Graduation Stage Status Definitions

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

Overview

Graduation stages define the milestones required by your school before a student can receive their degree, diploma, or certification. The Graduation Stage Status definitions created and maintained on this page designate the state that each milestone is in through the process. For example, if your school has set up a stage for financial account review before graduation, the Status definitions might be In Progress, Incomplete, or Complete. This gives a quick insight into the student's progress.

Desktop Location

You can also edit these definitions in Desktop on the Graduation Stage Status window.

Database Location

Graduation Stage Status definitions are stored in the grad_stage_status_def table.

Where Graduation Stage Status Definitions Are Used

Graduation Stages are assigned to students on the Manage Student Graduation page in Jenzabar One Web, and on the Student Information window (Degree tab, Graduation subtab) in Desktop.

Permissions

The permission to define and edit Graduation Stage Status definitions is in the Registration Module Manager and Registrar default roles.

How To

View Graduation Stage Status Definitions

From the Registration Administration hub, click Hub options.
Click Manage Definitions, and select Graduation Stage Status definitions.
Enter characters, words, or phrases in the Quick Filters to limit the list of definitions.
Click a heading to sort the list by that column.

Tip

You can also use the page search in the upper right corner of J1 Web. Just start typing the name of the definition page you want, and select it in the results.

Create Graduation Stage Status Definitions

Click the Create definitions button.
Enter a unique Code, required, maximum 1 character.
Enter a Description, required, maximum 50 characters.
Click either Save and create another or Create and close.

Edit Graduation Stage Status Definitions

Click the Edit icon on the row of a definition. The edit pop-up opens.
The Description can be edited, but not the Code.
Click the Update button.

Delete Graduation Stage Status Definitions

Select the checkbox next to each definition you want to delete.
Select Delete from the Options drop-down. The Delete Definitions? pop-up opens.
The Delete Definitions? pop-up lists the selected definitions in two categories:
- Ready to Delete: Definitions that can be deleted.
- Unable to Delete: Definitions that can't be deleted, either because they're in use or are protected by the system.
If you decide not to delete one or more of the definitions listed under Ready to Delete, click the Remove icon to remove them from the list.
When you're sure you want to delete all the rows listed under Ready to Delete, click Yes, delete.

Download Graduation Stage Status Definitions

Download to Excel

Select the checkboxes next to the rows you want to export.
From the Options drop-down, select Download to Excel. The Download to Excel pop-up opens.
Select options for the Excel format and data columns.
sidebar. Download to Excel Options
Workbook Creation Options: This option lets you choose how you want the data to be organized when it's exported. If you are exporting a large number of rows, you may want to separate the data into different worksheets or even workbooks. Once you select this option, the Separate (Sheets or Workbooks) By drop-down becomes available so you can choose the groupings for each worksheet or workbook.
Separate (Sheets or Workbooks) By: This field becomes available when you choose to organize your export into multiple worksheets or workbooks. In general, you'll have the option to separate the data based on the columns. You will only see options for the visible columns.
Notice
For example, if you are exporting a set of definitions, you might choose to organize the data into two workbooks: one for active definitions, and one for inactive definitions. Do this by selecting the "Active" column in this drop-down. All of your rows designated as active will be in one workbook, and the inactive ones in a separate workbook.
Workbook Format: This section lets you set some Excel display options for your data. For more information about each of these features, consult Microsoft Excel help.
Autofit columns: Fits column width to the data so that fields are not truncated.
Turn on filtering: Turns on the AutoFilter feature, which allows you to show only rows that meet your selected criteria.
Freeze Top Row: Your worksheet displays the column title in the first row by default. Selecting this option keeps the top row at the top so that as you scroll down through your data, the column headings remain displayed.
Show totals for numeric columns: This option will include the sum of a column of numbers at the bottom of that column.
Columns to Include: These options are specific to the page you are viewing, so they will vary. You will only see options for columns that you can see on the page. All of the columns are selected by default, but you can deselect any of the columns you don't want to include.
Click Download. Your .xlsx or .zip file is saved in the file location that you have set in your browser settings.