FERPA (Advising Settings)
Important
Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.
Use this setting to make a PDF copy of the Federal Education Rights and Privacy Act (FERPA) available within the Academic Advising hub and designate an on-campus FERPA contact.
Note
Only PDF files under 4MB can be uploaded.
On the Advising Administration hub, click the Hub options drop-down.
Select Settings and Roles and then Settings. The Advising Settings page opens.
Scroll down or click the anchor link to the FERPA section.
Click the FERPA Specialist Edit icon
.Start typing the name of the on-campus FERPA contact and select the appropriate person from the automatic list that appears.
Tip
If your school already has selected a FERPA Specialist and you are designating someone else to serve in this role, you must first remove the existing specialist. To remove the existing specialist, click the x icon next to their name.
Click the Save button.
On the Advising Administration hub, click the Hub options drop-down.
Select Settings and Roles and then Settings. The Advising Settings page opens.
Scroll down or click the anchor link to the FERPA section.
Click the FERPA Policy Choose file button. Your file explorer appears.
Browse to the location where the FERPA PDF file is located and select it.
Click the Open button. The Open window closes and the PDF file appears.
The Family Educational Rights and Privacy Act (FERPA) is a federal law that gives parents the right to access their children’s education records and have some control over the disclosure of personally identifiable information from the education records. When a student turns 18 years old or enters a post-secondary institution, the rights under FERPA transfer from the parents to the student. For more information about FERPA, visit the US Department of Education FERPA page.
No, only PDF formats can be uploaded. Save a copy of your policy as a PDF and then upload it.
Note
Only file sizes up to 4MB can be uploaded.
This setting is not required. If there is no FERPA specialist at your school, you can leave it blank.
To select someone as your campus FERPA specialist, they must be an active J1 Web user. You can verify they are an active J1 Web user on the J1 Desktop Users window (Active J1 Web Login checkbox).