a room. A student can select a room any time after their assigned time slot starts until the end date for room selection.
Lottery numbers are useful because they allow you to work with the order students will be in. They are automatically assigned on a first-come basis after students have applied, but they can be edited and renumbered based on factors you choose. Time slots are useful to break up the groups of students selecting room. You may use them to reduce burden on your system, or to allow select groups of students the privilege of earlier access to certain rooms.
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