Jenzabar Campus Portal Features Help Hub

Settings Tab

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

The Settings tab defines the form's availability to users.

Form Availability

Use the options in the Form display date section to select when the form is available.

Tip

When you select the Display in Main View option, the form opens immediately from the Forms feature page and links to other forms are not visible.

Availability Messages

You can add messages that appear before your form is available and when your form is closed.

Notice

You can show people a message that says "This form is no longer accepting submissions." after the End On date has passed.

Display in Main View

When the Display in Main View option is selected, the FormFlow - Forms feature will display that form in the main view of the feature. Only one form can be displayed in the main view at a time.

If multiple forms have this option selected, FormFlow will display the top-most form. You can change which form displays by deselecting this option on other forms, or by putting the form you wish to display at the top of the list on the Manage Forms admin page.

Store Uploaded Files

Your form may include uploaded files. This setting lets you enter where on the Campus Portal server the files will be stored for any question you add to your form that allows file upload. By default files are uploaded to the Program Files/Jenzabar/ICSNET/ICSFILServer/FormFlow folder on your web server. @@SubmissionID can be used to customize the uploaded file name.

Randomize Form Questions

You can configure the form to show form questions in a random order each time someone visits the form.

  1. Log in to the Campus Portal as an administrator and access FormFlow - Forms.

  2. Click Manage Forms.

  3. Click on the form you want to update. The admin view of the form displays.

  4. Click Form Settings to open the Form Information pop-up.

  5. Click the Settings tab.

  6. Set up availability dates and times.

    1. Select a Start option.

      • Display later disables the date and time options for both start and end.

      • Display on lets you select a date and time to display the form.

    2. Select an End option.

      • No end date makes the form visible for an indefinite period.

      • End on lets you select a date and time to remove the form from view.

  7. Select the Display in Main View checkbox to make the form the only form available.

    Note

    Only one form can be in the main view at a time.

  8. Click Save settings.

  1. Log in to the Campus Portal as an administrator and access FormFlow - Forms.

  2. Click Manage Forms.

  3. Click on the form you want to update. The admin view of the form displays.

  4. Click Form Settings to open the Form Information pop-up.

  5. Click the Settings tab.

  6. Enter a brief message in the Message Before Start field.

    Notice

    This message appears before the form is available. For example, you can provide contact information, let them know when the form is available, or add additional instructions. Once the Display On date arrives, the message no longer appears.

  7. Enter a brief message in the Message After End field.

    Note

    This message appear when a form is no longer available. For example, you can let them know the form is no longer available, provide information for if or when it might be available again, or contact information.

  8. Click Save settings.

  1. Log in to the Campus Portal as an administrator and access FormFlow - Forms.

  2. Click Manage Forms.

  3. Click on the form you want to update. The admin view of the form displays.

  4. Click Form Settings to open the Form Information pop-up.

  5. Click the Settings tab.

  6. In the File Upload Root field, enter the path to the JICS server location where the files will be stored for any form questions allowing for users to upload files.

    Note

    Permits @@SubmissionID only. @@SubmissionID will be replaced in the File Upload Root path with the form's submission ID when the form is submitted. If you use this variable in the upload path, a folder will be created using the unique ID of the form. For example, if you want all Transcript Requests to go in the same network file share, but you want each submission in its own folder, you could make the path C:\Transcript Requests\@@SubmissionID.

  7. Click Save settings.

  1. Log in to the Campus Portal as an administrator and access FormFlow - Forms.

  2. Click Manage Forms.

  3. Click on the form you want to update. The admin view of the form displays.

  4. Click Form Settings to open the Form Information pop-up.

  5. Click the Settings tab.

  6. Select the Randomize Questions checkbox.

  7. Click Save settings.