History Register Report
Important
Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.
The History Register report is used at the end of the fiscal year to reconcile Accounts Receivable transactions to the General Ledger. It displays students' starting and end balances and account activity through the period end date for AR subsidiaries, and includes historical transactions.
Desktop Location
This report can also be generated from the Desktop History Register window.
Note
The J1 Web page does not include the Payment Plan Month option because the legacy payment plan functionality is not available in J1 Web.
Permissions Required
To run the process and generate the report, you must be in a Receivables Management role with the "Can generate History Register report" permission.
Selecting a Student Data Set
The first step of the process is selecting a student data set to generate a list of students. Jenzabar provides the History Register Original data set, and your school can use InfoMaker to create customized data sets based on the default version.
Tip
For more information about J1 Web data sets and how they are used for reports and processes, see the following topics:
Warning
Before starting this process, review the Desktop Subsidiary Control window to verify the correct information is entered for the period end date, subsidiary selection, and balance options.
In the Reports section of the Receivables Management hub, select History Register. The History Register Report page opens.
Click in the Data Set field and select an option from the drop-down. The default option is "History Register Original", and any customized data sets your school has created are available for selection.
Click the Add students button to populate the Student List.
Review the Student List and use the Remove column or deselect the checkboxes to exclude students from the report.
Click Generate. The Generate History Register Report pop-up opens.
Select an option to organize the report by ID Number or Name. ID Number is the default.
Enter an optional Report Title (up to 40 characters).
Select a Report Layout from the drop-down options:
History register
History register - page break by name
Customized report layouts (These options are only available if your school has created customized layouts.)
Select one or more options from the File Format field. The default option is PDF and you can select multiple formats.
Click Generate. An alert that the process has started appears. You can continue working in J1 Web while the report is generating, and you'll receive a notification pop-up when the report is finished.
To access the report:
Click the History Register Report Process Completed notification link from the Notifications drop-down in the global toolbar. You can also navigate to the Notification Center, enter "history register" in the filter criteria and apply it to the list, and then click the View Details icon for a History Register Report Process row.
Click the History Register Report link to open the PDF in another browser tab or download the report as a zip file in multiple formats.
Follow the steps to Create Customized Reports for J1 Web. The original query and report layouts are in ARWebReport.pbl.
Student selection query: q_history_register_query
History register report layout: r_history_register
History register - page break by name report layout: r_history_register_name_pg_brk
If you need additional assistance, contact your campus support team.
Customized versions of the query and report layouts created in Desktop before your school started using J1 Web are available for selection from the drop-downs. If your school created new customized layouts or queries in Desktop and copied them to the appropriate location on the J1 Web server, those reports are also available in the drop-down.
If you don't see customized options in the drop-downs, contact your campus support team for assistance.