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Special Formatting on Transcripts Settings

Use these settings to add optional prefix and/or suffix characters for credit hours on up to 3 grade scales and/or credit types.

Fields

  • Special Credit Types: Select none, any, or all of the checkboxes.

    • Special Credit Type 1

    • Special Credit Type 2

    • Special Credit Type 3

  • Grade Scale: You can select a grade scale from the drop-down. If you select a grade scale but not a credit type, then the formatting (suffix and/or prefix) applies to all credit types in the grade scale.

  • Credit Type: You can select a credit type from the drop-down. If you select a credit type but not a grade scale, then the formatting applies to that credit type in all grade scales.

    Note

    If you select both a grade scale and a credit type, then the formatting applies to only that combination of grade scale and credit type.

  • Hours Prefix: Enter a single character to appear just before credit hours. Examples include these: / " ' ( [

  • Hours Suffix: Enter a single character to appear just after credit hours. Examples include these: / " ' ) ]

Database Locations

The information is stored on the Configuration Table (configuration_tabl).

Table 1. Database Locations for Special Formatting on Transcripts Settings

Label

Database Location

Grade Scale

Options come from grade_scale_def ordered by grade_scale_cde

Grade Scale: Special Credit Type 1

Value: from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'gscr01_gs_appid'

Grade Scale: Special Credit Type 2

Value: from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'gscr02_gs_appid'

Grade Scale: Special Credit Type 3

Value: from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'gscr03_gs_appid'

Credit Type

Options come from credit_type_def ordered by credit_type_cde

Credit Type: Special Credit Type 1

Value: from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'gscr01_cr_appid'

Credit Type: Special Credit Type 2

Value: from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'gscr02_cr_appid'

Credit Type: Special Credit Type 3

Value: from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'gscr03_cr_appid'

Hour Prefix: Special Credit Type 1

Value: from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'gscr01_hrs_pre'

Hour Prefix: Special Credit Type 2

Value: from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'gscr02_hrs_pre'

Hour Prefix: Special Credit Type 3

Value: from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'gscr03_hrs_pre'

Hour Suffix: Special Credit Type 1

Value: from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'gscr01_hrs_suf'

Hour Suffix: Special Credit Type 2

Value: from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'gscr02_hrs_suf'

Hour Suffix: Special Credit Type 3

Value: from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'gscr03_hrs_suf'



Desktop Location

In Desktop, these settings are found on the Registration Configuration window, Repeat / Transcript / GPA tab.

Permission

The permission needed is "Can manage repeat, transcript, and GPA settings". It's available in the Registration Module Manager role and roles copied from it.

How to View and Edit Special Formatting on Transcript Settings

  1. From the Registration Administration hub options, select Settings.

  2. Click Repeat, transcript, and GPA settings. The Repeat, Transcript, and GPA Settings page opens.

  3. Scroll down, or click the anchor link to the Special Formatting on Transcripts section.

  4. To edit, click the Edit this section button.

  5. Make your edits. For guidance, see the Fields section above in this topic.

  6. If you want to abandon your changes, click the Cancel button. Otherwise, click the Save this section button. Your edits are saved.