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Delete Cancelled Payments

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

From the Delete Cancelled Payments page, you can remove returned, voided, or cleared checks and e-Payments that were made on or before a specified date. This functionality can be helpful when you are cleaning up your system data after reconciling bank statements.

Warning

When payments are deleted, the recipient name, address, payment amount, and payment number are removed from the system and cannot be retrieved.

Permissions Required

To access the page, you must be in a Procurement - Accounts Payable role with the "Can delete cancelled payments" permission.

Desktop Location

You can also delete cancelled payments from the Desktop Delete Cancelled Payments window.

Database Location

This process removes rows from the CHK_RECONCILIATION table.

  1. From the Finance Procurement Hub options, select Delete cancelled payments. The Delete Cancelled Payments page opens.

  2. Enter an optional Payment Prefix. When a prefix is selected, only payments for that bank account are deleted from the system.

    Warning

    If a prefix isn't selected, payments from every bank account are deleted.

  3. Enter a date in the Remove Payments with Returned/Voided/Cleared Dates on or Before field.

  4. Click the Delete button.

  5. In the Delete Cancelled Payments? pop-up, click Yes, delete. After the process is complete, payments that met the specified prefix and date criteria are no longer displayed in the Payment List.