Registrars Permissions

Can view course overrides

View department course overrides including course, term, student, override and status, as well as the date it was entered and who created it. They can filter the list with search phrases or sort by column.

Can set up course overrides

Enable course overrides in J1 Web Registration Settings. This lets your school use J1 Web course overrides instead of the Campus Portal authorizations feature.

Can grant course authorization overrides

This includes granting permission for a student to register for a course section that otherwise requires faculty approval.

Can grant course corequisite overrides

Can grant course prerequisite overrides

Can grant course prohibited overrides

Can grant course repeat overrides

Can view grades

Access the grade entry page to view grades for all courses.

Can set up grade entry

Create grading periods.

Can enter grades for open grading periods

Enter or edit grades for any open grading period.

Can always view and enter all grade codes

Enter or edit grades even when the grading period is closed.

Can view attendance

View attendance reports, which is relevant to retention and reporting.

Can report attendance

Submit attendance reports, which provides information that can help improve retention and be used for reporting.

Can always report attendance

Submit and edit attendance reports inside or outside of reporting periods. This lets them correct errors and complete missing information.

Can view reported attendance

View attendance reports for checkpoints and census date types.

Can process reported attendance

Process attendance reports for checkpoints and census date types. They can verify or deny submissions as well as drop or withdraw students who aren't attending.

Can view CBEs

View information related to competency-based education, which lets registrars work with a system that recognizes specific skills and benchmarks in student achievement.

Can edit CBEs

Edit information related to competency-based education.

Can add CBEs

Add competency-based education elements (such as levels, units, and competencies) to catalog courses and sections.

Can remove CBEs

Remove competency-based education elements (such as types, levels, units, and competencies) from catalog courses and sections.

Can view catalog courses

View the course summary page for all courses. This lets them see the course overview including schedule, location, credits and hours, and the requirement it fulfills, as well as the registration status.

Can edit catalog courses

Edit course information for department courses including title, campus, ARC, hours, and more.

Can add catalog courses

Create new catalog courses.

Can delete catalog courses

Permanently delete courses from the course catalog.

Can view faculty

View Faculty in the Registration Administration hub.

Can edit faculty

Create new faculty members and edit existing faculty member information in the Registration Administration hub.

Can view external withdrawal count history

View a student's withdrawals from courses at other schools.

Can generate charges

Generate charges for students who have courses in the selected term. You can run charges in preliminary or final mode.

Can lock repeated student sections

Lock a student's repeat status for a section, which keeps the repeat status from being changed.

Can add programs

Add programs to a student's information details such as majors, minors, concentrations, certifications, and honors, as well as entry and exit information, expected graduation, and degree lock.

Can remove programs

Remove programs from a student's information details.

Can view registration clearance

View the Registration Clearance block and the Registration Clearance list, which show students awaiting clearance to register.

Can grant registration clearance

Grant clearances on the Registration Clearance block and the Registration Clearance list, which show students awaiting clearance to register and grant clearances.

Can view retention score

View a student's retention score, which can alter them to at-risk students.

Can register students

Register students in sections.

Can register in another section

Move students from one section to another to help with leveling.

Can add student divisions

Add student divisions to student information details, which tracks student achievement in multiple divisions.

Can view student Division Info

View information about a student's division, which includes entry date for the division, expected graduation term, cohort, entrance status, exit and re-entry, leave of absence, certification, and advisors.

Can edit student Division Info

View and edit information about a student's division, which includes entry date for the division, expected graduation term, cohort, entrance status, exit and reentry, leave of absence, certification, and advisors.

Can view student Enrollment Info

View information related to student enrollment such as division status, classification, academic status, honors status, and group reg code.

Can edit student Enrollment Info

View and edit information related to student enrollment such as division status, classification, academic status, honors status, and group reg code.

Can edit student General information

View and edit a student's general information, which includes entrance year and term, holds, student cluster, previous college, eligibility, and whether the student requires Special GPA calculation.

Can view student Graduation Info

View information related to student graduation such as  graduation application date, graduation stage, degree, program area, honors program, diploma information, degree lock.

Can edit student Graduation Info

View and edit information related to student graduation such as graduation application date, graduation stage, degree, program area, honors program, diploma information, degree lock.

Can view student notes

View the Notepad notes on a student, which may show important information about a student.

Can view student Program Info

View information about students' programs such as majors, minors, concentrations, certifications, and honors, as well as entry and exit information, expected graduation, and degree lock.

Can edit student Program Info

View and edit information about students' programs such as majors, minors, concentrations, certifications, and honors, as well as entry and exit information, expected graduation, and degree lock.

Can view student section details

See a student's section details. This includes details about the section as well as a student's academic information such as grades, transaction status, and repeat status for each student in the section.

Can edit student section records that do not have History status

Edit student course records only if they're not in History status. This includes details on the section, the students, and academic information such as grades, transaction status, and repeat status for each student in the section.

Can add student term table records

Add rows to a student's term table records such as high school credit status, state classification, state enrollment status, inter-institutional visiting, online agreement, discount type, and tuition status.

Can view student Term Academic and Financial Info

View a wide variety of academic and financial information for the student's term such as high school credit status, state classification, state enrollment status, interinstitutional visiting, online agreement, discount type, and tuition status.

Can edit student Term Academic and Financial Info

Edit a wide variety of academic and financial information for the student's term such as high school credit status, state classification, state enrollment status, interinstitutional visiting, online agreement, discount type, and tuition status.

Can unlock / edit a locked program (degree)

Lock or unlock a degree. Locked degree and program information can't be edited. When the degree lock off is disabled, information can be edited.

Can withdraw student section records that do not have History status

Withdraw a student from a section only if the section doesn't have History status.

Can withdraw student section records that have History status

Withdraw a student from a section even if the section has History status.

Can view student section list

View all students' course history elements including repeats, earned hours, and quality points. This helps ensure that students make progress on their programs. The student's section list can appear on the following pages, which are both accessed from the student's Summary page.

Can create students

Create students on the Transfer Entry page and the Registration Operations hub.

Can manage TSI student status

Manage a student's Texas Success Initiative status from the student's Summary page. Requires a Texas State Reporting license.

Can view transfer sections

View a student's transfer sections on the Transfer Entry page.

Can manage transfer s ections

Manage a student's transfer sections on the Transfer Entry page.

Can create new section

Create sections from a catalog course, from another section, or from scratch.

Can delete section

Delete a section.

Can view census date

View the census date.

Can edit census date

Edit the census date for a single or multiple sections.

Can view section demographics

See the Section Demographics view of the Manage Sections page. This includes location, attendance reporting, enrollment, meeting type, and a link to the catalog course.

Can edit section demographics

Edit items on the Section Demographics view of the Manage Sections page. This includes location, attendance reporting, enrollment, meeting type, and a link to the catalog course.

Can view section schedules and faculty

See the Schedule / Faculty view of the Manage Sections page. This includes primary instructor and the meeting schedules.

Can edit section schedules and faculty

Edit the Schedule / Faculty view of the Manage Sections page. This includes primary instructor and the meeting schedules. Allows adding and removing faculty from the section. Includes grading rights and Lab vs. Lecture percentages.

Can add section schedules

Add one or more schedules to a section. For example, the section may meet daily for two weeks, then twice weekly for a time, and then once weekly. Or it may meet in different locations on rotation schedules.

Can delete section schedules

Delete one or more schedules from a section.

Can view section grading controls

See the Grading Controls view of the Manage Sections page. This includes grade scale, credit type, special GPA, grading periods and variable grading type.

Can edit section grading controls

Edit the Grading Controls view of the Manage Sections page. This includes grade scale, credit type, special GPA, grading periods and variable grading type.

Can view section enrollment

See the Enrollment view of the Manage Sections page. This includes section state, enrollment counts and enrollment status, census date, begin and end dates, withdraw passing date.

Can edit section enrollment

Edit the Enrollment view of the Manage Sections page. This includes section state, enrollment counts and enrollment status, census date, begin and end dates, withdraw passing date.

Can view section hours

See the Hours view of the Manage Sections page, which includes information about credits, clock and contact hours, and number of weeks.

Can edit section hours

Edit the Hours view of the Manage Sections page, which includes information about credits, clock and contact hours, and number of weeks.

Can view section financials

See the Financials view of the Manage Sections page, which includes tuition code, exclude from tuition, billing period, billing override date, funding source, and refund code information.

Can edit section financials

Edit the Financials view of the Manage Sections page, which includes tuition code, exclude from tuition, billing period, billing override date, funding source, and refund code information.

Can view section portal controls

See the Portal Controls view of the Manage Sections page, which includes course authorization (override) required, show section on web (Campus Portal), must pay, public registration, restrict registration by course or web group, and override dates information.

Can edit section portal controls

Edit the Portal Controls view of the Manage Sections page, which includes course authorization (override) required, show section on web (Campus Portal), must pay, public registration, restrict registration by course or web group, and override dates information.

Can view section reporting

See the Reporting view of the Manage Sections page, which includes CIP code, IPEDS type, distance education, dual enrollment, instruction mode, and interinstitutional course information.

Can edit section reporting

Edit the Reporting view of the Manage Sections page, which includes CIP code, IPEDS type, distance education, dual enrollment, instruction mode, and interinstitutional course information.

Can generate academic standing reports

Students (Name and ID) by Division with their honors (such as Dean's List) and probation, plus Term and Career GPA and Hours

Can generate class rank reports

Students (Name and ID) listed by Division and Rank with their Major, Career Hours, Term GPA and Career GPA

Can generate room schedule reports

Locations for the selected term with their course sections (Code and Title) and schedules

Can generate grade distribution reports

Instructors with their course sections (Code and Title), Parent Course, Load, Institutional Division, grade distribution, totals and averages

Can generate grade reports

Student Name, ID, SSN, Advisor, and Major with course section grades and credits, plus term and career GPA

Can manage IPEDS settings

Basic information about the school for IPEDS reporting

Can generate NSC SSN exception reports

Student SSNs (incorrect, duplicate, or missing) with student ID and Legal Name

Can generate registration summary by institutional division reports

Institutional divisions (such as academic departments) with their course sections for the selected term with enrollment counts, schedules, instructors, and credits

Can generate registration summary by professor reports

Instructors (name) with their courses course sections for the selected term with enrollment counts, load, and contact hours

Can generate section list reports

Course sections with details on enrollment counts, credits, and hours

Can generate student schedules reports

Students (Name, ID, SSN, Address, Division, Degree, Class, Advisor, Majors) with their schedules for the selected semester

Can generate student-section status counts reports

Student names and IDs with their count of course sections for a year/term in each status: Dropped, Current, History, Waitlisted, Reserved, Preregistered

Can generate waitlist reports

Sections showing students (Name and ID) on the waiting list

Can view prerequisite course definitions

View the Prerequisite Course Definitions page.

Can manage prerequisite course definitions

Create, edit, download, and delete prerequisite definitions. Manage associated requisites (course and noncourse).

Can view corequisite course definitions

View the Corequisite Course Definitions page.

Can manage corequisite course definitions

Create, edit, download, and delete corequisite definitions. Manage associated requisites (course and noncourse).