Attribute Type Definitions

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

The Attribute Type Definitions page manages attribute types used to categorize attribute definitions. You can create type codes that group attributes with similar characteristics, such as sports, scholarships, or interests.

Desktop Location

In Desktop, attribute type definitions are defined in the Maintain Table Values window for the attribute_type Column Name.

Database Location

Attributes type definitions are saved to the AttributeTypeDefinition table.

Permissions

To view and update attribute types, you must be in a Processes role with the "Can manage attribute definitions" permission. Access to specific attribute types is managed in the Person Management role via associations.

Tip

For more information about working with associations in the Person Management role, see Person Management Permissions.

How To

View Attribute Type Definitions

From the Core Processes Hub options menu, click Attributes to expand the drop-down list.
Select Attribute definitions. The Attribute Definitions page opens.
Click the drop-down next to the Attribute Definitions title and select Attribute Types.
Enter keywords in the Quick Filters field to narrow down the list of attribute type codes.
Use the column Sort arrows to organize the list by that column.
Click the Prev, Next, or Show all buttons at the top or bottom of the list to navigate to and view additional attribute codes. The default view displays 15 codes at a time.

Create Attribute Type Definitions

All fields are required.

On the Attribute Types view of the Attribute Definitions page, click Create definitions. The Create Attribute Type pop-up opens.
Enter a unique Code (up to 5 characters).
Enter a Description (up to 60 characters).
Click Save and create another to add another code to the list, or click Create and close to close the pop-up.

Edit an Attribute Type Definition

On the Attribute Types view of the Attribute Definitions page, click the Edit icon for a row.
Make updates to the Description as needed. The Code cannot be edited.
Click Update.

Delete Attribute Type Definitions

Select the checkbox next to each definition you want to delete.
Select Delete from the Options drop-down. The Delete Definitions? pop-up opens.
The Delete Definitions? pop-up lists the selected definitions in two categories:
- Ready to Delete: Definitions that can be deleted.
- Unable to Delete: Definitions that can't be deleted, either because they're in use or are protected by the system.
If you decide not to delete one or more of the definitions listed under Ready to Delete, click the Remove icon to remove them from the list.
When you're sure you want to delete all the rows listed under Ready to Delete, click Yes, delete.

Download to Excel

Select the checkboxes next to the rows you want to export.
From the Options drop-down, select Download to Excel. The Download to Excel pop-up opens.
Select options for the Excel format and data columns.
sidebar. Download to Excel Options
Workbook Creation Options: This option lets you choose how you want the data to be organized when it's exported. If you are exporting a large number of rows, you may want to separate the data into different worksheets or even workbooks. Once you select this option, the Separate (Sheets or Workbooks) By drop-down becomes available so you can choose the groupings for each worksheet or workbook.
Separate (Sheets or Workbooks) By: This field becomes available when you choose to organize your export into multiple worksheets or workbooks. In general, you'll have the option to separate the data based on the columns. You will only see options for the visible columns.
Notice
For example, if you are exporting a set of definitions, you might choose to organize the data into two workbooks: one for active definitions, and one for inactive definitions. Do this by selecting the "Active" column in this drop-down. All of your rows designated as active will be in one workbook, and the inactive ones in a separate workbook.
Workbook Format: This section lets you set some Excel display options for your data. For more information about each of these features, consult Microsoft Excel help.
Autofit columns: Fits column width to the data so that fields are not truncated.
Turn on filtering: Turns on the AutoFilter feature, which allows you to show only rows that meet your selected criteria.
Freeze Top Row: Your worksheet displays the column title in the first row by default. Selecting this option keeps the top row at the top so that as you scroll down through your data, the column headings remain displayed.
Show totals for numeric columns: This option will include the sum of a column of numbers at the bottom of that column.
Columns to Include: These options are specific to the page you are viewing, so they will vary. You will only see options for columns that you can see on the page. All of the columns are selected by default, but you can deselect any of the columns you don't want to include.
Click Download. Your .xlsx or .zip file is saved in the file location that you have set in your browser settings.

FAQ

Why can't I delete attribute type definitions?

Attribute types cannot be deleted if they are being used in the ATTRIBUTE_DEF table.

Why can't I see the attribute type code I just created?

Access to attribute types is managed in the default Person Management role and copies of it via Associations. When new attribute types are created, you won't have access to view them until the association is enabled for the new attribute type. For more information about how to manage access to attribute types, see Person Management Permissions.