Jenzabar Campus Portal Features Help Hub

Hidden

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

The Hidden question type lets you add information to your form that only other form builders can see. You can include instructions for setting up the form.

  1. Log in to the Campus Portal as an administrator and access FormFlow - Forms.

  2. Click Manage Forms.

  3. Click on the form you want to update. The admin view of the form displays.

  4. Click Add Question.

  5. Enter a Unique ID for the hidden field.

  6. From the Type drop-down list, select Hidden.

  7. In the Text field, enter and format the label you want to use to describe the hidden field.

  8. Use the Text Position options to move it to the top or right.

  9. If you are grouping fields, enter the group name in the Group field.

    Note

    Each question being included in the group must have the same group name in this field.

  10. If you are using a collection grid:

    1. Select the grid you are associating the hidden field with from the Grid drop-down.

    2. Select the appropriate Grid Function from the drop-down.

  11. Click Save changes.

  1. Log in to the Campus Portal as an administrator and access FormFlow - Forms.

  2. Click Manage forms.

  3. Click on the form you are working with.

  4. Click the question ellipsis and select Edit to open the Edit Item pop-up.

  5. Click the Settings tab.

  6. Use the Alignment options to move it to the center or right.

  7. Set up the attributes:

    1. If you want to make a question/field only visible in the report view or FormFlow - Workflow, select the Show Only in Report checkbox.

    2. The Hide On Load setting can be used to hide a question on the form until another action takes place.

      Caution

      This setting will soon be discontinued. To show/hide a question, use the Rules tab.

    3. If you want the hidden field to be included in the form report, select the Include in Report Grid checkbox.

    4. If you want to allow a user to submit the form as another user, select the Use ID Number Value to Override Submitter's ID checkbox.

      Notice

      A faculty member wants to submit a major change form on behalf of their student. When this setting is defined, the Submitter ID will be overwritten with the ID Number in this question instead of the ID Number of the user submitting the form.

  8. To have a hidden field automatically show default information when the form builder accesses the form, enter it in the Default Value field.

  9. If your hidden question includes a value amount mapped to a selected Payment Profile, and you want to double the final balance amount, select the Add Double Value to Final Balance checkbox.

    Tip

    We recommend that you use the Balance Calculator to modify the final balance as this setting will eventually be discontinued.

  10. If your hidden question includes a value amount mapped to a selected Payment Profile, and you want to multiply the amount by the Fee Amount in the Payment Profile, select the Multiply Balance by Double Value checkbox.

    Tip

    We recommend that you use the Balance Calculator to modify the final balance as this setting will eventually be discontinued.

    Notice

    An event participant is registering for an event and they have 3 guests attending with them. There's a fee and when they select the number attending this will multiple the fee of the event by 4.

  11. If you are associating the hidden field with information in J1 Web Events, select the appropriate event field from the Map to J1 Web Event Field drop-down options.

    Important

    This option is only available to schools with a J1 Web Events Management license.

  12. In the Help Info Text field, enter additional information or brief instructions for form builders.

    Note

    Help information is shown next to a help icon that shows your text when the form builder hovers over or clicks on it.

    Important

    This option is only available to schools with a Candidate license.

  13. Click Save changes.