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Treatment of Repeat Courses Settings

Use these settings to determine how repeat courses are handled, including which repeat grades are forgiven and which repeat grade is counted.

Fields

  • Repeat Process: The options are

    • Automatic: Courses with either Current or History status are applied to advising requirements.

    • Manual: Only courses with History status are applied to advising requirements.

  • Repeat Flag Basis: The options are

    • Catalog course

    • Advising requirement (ARC)

    • All

  • Grade to Use: The options are

    • Best

    • Most recent

  • Course Instances to Forgive: The options are

    • First

    • Lowest grade

    • All

    • None

  • Alter GPA starting with original term of forgiven course: If this checkbox is selected, term GPA is recalculated in the original term using repeat grade instead of the forgiven grade. Career GPA is recalculated for the original term and all following. If unselected, the original term's GPA is not recalculated, and the course is not calculated as forgiven until the term in which the course is repeated.

    Warning

    Selecting this will change historical student records.

    Notice

    A student took 4 courses in Term X and earned these grades: 3.0, 3.0, 3.0, 1.0 for a term GPA of 2.5. The student later repeats the fourth course, this time receiving a grade of 4.0. The more recent grade becomes the repeat grade, and the earlier instance is forgiven. If this checkbox is selected, the repeat and forgiven statuses apply not only to the latest term, but to the original term as well. The term GPA is recalculated to 3.25.

Database Locations

The information is stored on the Registration Configuration table (reg_config).

Table 1. Database Locations for Treatment of Repeat Courses

Label

Database Location

Repeat Process

comes from reg_config.repeat_type

Automatic

Value: A

Manual

Value: M

Repeat Flag Basis

comes from reg_config.CRS_CURID_DET_REP

Catalog Course

Value: C

Advising requirement (ARC)

Value: U

Grade to Use

comes from reg_config.REPEAT_UPATE_TYPE

Best

Value: B

Most recent

Value: C

Course Instances to Forgive

comes from configuration_tabl where funct_cde = 'ACAD_RECALC_CTL' and char_cde = 'forgiveness_opt'

First

Value: F

Lowest grade

Value: L

All

Value: A

None

Value: N

Alter GPA starting with original term of forgiven course

comes from reg_config.forgive_hurt_til_r

Values are Y and N.



Desktop Location

In Desktop, these settings are found on the Registration Configuration window, Repeat / Transcript / GPA tab.

Permission

The permission needed is "Can manage repeat, transcript, and GPA settings". It's available in the Registration Module Manager role and roles copied from it.

How to View and Edit the Treatment of Repeat Courses Settings

  1. From the Registration Administration hub options, select Settings.

  2. Click Repeat, transcript, and GPA settings. The Repeat, Transcript, and GPA Settings page opens.

  3. Scroll down, or click the anchor link to the Treatment of Repeat Courses section.

  4. To edit, click the Edit this section button.

    1. Make selections in the drop-downs.

    2. If you wish, select the checkbox labeled Alter GPA starting with original term of forgiven course.

      Warning

      Selecting this will change historical student records.

  5. If you want to abandon your changes, click the Cancel button. Otherwise, click the Save this section button. Your edits are saved.