Manage Assignment Zones
Important
Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.
Assignment and on-call zones help Residence Life Admin staff manage RD and RA areas. For example, several RAs may be given an assignment zone of one floor of a building each, while the RD has an on-call zone that encompasses the entire building.
Assignment zone management tools can be found within a session in the Residence Life Administration Hub.
On the Session summary page, select Staff assignment options > Manage Assignment Zones from the Session options drop-down menu. You can also click the Assignment Zones link In the Staff Assignment block.
On the Assignment Zone Definitions page, you can view a summary of all assignment zones created for the session.
Click the Plus icon next to an assignment zone to expand the row and see additional information.
Use the filters to narrow the list. Check one or more options from the Assignment Zone Filter, then select or enter the criteria by which you want to filter the list. Click Apply to apply the filter. For example, if you only want to see assignment zones in a particular building, check Building, then click in the field and select the applicable building.
To save a filter that you will use often:
Select the criteria you want to filter by.
Click Save As and enter a name for the filter.
Check Set as default if you would like this to be the default filter.
When you are done, click Save.
The Assignment Zone Definitions page displays the following information for each assignment zone listed. Click the plus icon next to an assignment zone to expand the row and view all columns.
Column | Description |
|---|---|
Assignment Zone Name | The name of the assignment zone. |
On-Call Zone | The on-call zone the assignment zone is associated with. |
Building | The building that the on-call and assignment zones are associated with. Click the building name to open the details page for the building. |
Spaces Using | The number of spaces (rooms) in the assignment zone. Click the link to open the Residence Spaces page for the assignment zone. |
Active | Indicates if the assignment zone is active or not. |
Staff Room | The room assigned to the staff member associated with the assignment zone. Click the link to open the Residence Spaces page for the room. |
Description | A brief description of the assignment zone. |
Go to the session summary page for the session you want to add an assignment zone to.
From the Session options drop-down menu, select Staff assignment options > Manage Assignment Zones, or click the Assignment Zones link in the Staff Assignment block. The Assignment Zone Definitions page opens.
Click the Create assignment zone button. The Create Assignment Zone window opens.
Enter the Assignment Zone Name. You can enter a maximum of 60 characters. This field is required.
Enter a Description of the assignment zone. You can enter a maximum of 500 characters. This field is optional.
If you do not want the assignment zone to be active at this time, change the Active option to No (inactive). The option defaults to Yes (active).
Click Save and create another or Create and close. The new assignment zone is added to the definitions list. You can now edit details and add this assignment zone to an on-call zone.
Note
Note that an on-call zone must be created on the On-Call Zone Definitions page before you can add assignments to it.
Go to the session summary page for the session you are working in.
From the Session options drop-down menu, select Staff assignment options > Manage on-call zones, or click the On-Call Zones link in the Staff Assignment block. The On-Call Zone Definitions page opens.
Click the Manage associations button next to the on-call zone you want to add an assignment zone to. The button displays the number of assignment zones currently associated to this on-call zone.
The Manage Assignment Zones drawer opens.
Assignment zones that are currently associated with the on-call zone are displayed under Existing Assignment Zones.
To add an assignment zone, click in the Assignment Zone field to display a list of available assignment zones. If the list is long, you can start typing the name of the zone until the correct name appears beneath the field.
Select the assignment zone you want to add. To add another assignment zone, click in the space next to the zone you just added and select the assignment zone you want.
Click Update to save the changes and associate the assignment zone to the on-call zone. The Manage associations button is updated to reflect the new number of associated assignment zones associated.
Once an assignment zone has been created, it cannot be deleted; however, there are a couple of ways to handle assignment zones you no longer need:
You can edit the name of the assignment zone and set up a new one.
You can remove the assignment zone from an on-call zone. On the On-Call Zone Definitions window, locate the on-call zone associated with the assignment zone you want to remove, then click the Manage associations button for that row. The Manage Assignment Zones window opens. Click the X next to the assignment zone you want to remove and click Update.
Assignment zones can be an area such as a floor, hall, or building. An on-call zone consists of one or more assignment zones.