Textbook Cost Price Definitions

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

Overview

This page allows you to define textbook cost and price types and then associate them with the New Book cost and price, Used Book price, and Rental Book price used in the Faculty Course Control feature in the Campus Portal (JICS). Cost is what the institutions pay for the book; price is what the student will be charged for the book.

Desktop Location

You can also edit these definitions in Desktop, in the Textbook Cost / Price Types Definitions window.

Database Location

Textbook Cost / Price Type Definitions are saved to the TEXTBOOK_COST_PRICE_TYPE_DEF table.

Where Textbook Cost / Price Type Definitions Are Used

Textbook Cost / Price definitions are associated with textbooks in Desktop on the Textbook Definition window, or in the Campus Portal in the Faculty Course Center feature.

Permissions

The permissions to define and edit Textbook Cost / Price Types are in the Registration Module Manager and Registrar default roles, under Manage Definitions.

Default Data

The following rows are provided by J1 as default data and are not editable. If you allow faculty to add new textbooks in the Faculty Course Control feature, the system must have this default data to record the prices and costs that faculty enter in the feature. The Campus Portal Cost / Price Type column is not editable if you add additional rows since it must have only one of each Campus Portal Cost / Price Types.

Your Cost / Price Type Code	Description	Campus Portal Code
JN	Campus Portal New Book	N
JU	Campus Portal Used Book	U
JR	Campus Portal Rental Book	R

How To

View Textbook Cost / Price Type Definitions

From the Registration Administration hub, click Hub options.
Click Manage Definitions, and select Textbook Cost / Price Type definitions.
Enter characters, words, or phrases in the Quick Filters to limit the list of definitions.
Click a heading to sort the list by that column.

Tip

You can also use the page search in the upper right corner of J1 Web. Just start typing the name of the definition page you want, and select it in the results.

Create Textbook Cost Price Type Definitions

Click the Create definitions button.
Enter a unique Code, required, up to 5 characters.
Enter a Description, required, up to 100 characters.
Click either Save and create another or Create and close.

Edit Textbook Cost / Price Type Definitions

Click the Edit icon on the row of a definition. The edit pop-up opens.
The Code cannot be edited once it is created, but the Description field is editable.
Click the Update button.

Delete Textbook Cost / Price Type Definitions

Select the checkbox next to each definition you want to delete.
Select Delete from the Options drop-down. The Delete Definitions? pop-up opens.
The Delete Definitions? pop-up lists the selected definitions in two categories:
- Ready to Delete: Definitions that can be deleted.
- Unable to Delete: Definitions that can't be deleted, either because they're in use or are protected by the system.
If you decide not to delete one or more of the definitions listed under Ready to Delete, click the Remove icon to remove them from the list.
When you're sure you want to delete all the rows listed under Ready to Delete, click Yes, delete.

Download Texas Cost Price Type Definitions

Download to Excel

Select the checkboxes next to the rows you want to export.
From the Options drop-down, select Download to Excel. The Download to Excel pop-up opens.
Select options for the Excel format and data columns.
sidebar. Download to Excel Options
Workbook Creation Options: This option lets you choose how you want the data to be organized when it's exported. If you are exporting a large number of rows, you may want to separate the data into different worksheets or even workbooks. Once you select this option, the Separate (Sheets or Workbooks) By drop-down becomes available so you can choose the groupings for each worksheet or workbook.
Separate (Sheets or Workbooks) By: This field becomes available when you choose to organize your export into multiple worksheets or workbooks. In general, you'll have the option to separate the data based on the columns. You will only see options for the visible columns.
Notice
For example, if you are exporting a set of definitions, you might choose to organize the data into two workbooks: one for active definitions, and one for inactive definitions. Do this by selecting the "Active" column in this drop-down. All of your rows designated as active will be in one workbook, and the inactive ones in a separate workbook.
Workbook Format: This section lets you set some Excel display options for your data. For more information about each of these features, consult Microsoft Excel help.
Autofit columns: Fits column width to the data so that fields are not truncated.
Turn on filtering: Turns on the AutoFilter feature, which allows you to show only rows that meet your selected criteria.
Freeze Top Row: Your worksheet displays the column title in the first row by default. Selecting this option keeps the top row at the top so that as you scroll down through your data, the column headings remain displayed.
Show totals for numeric columns: This option will include the sum of a column of numbers at the bottom of that column.
Columns to Include: These options are specific to the page you are viewing, so they will vary. You will only see options for columns that you can see on the page. All of the columns are selected by default, but you can deselect any of the columns you don't want to include.
Click Download. Your .xlsx or .zip file is saved in the file location that you have set in your browser settings.