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Last Withdraw Passing Date

Use these settings to opt in to using the Last Withdraw Passing Date and to set its parameters.

Fields

  • Use Last Withdraw Passing Date: When this checkbox is selected, the settings for withdraw-passing deadlines become available. When unselected, the other fields in this section are unavailable.

    Tip

    We recommend selecting the checkbox if your school receives state funding and students can't receive state funding for dropped or withdrawn courses after they've exceeded the withdrawal limit.

  • Compare which date to the Last Withdraw Passing Date? Select which milestone you'll use to compare to the deadline.

    • Last attendance date

    • Withdrawal date

  • What happens with withdrawals after the Last Withdraw Passing Date? Select an option.

    • Allow only withdraw-failing grades: The system allows withdrawals after the deadline, but instructors must enter withdraw-failing grades.

    • Don't allow withdrawals: The system prevents students from withdrawing after the deadline.

  • Require a withdrawal reason for withdrawal grades: Select Never or Always from the drop-down.

  • Drops

    • Don't allow drop dates after the census date: Select this checkbox to restrict drop deadlines.

    • On the Drop Course Settings pop-up, compare which date to the census date? Select which milestone you'll use to compare to the census date.

      • Last attendance date

      • Drop date

Database Locations

Data is stored in the Configuration Table table (configuration_tabl).

Table 1. Last Withdraw Passing Date Settings Database Locations

Field

Database Location

Use Last Withdraw Passing Date

configuration_tabl where char_cde = 'USE_LW_PASS_DTE'

Compare which date to the Last Withdraw Passing Date?

configuration_tabl where char_cde = 'COMPARE_DATE'

Last attendance date

Value: L

Withdrawal date

Value: W

What happens with withdrawals after the Last Withdraw Passing Date?

configuration_tabl where char_cde = 'WF_GRD_OR_STOP'

Allow only withdraw-failing grades

Value: G

Don't allow withdrawals

Value: S

Require a withdrawal reason for withdrawal grades

configuration_tabl where char_cde = 'REASON_REQ'

Don't allow drop dates after the census date

configuration_tabl where char_cde = 'DISABLE_DROP'

On the Drop Course Settings pop-up, compare which date to the census date?

configuration_tabl where char_cde = 'DISABLE_DROPDTE'

Last attendance date

Value: L

Drop date

Value: D



Desktop Location

In Desktop, withdraw-passing settings are on the Registration Configuration window, Configuration Table tab in the Last Withdrawal Passing Date section.

Permissions

The permission needed to view and edit these settings is "Can manage registration limits settings". It's available in the Registration Settings section of the Registration Module Manager role or roles copied from it.

How to View and Edit Last Withdraw Passing Date Settings

  1. On the Registration Administration hub, click Hub options.

  2. Select Settings and then Registration limits. The Registration Limits settings page opens.

  3. Click the anchor link for Last Withdraw Passing Date or scroll down to the section.

  4. Click the Edit this section button.

  5. Make changes to editable fields as needed. See the Fields section above for guidance.

  6. To abandon your changes, click the Cancel button. Otherwise, click the Save this section button.