Course-Withdrawal Limits Settings
Use these settings to determine how many times students can withdraw from courses and what happens when they exceed the limit. This applies both to staff withdrawing students on J1 Web and students withdrawing themselves in the Campus Portal.
Tip
There are many facets to course withdrawals and many factors affecting how they happen and what happens to student records. See the Withdrawal Overview topic for details.
Limit number of course withdrawals: When this checkbox is selected, you can set a limit and determine what happens when students exceed the limit. Otherwise, the system allows all student withdrawals without warning. When not selected, the system doesn't limit withdrawals, and the other fields in this section are not available.
Withdrawal limit in all selected divisions: This is available only if the Limit number of course withdrawals checkbox is selected. Enter a whole number 1 to 99.
Note
Your state or funding agency may have withdrawal limits that influence your decision here.
How should the limit be enforced? Select Warning to allow the withdrawal after the user is warned that the limit will be exceeded. Select Stop if you want the system to make withdrawals fail if they will exceed the limit.
Entrance Year / Terms for Enforcing Withdrawal Limits
Any entrance year / term: This default option tracks withdrawals for students with all entrance year/terms (as stored on the Student Master table).
The selected entrance year / term and all following: When this radio button is selected, the limits aren't enforced for students who entered before the selected year/term.
Year / Term: Select a year/term to start enforcing the limit.
The information is stored on the Configuration Table table.
Label | Database Location |
|---|---|
Limit the number of course withdrawals | configuration_tabl where char_cde = 'USE_LIMITS' |
Withdrawal limit in all selected divisions: | configuration_tabl where char_cde = 'LIMIT_FOR_UG' |
How should the limit be enforced? | Data comes from configuration_tabl where char_cde = 'WARNING_STOP' |
Warning | Value: W |
Stop | Value: S |
Entrance Year / Terms for Enforcing Withdrawal Limits | configuration_tabl where char_cde = 'WD_CRS_INCLUD' |
Any entrance year / term | Value: A |
The selected entrance year / term and all following | Value: B |
Year / Term | configuration_tabl where char_cde = 'START_YEAR' and also from char_cde = 'START_TERM' Options come from year_term_table ordered by year_def.yr_sort_order then by year_def.yr_cde then by term_def.trm_sort_order then by term_def.trm_cde. |
In Desktop, these settings are found on the Registration Configuration window, Registration Configuration tab. The main checkbox is labeled Use Course Withdrawal Limit.
The permission needed is "Can manage enrollment settings". It's available in the Registration Settings section of the Registration Module Manager role or roles copied from it.
From the Registration Administration hub options, select Settings.
Click Registration limits. The Registration Limits settings page opens.
Scroll down, or click the anchor link to the Course-Withdrawal Limits section.
To edit, click the Edit this section button.
To allow all withdrawals without warning: Deselect the checkbox labeled Limit the number of course withdrawals.
To limit the number of course withdrawals, select the checkbox.
Enter a number 1 to 99 for the number of withdrawals allowed.
Select an enforcement type—Warning or Stop—to either allow allow withdrawing past the or not.
Select a starting option for enforcing withdrawal limits—either beginning with the earliest entrance year/term in your system or beginning with the entrance year/term you select.
If you want to abandon your changes, click the Cancel button. Otherwise, click the Save this section button. Your edits are saved.