Degree Definitions

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

Overview

Every degree offered by your institution will need to be defined on the Degree Definitions page with a degree code. You may also need to define degrees that are not offered at your school for degrees earned by students at other institutions. Each degree requires a code and a description. Additionally, there are several optional fields for indicating institutional reporting values that may be required for your school. These fields include IPEDS Award Level, NSC Enrollment Credential Level, and others. These fields are optional and will depend on your school's reporting requirements.

Some examples of defined degrees are:

Degree Code	Degree Description
AA	Associate of Arts
AAS	Associate in Applied Science
BA	Bachelor of Arts
BS	Bachelor of Science
MA	Master of Arts
MD	Master of Divinity

Database Location

Degree definitions are stored in the degree_definition table.

Desktop Location

Degree definitions can also be managed in Desktop, on the Degree Definition window.

Where Degree Definitions Are Used

Degree definitions are used widely throughout the Jenzabar One system, including faculty degree history, institutional reporting, and student information.

Fields

Field	Note
Code	Up to 5 characters. Required. Not editable once created. Must be unique.
Description	Up to 100 characters. Required.
IPEDS Award Level	Select the equivalent IPEDS Award Level from the drop-down menu. IPEDS Award Levels are maintained on the IPEDS Award Level Definitions page. These levels are assigned to CIP codes on the CIP Definitions page and assigned to degrees on the Degree Definitions page. IPEDS Award Levels appear in the IPEDS Completion report.
PESC Award Level	Select the equivalent PESC (Postsecondary Electronic Standards Council) Award Level from the drop-down menu. The default values are provided by Jenzabar. For more information, see the J1 Desktop help topic for PESC Award Levels or visit pesc.org.
NSC Enrollment Credential Level	Select the equivalent NSC Enrollment Credential Level from the drop-down menu. This drop-down contains degree codes recognized by the National Student Clearinghouse (NSC) for Enrollment reporting. The codes are maintained on the NSC Program Credential Level Definitions page.
NSC Degree Verify Level	Select the equivalent degree code recognized by the NSC Degree Verification Service. These codes/descriptions are provided by default and cannot be modified or deleted, and new codes/descriptions cannot be added.
Enrollment Level	Select the equivalent Enrollment Level from the drop-down menu. Oklahoma schools must assign enrollment levels to each degree code to meet state reporting requirements. Use of enrollment levels is optional for other schools. Enrollment levels are defined on the Enrollment Level Definition page.

Permissions

To manage Degree definitions, you must belong to a role with "Can manage degree definitions" enabled. Jenzabar provides this permission with the Registration Module Manager and Registrar default roles, but your school may have created a customized version of this role.

How To

View Degree Definitions

From the Registration Administration hub, under Hub options, click Manage Definitions, and select Degree definitions. You can also use the global search in the top right-hand corner of the system. The Degree Definition page appears.
Enter characters, words, or phrases in the Quick Filters to limit the list of definitions.
Click a heading to sort the list by that column.

Create Degree Definitions

Click the Create definitions button.
Enter a unique Code (required), up to 5 characters.
Enter a Description (required), of up to 100 characters.
Choose an IPEDS Award Level from the drop-down (optional, but needed for IPEDS and NSC reporting).
Choose a PESC Award Level from the drop-down (optional, but needed for electronic transcripts).
Choose an NSC Enrollment Credential Level from the drop-down (optional, but needed for NSC reporting).
Choose an NSC Degree Verify Level from the drop-down (optional, but needed for NSC reporting).
Choose an Enrollment Level from the drop-down (optional, but needed for Oklahoma state reporting).
Click either Save and create another or Create and close.

Edit Degree Definitions

Click the Edit icon on the row of a definition. The edit pop-up opens.
The Code is not editable, but all other fields are. Edit the available fields as needed.
Click Update.

Delete Degree Definitions

Select the checkbox next to each definition you want to delete.
Select Delete from the Options drop-down. The Delete Definitions? pop-up opens.
The Delete Definitions? pop-up lists the selected definitions in two categories:
- Ready to Delete: Definitions that can be deleted.
- Unable to Delete: Definitions that can't be deleted, either because they're in use or are protected by the system.
If you decide not to delete one or more of the definitions listed under Ready to Delete, click the Remove icon to remove them from the list.
When you're sure you want to delete all the rows listed under Ready to Delete, click Yes, delete.

Download Degree Definitions

Download to Excel

Select the checkboxes next to the rows you want to export.
From the Options drop-down, select Download to Excel. The Download to Excel pop-up opens.
Select options for the Excel format and data columns.
sidebar. Download to Excel Options
Workbook Creation Options: This option lets you choose how you want the data to be organized when it's exported. If you are exporting a large number of rows, you may want to separate the data into different worksheets or even workbooks. Once you select this option, the Separate (Sheets or Workbooks) By drop-down becomes available so you can choose the groupings for each worksheet or workbook.
Separate (Sheets or Workbooks) By: This field becomes available when you choose to organize your export into multiple worksheets or workbooks. In general, you'll have the option to separate the data based on the columns. You will only see options for the visible columns.
Notice
For example, if you are exporting a set of definitions, you might choose to organize the data into two workbooks: one for active definitions, and one for inactive definitions. Do this by selecting the "Active" column in this drop-down. All of your rows designated as active will be in one workbook, and the inactive ones in a separate workbook.
Workbook Format: This section lets you set some Excel display options for your data. For more information about each of these features, consult Microsoft Excel help.
Autofit columns: Fits column width to the data so that fields are not truncated.
Turn on filtering: Turns on the AutoFilter feature, which allows you to show only rows that meet your selected criteria.
Freeze Top Row: Your worksheet displays the column title in the first row by default. Selecting this option keeps the top row at the top so that as you scroll down through your data, the column headings remain displayed.
Show totals for numeric columns: This option will include the sum of a column of numbers at the bottom of that column.
Columns to Include: These options are specific to the page you are viewing, so they will vary. You will only see options for columns that you can see on the page. All of the columns are selected by default, but you can deselect any of the columns you don't want to include.
Click Download. Your .xlsx or .zip file is saved in the file location that you have set in your browser settings.

External Resources

Postsecondary Electronic Standards Council