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Students

Tip

Only releases with enhancements or resolved issues for this module have content below.

Enhancements

A new setting in J1 Web on the Campus Portal (JICS) Settings page allows textbook information in the Student Registration feature in the Campus Portal. This replaces the setting in the My Course Schedules feature.

Student Registration page in the Campus Portal showing a course in a search result. The Textbook link is clicked, and the textbook information appears.

For more information, see the Controls for Faculty and Student Features topic in the J1 Web online help.

2023.3

2023.2

Enhancements

Resident Check-In and Check-Out

Once student housing check-in and check-out is set up, students can see their check-in information in the Campus Portal. Prior to check-in, they will see their check-in process start date and time, along with any notes for that group. Once they have checked in, they will be able to download the check-in agreement that they signed.

Legend Key Added to Students' Planning Calendars

A key now explains what's indicated by the various symbols and colors on students' planning calendars.

Calendar Key on the Student Registration page, student's planning calendar

Resolved Issues

Issue

Description

140429

The pop-up for sending an email to Advisor for approval was off-screen, making it difficult for users to access.

164631

The phone number was displayed in the incorrect format on the Student Academic Information feature.

RN32168

The Account Details and History page in the My Financial Account feature only sorted on term, instead of on year/term when the year/term filter option was selected and the Account Balance Display setting was set to 'Total Account Only'.

RN36337

Some Advising requirements did not display in the My Degree Progress portlet.

RN44332

When a course had multiple instructors, the lead instructor was not always displayed first on the My Course Schedule, Schedule Details feature.

RN46670

In the Add/Drop Courses feature, if a transfer course did not have begin and end dates, it was not counted as meeting a corequisite, even if it did.

RN48011

PDF versions of student schedule are unavailable because the initial PDF created was cached and no longer exists on the Campus Portal web server.

RN48349

Unauthorized users were able to view Academic Plan pdfs.

RN48548

Hold descriptions and steps to resolve the hold entered in the Desktop (Hold Setup window) do not appear in the Add/Drop Courses feature.

RN48549

Hold warning information wasn't shown in the Student Registration feature.

RN48699

Any Campus Portal user with a valid ID number in the Desktop could access the Advising Goals information of other students when they had the specific URL and the student's GOID.

RN48908

Students were unable to add sections with a course registration limit in the Add/Drop and Student Registration features.

RN48920

Students could search by buildings that have been sold, or decommissioned, or have other non active statuses.

RN49091

In some situations, the My Student Information feature in the Campus Portal displayed incorrect payment amounts.

RN49124

Advisors who no longer have an active relationship with the student will no longer appear on the My Degree Progress portlet.

RN49148

Guest users (not logged in) were unable to do a course search in the Student Registration feature.

RN49298

When searching for a course by Place in the Student Registration feature, the results were not listed in alphabetical order.

RN49506

Grade column wasn't appearing in the My Course History feature when the "J1 Web API root" setting in Site Administrator, ERP settings wasn't configured.

RN49507

The DIS was causing performance issues for some users.

RN49770

Students could waitlist a course with corequisites in the Add/Drop Courses feature.

RN49868

Students were unable to view their unofficial transcript in the campus portal if the year/term description included an ampersand (&).

RN50061

The DIS was causing performance issues for some users.

RN50961

Incorrect error message appeared for courses that did not have a corequisite in the Add/Drop Courses feature.

RN50789

When students accepting a roommate request did not meet the criteria for any available rooms, the Room Selection feature became unresponsive instead of providing a message.

RN50811

Course Divisions with the Show on Web setting unchecked were still displaying in Student Registration feature.

RN51032

Course title search was not honoring configuration table for which titles to search in the Student Registration feature.

RN51204

The Add to My Calendar button in the Student Registration: View Details feature was unresponsive.

RN51236

When a section was created with begin and end dates but no times, the dates did not display on the Student Registration feature.

RN51686

Course search wasn't refreshing correctly in the Student Registration feature.

RN51717

Users without permission to review Student Request forms had access to the submissions review page.

RN52000

Students planning their schedule did not see the corequisite options if the online registration was closed.

RN52811

Search results differed between the Student Registration, Course Search, and Add/Drop Courses features when searching by Location and/or Place.

RN52829

Schedule information did not show in the Student Registration feature's course search results if the schedule row did not have any days of the week selected.

RN53230

Holds still showed in the Campus Portal, Student Grade Report feature when "Show On Web" wasn't selected on the Desktop Manage Holds window.

RN53460

Schools using a comma for the decimal place on their web server saw an error when trying to access the Course History feature.

RN53673

Some Campus Portal sites had issues with the default Max Pool Size, which caused a database connection error when hundreds of students accessed the portal. An option now exists to increase the pool size.

RN53766

Grade column was not displaying in the My Course History feature when a student had a hold with web grades allowed.

Enhancements

These fields are now available to students searching for courses in the Student Registration feature:

  • Place

  • Subterm

  • Course Number Range

  • Division

The fields are available to students by default, but you can hide them from student searches by editing the Registration Settings page in J1 Web.

Tip

If students' searches are too broad, it can slow down performance and make the results less useful. Therefore, it's good to turn on plenty of search fields for them.

Tip

This impacts schools using the Student Registration feature rather than the Course Schedules (Add/Drop) feature.

Students can search for courses in all divisions at once if your school allows it.

Note

This is for schools using the old Course Schedules (Add/Drop) feature, not for schools using the Student Registration feature. We recommend switching to the Student Registration feature.

The ability to search all divisions at once is controlled in J1 Web on the Registration Settings page. See the J1 Web Registration section of this Release News for details.

Caution

Searching for courses in all divisions can cause performance issues. If you don't need your students to be able to search in all divisions at once, we recommend leaving this turned off.

Students might not register for all the course sections they place on their My Schedule calendars in the Campus Portal. Your school can automatically remove unregistered sections from their calendars.

Set this up in J1 Web on the Registration Settings page, Campus Portal Student Registration Feature section. You select a number of days after the course-section's census date to remove it.

The My Schedule page now shows students their enrollment status for each course. Students navigate to the My Schedule page from the Student Registration landing page.

Student Registration landing page showing the My Schedule link
My Schedule page showing the Status column

A new pop-up makes it easier to register for corequisites, especially coreqs with multiple options. The pop-up appears when a student finds a course that has coreqs and adds it to their calendar.

The Corequisite pop-up showing the Corequisite Options drop-down and two "Select a Course" drop-downs where students will select sections for both the corequisites

Students can now set up automatic payments for payment plans from the plan details page. If automatic payments were canceled or if the plan was initially set up for manual payments, a new Enable automatic payments button is visible. For more information, see the help for Payment Plans.

Payment plan balances now include transactions with the Finance charges (FC) source code when the "Include in Payment Plan Balance" checkbox is selected in the Desktop Define Journal Source Codes window.

Jenzabar One now provides functionality to add convenience fees to any credit card payment made from the Payment Checkout and Payments features in Campus Portal. Fees are based on the amount and/or percent defined for the charge code associated with the receipt code selected in the payment. For additional information, see the following help topics:

Resolved Issues

Issue

Description

14495

On the Advisee Roster, when users searched for inactive advisees, active advisees displayed in the result list.

RN37960

On the Add/Drop Courses feature, students could not register for a course if the required corequisite had been met by transfer work.

RN39645

On the Graduation Application form, the Prepopulate drop-down didn't have the expected options.

RN40186

Waitlisted students could not register for previously full courses even if they were granted Course Capacity override. This only occurred if an enrolled student had dropped the course and it was no longer full.

RN41233

The Student Registration feature was not available when the Drop period was open if the Add period was closed.

RN41375

On the Add/Drop Courses feature, the Add checkbox showed for courses with a group restriction even if the student was not in a group that could register for the class.

RN41760

The Student Grade Report feature didn't load for students with transfer courses in their history.

RN43874

On the Unofficial Transcript feature, when students were registered for multiple subterms within the same term, the terms displayed incorrectly.

RN43917

Students could not see their grades from the Campus Portal, My Course History feature.

RN44118

On the Student Registration feature, when students attempted to register for courses that had corequisites, they were prompted to add the corequisites from the drop-down menu but the drop-down was disabled. Then, when the request was cancelled, the courses were still added to the student's calendar.

RN44119

In the Add/Drop Courses feature, students were automatically registered for some courses even if the required corequisites were not met.

RN44120

On the Course Schedules feature, there was a performance issue when users attempted to register for courses with a Non-Course Corequisite.

RN44121

On My Course Schedule, courses displayed even when "Show on Web" was set to N on the J1 Desktop Courses window.

RN44122

On the Add/Drop Courses feature, Registration Agreement form, the description box appeared even if there was no text.

RN45077

In the Non-Scheduled Courses section, users were unable to remove courses that had a waitlist.

RN45151

The Student Grade Report feature didn't load for students with transfer courses in their history.

RN45791

When courses were set to be dropped due to expired Advisor Approval, students incorrectly received an email notification that the courses would be dropped because of expired Must Pay.

RN47066

The charges process has been updated so that it is called each time a user navigates to the My Financial Account feature. Previously the process was only called the first time the user navigated to the My Financial Account feature after logging in to Campus Portal.

RN47302

On the Student Registration feature, Holds, Clearance, and Course authorizations sometimes did not display immediately because of a caching issue. Now, the page will refresh when it is loaded.

RN48115

On the Add/Drop Courses feature, students could not register for a course if the required corequisite had been met by transfer work.

Resolved Issues

Issue

Description

40084

The GetAdviseeRoster plugin method produced an error if either the Add Begin Date or Add End Date value was missing from the time control row for a given year/term.

46852

When guests clicked the Request Login and Password link at the top of the page when courses that allowed public registration were returned in the Course Search, the link opened an error screen.

58376

Students couldn't see their own holds on the Campus Portal Advising Worksheet (Course Schedule feature).

65679

When a student was granted a Course Requisite Override for a corequisite course, that student wasn't able to register for the course (Course Schedule feature).

69976

The Degree Audit PDF from the Degree Audit feature used the wrong description for the advisor type.

73336

The function used by some reports to display date/time (f_get_current_date_time) was returning an empty value. Customers need to regenerate the affected reports in the avreport library:

  • r_advising_worksheet

  • r_advising_worksheet_tsi

  • r_advising_workload

  • r_grad_rpt

  • r_stud_adv_alter_rpt

  • r_stud_crs_needs_rpt

  • r_stud_progress_rpt

RN18801

In the Add/Drop feature, the Registration Agreement Form responses didn't update the confirmation email or on-screen messages.

RN27713

When the Account Balance Display setting was set to Total Account Only (My Financial Accounts feature), the Student Accounts block on the Student Home Page did not honor that setting.

RN28465

Students weren't able to register for courses in subterms without an end date (Course Schedules feature).

RN28643

Faculty names that didn't have an "I" designation (Courses window > Faculty tab > Instructor column) were visible in the Student Registration feature (Section details pop-up).

RN28899

The list of student advisors displayed in the Degree Audit Summary page were not being ordered correctly.

RN30303

The Advising worksheet didn't display the meeting date with meeting notes.

RN31513

Previously, advising requirements that were tied to a section but weren't tied to a catalog wouldn't allow students to add those courses to their planning calendar. Now these requirements will appear in the left navigation for planning whether or not they are tied to a catalog.

RN31666

On the Payment Plan feature, students were unable to sign up for a payment plan in some situations. Payment plans were also created with the wrong start date in certain cases.

RN31689

The Course Search didn't return any results when the Course Number Range min and max values were the same (Add/Drop Courses feature).

RN32274

When a course section had both types of Web Registration Group restrictions (by Course and by Group), then users on the Student Registration window received an error and couldn't register students for the course section.

RN33232

On the Student Grade Report feature, clicking Final Grade produced an error.

RN33279

Non-student users weren't able to access the Course Details pop-up (Student Registration feature > Course Search).

RN33708

Students were allowed to waitlist when the 'Allow Waitlisting' setting was turned OFF (Web Registration Configuration window) and the Campus Portal Add/Drop Courses feature setting of 'Allow Students to Add Themselves to a Waitlist for a Course that is full' was turned OFF.

RN33825

1098-T related rows were being displayed in the Financial Document Center feature even though they were marked as 'Exclude from Processing'.

RN33938

When students paid Must Pay courses, the receipt transaction was applied as a debit instead of a credit.

RN34079

The Remove from calendar option didn't appear for course sections that were added to a calendar (Student Registration feature).

RN34080

Students couldn't access the planning calendar when they didn't have clearance or when they had holds for the selected term (Student Registration feature).

RN34640

The Reset button didn't refresh search criteria to the default values (Add/Drop Courses feature > More search options).

RN34642

Canceled courses appeared on the My Academic Plan section of the Student Registration page.

RN35984

When students registered for a course in a subterm that required advisor approval and the subterm was in a year/term that did not require advisor approval, the Registration Checkout pop-up button was 'Register' and advisors weren't notified that they needed to approve the registration request (Student Registration feature).

RN35987

The schedule pop-up didn't have a close option and disabled search functionality (Student registration feature > Course search > Schedule column > More link).

RN36673

The preview link for the Personal Information Update Form opened the Add/Drop Courses feature instead of the form preview (Student Registration feature > Settings).

RN36915

The Course Search stored procedure caused it to load slowly when a large number of students used the feature at the same time (Add/Drop Courses feature).

RN36963

The Course Details pop-up didn't show when courses had multiple date ranges for different schedule rows (Student Registration feature, Course Details and Course Search).

RN37043

When a section had more than 2 corequisites that weren't reciprocals of each other, selecting one or more of the sections for the planning calendar actually registered students for the course (Student Registration feature).

RN37799

When students registered for a course to meet the Free Elective plan requirement and the course also met a requirement in a regular elective group, the course was added to the regular elective plan requirement and students weren't able to register for additional Free Elective requirements.

RN38026

Students with a pending roommate request in the Roommate Request feature weren't warned about the pending request when they selected a room in the Room Selection feature.

RN38218

Students were added to the waitlist for course sections that weren't full (Student Registration feature).

RN38887

When the selected criteria for Course Search drop-downs didn't produce results, the "No results" message stayed on the page after new search criteria were entered (Student Registration feature).

Resolved Issues

Issue

Description

RN22110

In the Student Registration feature, courses with 0.00 credit hours were getting marked as repeats incorrectly when a student registered for the course.

RN23205

In the Student Registration feature, students received an error when they tried to register for a corequisite course if corequisites had these settings in Registration Configuration:

  • Include In-Progress Courses in Pre/Co/Pro

  • Include Previous Terms in Coreq Checking

104973

In the Student Registration feature, students who were not in a web registration group with restrictions were seeing a web registration group restriction error when registering.

RN31173

The Student Registration feature in Campus Portal would not be available if a term had a single character name.

Enhancements

Students Can Select Variable Credits and Grading Types

In the Student Registration feature, students can select credit hours and grading types for course sections that have them. When students add such courses to their planning calendar, a pop-up lets them make their selections.

RN_VariableCredits_GradingTypes_Modal_NumberedSteps.png
Setup Needed

J1 Web: On the Registration Settings page, ensure the following options are set to On if you want students to be able to select their credits and/or grading types:

  • Allow students to edit Credit Hours for sections with variable credits

  • Allow students to edit Grading Type for sections with variable grading types

Variable credit and grading type options on the Registration settings page in J1 Web

Textbooks Are Listed in Section Details

In the Student Registration feature, students can now see the section's textbooks in the Section Details pop-up. ISBN, price, author, publisher, and description are available. Students can also jump to the bookstore to buy or rent the books.

Course Search showing the drop-down menu on a course section with the "View details" option.
Details pop-up for a course section showing a link to the bookstore web site and the textbooks used in the course

New Student Account Statement Layouts in Campus Portal

New student account statement layouts are available in Campus Portal. All layouts have been updated to include the new payment plan section available in the desktop versions. These statements can be accessed from the My Account Info and My Financial Account features:

  • r_statements_layout1_web: standard account statement

  • r_statements_layout2_web: account statement with schedule

  • r_statement_layout3_web: account statement grouped by billing period

  • r_statement_layout4_web: account statement grouped by year/term

Resolved Issues

Issue

Description

23886

In the Degree Audit feature, some users received an error when they clicked the View Details link. The error was triggered by an invalid phone number of 0 in the student's LHP address.

RN17343

The Course History feature didn't load if the J1 Web API Root field was 'empty' in the ERP Settings of the Campus Portal Site Manager. The user received a server error.

RN20756

The My Financial Document Center did not honor the settings from the My 1098-T portlet, showing 1098-Ts for all years. The year settings have been added to the Financial Document Center to provide better control over which years display and when.

RN20883

In the Student Registration feature, students were incorrectly placed on a full section's waitlist. This happened if the section first allowed waitlisting, and students were waitlisted, and then the section was changed to not allow waitlisting. Students who registered thereafter were waitlisted. Instead, they should have been notified that the section was full and couldn't be registered.

RN21983

On the Add/Drop Courses feature, when a student dropped a course after charges had been run, the course was not dropped. This happened only if the delete_drop_from_table on the Internet Configuration table, RE module, was set to Y (Yes). With this fix, that setting is overridden when charges have already been run, and the course is marked as dropped in student course history.

RN22744

On the Advisee Roster - Add/Drop Courses page, when an advisor tried to add a course by Course Code for an advisee, the course wasn't added, and the page's formatting was corrupted. This happened only if the advisor first selected courses and then changed the year/term instead of first selecting the year/term.

RN23160

Canceled sections appeared in Course Search results.

RN23657

When a student paid for a must-pay course, the status failed to change from Reserved to Enrolled, and the course did not show as paid. This happened even though the Hold Registration setting was a warning (rather than a full hold).

RN23677

In a student's Academic Plan, when the plan used Hours Needed, the requirement would sometimes appear as an Unassigned Requirement even though it had been assigned and partially met.

RN23716

The Financial Aid Awards feature did not correctly align the Header, Detail, and Totals columns for student awards in the correct POE order.

RN24006

Course sections with waitlisted students incorrectly showed a "Full" status instead of a "Waitlisted" status in the Student Registration feature.

RN24045

In the Add/Drop and Student Registration features, students received a confusing error message if they tried to repeat a course that wasn't repeatable. It said they had already registered for the course in this term, when it should have said a previous term.

RN24200

In the Student Registration feature, students were unable to swap a corequisite for a course with 5 characters in one of its components.

RN24738

An issue in J1 Web Advising prohibited Student Goals and Academic Plan PDFs from displaying properly in the Student Home Page and My Academic Plan features.

RN24955

Payment Plan notifications weren't delivered when the recipient was also on the CC list, returning an error referencing a duplicate.

RN24956

When students submitted a payment to a payment plan, the Payment Made notification they received showed convenience fees and sign-up fees incorrectly.

RN25366

In the Student Registration feature, the Course Search link wasn't visible for users who weren't students.

RN25394

In the Residence Life panel on the Student Home Page, the Residence Team pop-up didn't always work.

RN25528

The Add/Drop Courses feature wasn't showing course search results in alphabetical order.

RN25535

When students searched for courses in the Add/Drop Courses feature, they saw duplicate courses in the search results. They also received an error when they registered for one of the duplicated courses.

RN25732

In the Add/Drop Courses feature, the Division drop-down didn't honor the Display Order setting, so divisions were listed out of order.

Important! Make sure your display order (on the Division Definition window in J1 Desktop) is set as you want it.

RN25916

In the Student Registration feature, there was an issue when a student had duplicate requirements in their academic plan for a term (such as two language courses). When the student registered for a course to meet one of the requirements, it didn't show as registered in the My Academic Plan panel even though it was actually registered.

RN27307

In the Add/Drop Courses feature, enrollments for cross-listed courses were incorrect.

RN27356

In the Student Registration feature, the Course Search returned courses, but they weren't in alphabetical order by Course Code.

Enhancements

Countdown Timer for Students Waiting for Registration Period to Open

Students waiting for the registration period to open sometimes try too early to get to the Registration Checkout page. Now, on the student's course planning calendar, two indicators let them know precisely when the period opens. This can reduce stress for students and the system.

  • Before the registration period opens, the Registration checkout button is disabled, and it's relabeled Registration closed.

  • Five minutes before the period opens, a countdown timer appears, showing the minutes and seconds left until registration checkout is available.

  • At the moment the period opens, the button is relabeled Registration checkout, it becomes clickable, and it opens the Registration Checkout page.

Images on Browse Rooms Page

J1 Web now allows images to be updated for places, spaces, and suites. Location images updated in J1 Web for locations in Campus Portal are visible on the Browse Rooms page. See the J1 Web Standard Features help for more information.

Meeting Type Displayed for Students

Students can view a section's Meeting Type in the Student Registration feature. Meeting Type is displayed in the section's details available on the planning calendar and the Course Search.

Students can search for sections by Meeting Type, too. That helps them narrow their search to online sections, lectures, seminars, or labs, for example.

Setting Up Meeting Types

To make Meeting Types searchable, there's some setup in both J1 Desktop and J1 Web.

Define Meeting Types

Use the Maintain Table Values window in J1 Desktop to designate Meeting Types (section_master.crs_type).

Designate Meeting Types for Sections

You can do this in either J1 Desktop or J1 Web.

In Desktop, use the Courses (or Courses Non-Traditional) window, Course tab, Master 2 subtab.

RN_2021_1_CPF_Students_StuReg_Meeting_Type_Setup_DesignateSection.png

In J1 Web, use the Manage Section Details page, Schedule tab.

RN_2021_1_CPF_Students_StuReg_MeetingType_Setup_J1Web_DesignateSection.png
Make Meeting Types Searchable

Use the Registration Settings page in J1 Web to make Meeting Type one of the search fields students can use to find sections.

RN_2021_1_CPF_Students_StuReg_Meeting_Type_J1Web_Searchable.png

Grade Reports and Transcripts Include Competencies

Grade reports and transcripts now include competencies that students have achieved.

See the J1 Web Registration Enhancements section of this Release News for a full explanation of competencies in grade reports and transcripts.

Notice

Competencies are available only if your school has the Competency Based Education (CBE) license.

Resolved Issues

Issue

Description

RN12202

On the Direct Deposit feature, changes to the Setup Instructions did not display to students.

RN16937

On the Grade Entry feature, changing a grade did not update the grade_maint_hist table.

RN17676

On the Student Registration feature, the Move to Registered option was available for some courses even if Use Course Authorization was unchecked on the Registration Configuration window in J1 Desktop.

RN18506

When searching for courses using a Course Code (Add/Drop Courses feature), the results included only courses in the student’s current division when courses for all divisions should have appeared.

RN18690

Students were able to register for courses requiring a prerequisite they hadn’t met yet when the prerequisite was in a term using a single character. For example, if the Summer term was entered as ‘S’. This issue occurred in the Add/Drop Courses feature.

RN18799

The Register link wasn’t available for courses in the Student Registration feature that were in a past term, but hadn’t passed the override dates and/or drop date.

RN19301

The Student Registration, Degree Audit Summary feature didn’t show the degree audit information.

RN20178

The years/terms available were inconsistent between the Campus Portal and the mobile app. The same years/terms available from the Student Registration feature are now available with the app and the years/terms available from the Add/Drop Courses feature are now consistent with the mobile app.

RN20438

In the Add/Drop Courses feature, when students attempted to move a waitlisted course that also had a co-requisite course to current, the waitlisted course was removed from the student's schedule.

RN20664

The divisions listed in the Division drop-down available in the Add/Drop Courses feature (Course Search tab) were not sorted correctly and now sort by the order defined in the Division Definition window (Desktop application).

RN20719

Students searching for courses using the Student Registration feature saw all courses as full even when some courses were open.

RN20765

On the Advisee Roster, the Export to Excel feature did not work if the advisor's name contained an apostrophe.

RN21169

Receipt transactions were not created for recurring payments associated with self-service payment plans if the payment plan's subsidiary did not have a Receipt Code defined on the Subsidiary Definition for A/R window.

RN22440

On the My Course Needs feature, Details page, when the student only had one aim defined, the Graduation Report PDF was generated instead of the the Advising Worksheet.

RN22743

On the Student Registration feature, schedule information did not display for courses that didn't have any days of the week selected in J1 Desktop.

RN22998

On the Student Registration feature, schedule information did not always display for sections when students accessed them from their calendar.

RN23079

On the Student Registration feature, if the student was registered for a course in a different term than the one currently selected, the course displayed as available for registration instead of providing an indication that the student was already currently registered for the course in a different term. These courses now display with the message "Registered in another term".

RN23290

On the Student Registration feature, users received an error message when they attempted to register for a course from a free elective requirement in their academic plan that had been planned down to a course.

RN23814

The Drop Expired Reserved Courses scheduled job was not sending Advisor Approval and Must Pay emails as intended.

Enhancements

Timestamp is Now Added to PDF Financial Documents

In the Financial Document Center, when a new PDF is added to a student's account, the date column has a timestamp in addition to the date.

Notice

If a document is created on November 18, 2020, the date column would show the time next to the date:

RN_All_FIN_DOCS_Timestamp.jpg

Resolved Issues

Enhancements

Student Can Search for Courses by Competency

For schools using competency-based-education features, students can search for courses by competency in the Student Registration feature.

Course search by competency.

They can view the competencies in the section details.

Student Registration page, View section details from the Course Search page.
Student Registration window, My Academic Plan and View section details option.
Competencies on the Planning Calendar.

My Course History Feature Shows Competencies

If your school uses Competency Based Education (CBE), students can now view their competencies in the My Course History feature.

My Course History page, CBE column.

If a course has CBEs, students can click the View CBEs button to see the competencies.

My Course History page CBE pop-up.

Important

Competency Based Education features are available for schools that have the CBE license.

Open Enrollment Sections are Indicated in the Planning Calendar

Open enrollment sections are labeled in the My Schedule view of the Student Registration page in the Course Search.

Student Registration feature, Open Enrollment Course notification.

They're labeled on the planning calendar, too.

Calendar details with the Open Enrollment option displayed.

Students can view course details to see how long they have to complete the course.

Course details feature with Days to complete the course highlighted.

Resolved Issues

Issue

Description

104973

In the Course Schedules feature, courses with a Registration Limit set to Course ('C') did not allow students in the allowed registration group to register.

190337

There were invalid instructions on the Housing Preference tab of the standard Housing Application form.

198168

The View Grade Report link loaded slowly.

198233

Changes to Plan Progress showed that they were approved before approval was granted.

206379

The default meal plan data source in the standard Housing Application allowed inactive meal plans to appear in the drop-down list.

206584

The phone number for the Contact your advisor button was formatted incorrectly in the Career Coach feature.

206913

When a student logged in and accessed the Student Registration feature > Calendar > Course Search, added a course and clicked on the ellipsis button, "MISSING" text appeared.

206915

Users didn't receive an email or a success message when they submitted the Registration Agreement form.

208745

When one corequisite course with conflicts and one that did not allow drops were added to a student schedule, the system produced an 'Unable to drop added course' error and added the course with scheduling conflicts to the schedule.

209153

Advisors viewing a student's courses from the Advisee Roster feature were not able to view courses from a different term.

RN11677

When logged in as a student on the Student Registration feature, course search from the default link didn't find any results.

RN11681

When the Major Exploration feature was on a page with multiple features organized in more than one column, the Major/Minor drop-down extended outside of the border of the feature into the feature to its right.

RN11986

The list of textbooks did not display on the My Course Schedule feature.

RN12201

The payment plan sign-up fee was charged twice when the first installment and part of the second installment were paid in one transaction.

RN12267

When a partial payment was made for a payment plan with a recalculated balance less than the original balance, the system produced a negative detail balance. This occurred when the partial payment was greater than the recalculated payment plan amount.

RN15018

The Next Payment Due, Past Due Payment and Balance Change payment plan notifications were not sent unless the CAS (Client Application Services) was running on the JICS server.

Enhancements

New EMSI Career Coach Integration

Emsi Career Coach is a powerful tool to help your advisees find potential careers based on their interests, and now it can be integrated with Jenzabar One. Once your school has and Emsi account, the new Jenzabar Unity platform allows Career Coach to be added to J1 Web (for advisors) and the Campus Portal (for students).

Students begin by accessing the Career Coach website, creating an account, and taking an assessment. Their results will automatically be displayed in their Campus Portal and in J1 Web. You can see your advisee's top traits, career matches, and saved careers, providing a great starting point for you to discuss their goals and academic plans. All of the information shown in the Career Coach feature comes directly from the Career Coach website.

RN_2020_1_CareerCoachStudentView.png
RN_2020_1_CareerCoachPortletStudent.png

For more information about Career Coach setup, see the online help for J1 Web and the Campus Portal.

My Grade Report and My Unofficial Transcript Show ID

These two reports, which are for one individual at a time, show the ID but no longer show the name. That's because the reports are connected with Legal Name, which requires permission to view.

Resolved Issues

Issue

Description

146263

Image links were not displaying properly on the JICS Advisee Roster.

181271

On the Student plan page in the My Academic Plan portlet, the Assign button was remaining visible after completing a successful swap.

181282

For advising cycles where advising meetings spanned multiple weeks, the student was unable to select a meeting time in a different week from the default one displayed.

190911

When swapping a requirement in the My Academic Plan portlet, the confirm modal was missing text to clarify which requirement was being swapped.

192062

On the JICS Advisee Roster feature, advisors were unable to generate the Academic Plan PDF for an advisee.

198117

The major being displayed in the header message on the details page in the Major Exploration portlet was not matching what the user had selected on the previous step.

198136

Removing and then adding a student back to the Health Group Roster was giving incorrect initial results.

198180

In the Room Selection feature, an error message would appear when assigning a group to all rooms in a suite.

198441

(Edit Student Plans feature) Students were being allowed to edit their plan by default if the school did not have the Approval Process configuration turned on.

198478

(Degree Audit feature) The Degree Audit PDF was being created on every page load in the Degree Audit Portlet, even if the user had not clicked the link.  This was causing performance issues loading the page since the page could not be loaded until the PDF had been created.

199670

(Student Registration feature) If a student had a waitlisted course in the Nonscheduled Courses area of their calendar, and they were granted an override, the 'Move to registered' option failed to appear in the course drop-down. Thus, the student couldn't complete registration for the course.

198778

Courses from required AND groups were being treated as electives on the Student Academic Plan page and My Academic Plan portlet, even though they were required.

199822

(Student Registration feature) Sections weren't loading for students with academic plans registering for classes.

199670

Waitlisted courses granted an override weren't appearing as an option for students to select from the non-scheduled options.

200229

(Student Registration feature) An error page appeared when students logged into the Campus Portal and accessed their Academic Information from the My Profile & Settings options and the Can View Academic Information option was configured to Yes (Site Manager, Global Portlet Operations, My Info, Students role options).

200829

The Student Registration feature was inaccessible when it was the only feature on a Campus Portal page and a student accessing it had no advisors.

200844

In the Add/Drop Courses feature, the user was unable to deselect the "Meets On any day(s)" radio button in the advanced search options.

201175

(Student Registration feature)Drop course option was unavailable  for students with a registration hold, even when Prevent Web Drop was not selected in Desktop (Hold Setup window, Holds Definition tab).

201223

(Student Registration feature)In some cases, when a student registered for corequisite courses and one of the courses was not registered because of an additional error (for example, if  it were full), the error list gave the wrong course code in the error message.

202705

(Student Registration feature)When students updated their personal information, the ID Number for another student was inadvertently included in the submission, causing the submitter to be identified as a third party submitter. This meant the student's information was not updated correctly from the Process Internet Submissions window (Desktop).

204307

(Financial Aid Awards feature) POE headings did not reference the correct POE award amounts

205620

In the Add/Drop Courses feature, the tab for "Add by Course Code" had extra white space below the entry field for each course code, and there were problems selecting each box.

206490

In the Residence Information feature, the number of roommates was incorrect.

206267

(Student Registration feature) After filling out the registration agreement, the email confirmation the student received was not filling in the form fields within the email.

Enhancements

New Automatic Payment Plan Payments

Students can now set up automatic, recurring payments on their self-service payment plans. This feature will allow students to be billed automatically and help them save time and prevent late payments. Used in conjunction with the Authorize.Net Automated Recurring Billing functionality, Jenzabar One’s automatic payment plan payments will provide a reliable and convenient way for students to work with their payment plans.

Updates to the Campus Portal include:

  • A new setting on the Payment Plan feature will allow you to enter instructions that will appear when students sign up for automatic payments. While  not required, these instructions are recommended.

  • After selecting a payment plan, students will now have the option to turn automatic payments ON and set up or edit credit card or bank account details.

  • Payment Plan cards on a student’s account will now display a note if the plan is using automatic payments. When automatic payments are turned ON, the Make a payment button will not be available.

  • Students will have the option to stop automatic payments or edit payment options from the payment plan detail page.

Students Can Move Sections from Waitlisted to Registered

When a student is waitlisted in a section and the instructor grants a course-full override, the student can now move the course from waitlisted to registered status.

RN_2019_5_MoveToRegistered.png

Students Can Withdraw from Courses

In the Student Registration feature, during the withdrawal period, a student can click a course on their planning calendar and withdraw from the course. (Depending on Registration Settings in J1 Web, they may not be able to withdraw from all courses in a term.)

RN_2019_5_WithdrawFromCourse.png

Students Can Pay for Must-Pay Courses From Their Planning Calendars

In the Student Registration Feature, courses on a student's planning calendar are marked Must Pay if payment is required before registration. The student can click the Pay now button to pay the course. When they pay, the course is automatically registered.

RN_2019_5_MustPayOption.png

Resolved Issues

Issue

Description

174716

In My Degree Progress and Course Needs, all student aims were being displayed. The Print checkbox on the Aim can now be used to hide the aim in both of these places.

180341

Students were able to register for a prohibited course if it was in a future term.

188520

The online payments table was not being updated consistently.

192774

When a student had grade report holds, parents accessing the grade report information saw their own name and not the student's name.

192777

Links to email a student opened an email template page showing the student's campus name when their legal name should have appeared.

194533

Selecting the Academic Information page used to give an error.

194916

There was missing text in the Student Information feature.

194917

The View Transactions page in the Student Information feature would display an error if a student did not have any account activity.

194920

In the GL Account Lookup feature, the spreadsheet exported using the Export to Excel functionality did not display the transactions correctly.

195071

Students were able to register for a repeat course by registering for enough courses that caused an overload error, and then when given the swap modal they would choose the repeat course.

195943

The My Financial Documents feature was displaying an error message when certain documents are removed.

196533

When attempting to change the transaction status of a student's section to something other than dropped (for example from Reserved to Current), the user would get an error that drops are not allowed.

Enhancements

New Direct Deposit Feature

The new Direct Deposits feature works with the Student Self-Service options to provide students with more control over their refunds and financial accounts. Students can set up one direct deposit account that will allow your school to automatically transfer refunds making the process quick, easy, and safe.

RN_2019_4_ex_Student_DirectDeposit.png

New Email Notifications For Self-Service Payment Plans

To make the Student Self-Service Payment Plan process even better, email notifications are now available for payment plan events, keeping students informed throughout the process. Events include:

  • Consent to Payment Plan

  • Next Payment Due

  • Payment Past Due

  • Finance Charge/Late Payment Fee Charged

  • Payment Made

  • Change to Plan Balance

New Setting for Year/Term Assignment

In both My Financial Account and Online Payment Administration settings, there is a new option for assigning year and term to total account balances and total plan payments. This setting is used to determine how year and term will be decided when creating a receipt for online payments that do not have a specific year/term already assigned.

  • Your Choice of Year/Term

  • Current Year/Term

  • Year/Term Based On Payment Date

  • Year/Term Of Student's Oldest Balance

RN_2019_4_AssignYearTermSetting.png

New File Type Indicators for 1098-T Files in the Financial Document Center

1098-T files in the Financial Document Center will now show a format of PDF or Data. If the file link has a Data label, then the 1098-T was generated prior to the student consenting to online forms.

Note

1098-T Files will only be available as a PDF for years 2018 and beyond. Previous years will be in Data format.

RN_2019_4_ex_Student_DocFileTypes.png

Resolved Issues

Issue

Description

144978

On the CRM Degree Audit Portlet if a grade was being blacked out the user would receive a “yellow-screen-of-death” (YSOD) in the Degree Audit/My Degree Progress portlet.

134927

The Student Employment Master and Transfer Student Awards to Student Employment windows were defaulting the Supervisor ID (optional field) to 0 causing database error when the field was left blank.

178693

When a staff user tried to access the My Academic Plan feature, a “yellow-screen-of-death” (YSOD) error occurred.

178694

When accessing My Academic Plan or a page in the Campus Portal using the My Academic Plan feature, a “yellow-screen-of-death” (YSOD) error occurred if there was incorrect data.

Note

The Federal Department of Education rescinded the Gainful Employment regulations on July 1, 2019. This becomes effective July 1, 2020. Schools may elect to EARLY IMPLEMENT this regulation so it is effective immediately and eliminates the need to provide GE Disclosures and submit the report this October.

For more information you can see the electronic announcement from Federal Student Aid at https://ifap.ed.gov/eannouncements/062819GEAnnounce122EarlyImplofRescissionGERule.html

181087

An error connecting to the PowerFAIDS database occurred in the Financial Aid Awards feature when the PowerFAIDS connection profile was saved with Encryption set to ‘No’ after upgrading to J1 2019.3.

Enhancements

Students Can Now View and Edit Academic Plans in Campus Portal

Watch a short overview video.

My Academic Plan is an optional feature in Campus Portal (JICS) that allows students to view their academic plans. Depending on how it's set up, students can edit their plans, also. This can be a valuable time-saver for advisors, allowing certain groups of students to edit their plans online, saving the time to meet in person.  System Administrators set up the options for My Academic Plan in J1 Web, on the Advising Administration Settings page.

Example of J1 Web settings for My Academic Plan

RN_2019_3_1_J1WebSettingsforAcadamicPlan.png

System Administrators can configure the settings for specific groups of students to require Advisor approval for changes for some students, for no approval required for other students, and for some students to not be able to make any changes at all. There are almost limitless ways that permission groups can be set up using Web Registration Groups.

Example of how you might configure permissions

RN_2019_3_1_StudentsEditingAcademicPlansSuggestedCategories.png

Web Registration Groups are defined in J1 Desktop | Web Registration Group Definition, students are added to a group using J1 Desktop | Student Information Window | Student Tab | Tel/Web, and then academic plan editing permissions are assigned in the My Academic Plan setup in J1 Web.

If students have permissions to edit plans, they can assign requirements to a term, move them to other terms, choose the courses they will take to meet requirements, and even add or remove a term from their plan.

Example of student view of My Academic Plan in Campus Portal

RN_2019_3_1_MyAcademicPlanFeature.png

If permissions are set requiring advisor approval for student changes, advisors will get notifications and can approve or deny changes in J1 Web.

Example of Student Plan Approvals block

RN_2019_3_1_StudentPlanApprovals.png

Student plan approvals can show up in a couple of places on J1 Web: as a block on the Academic Advising hub, or as a page. If you go to a student's Student page and they have pending requests, you may get an alert with a link that will take you to the Student Plan Approvals page.

RN_2019_3_1_StudentPlanApprovalsAlerts.png

Resolved Issues

Issue

Description

124919

Declined payments were included in the RC batch.

140157

The PDF version of the Midterm Grade report  was returning the Final Grade information instead of the Midterm Grade information. This has been corrected.

169407

Sections that are restricted for a Web Registration Group are still displaying in the Course Search in the left hand navigation of the Student Registration Portlet for students in that Web Registration group.

172214

The online payment process now only stamps a year and term on a receipt transaction when a student pays directly against an account balance or a payment plan with a year and term.

174200

Schools using external authentication for users were getting an error on the Student Home Page portlet.

Enhancements

Setting Up Campus Portal and J1 Web to Communicate

Many new features in the 2019.2 and 2019.3 releases help students with their requirements, schedules, grades, and finances.

Caution

In some of these new features, the Campus Portal and J1 Web communicate with each other. This communication requires some setup.

Setup

Documentation

Apply your J1 licenses to the J1 database before installing the latest J1 Web Application Server (WAS).

JICS Installation Guide

In JICS, make sure you have the correct J1 Web API root value.

J1 Campus Portal 2019.3 CRM Students Admin Guide and J1 Web Registration Admin and Setup Guide: “Connect the JICS Campus Portal to J1 Web” topic

In J1 Web System Administration module, verify the J1 Web URL and the JICS URL.

J1 Web System Administration User Guide: “Product Installs” topic

Sync your JICS and J1 databases as necessary by reinstalling the J1 WAS on your JICS server and reinstalling J1 Web on your J1 Web server.

J1 Web Installation & Upgrade Guide and the JICS Installation Guide

1098-T Year End Updates

When a payment is made online from the old My Student Information or the new My Financial Account and Payment Plan features, the payment transactions are updated with the appropriate year/term and billing period. Transaction dates are used in the data collection portion of the Generate 1098-T process to identify eligible payments. When using the My Student Information feature, the system will use the year/term of the student’s oldest account balance and will update the payment transaction with a billing period if one is associated with the account. When using the My Financial Account and Payment Plan features, the system will first look to see if a payment is for a payment plan or account balance and look for a year/term or billing period, if neither are available, the system will use the year/term or billing period from the student’s oldest account balance.

1098-T Notifications

If your school has set up and turned on the 1098-T Notification in J1 Desktop, students now receive an email when the Publish to Students button is clicked on the Generate 1098-T window, letting students know when a new form is available in the Financial Document Center.

Updates to Financial Document Center Settings

To help with clarity, the settings for the Financial Document Center have been updated to be more specific for the type of documents displayed. Instead of the generic ‘Statement Display’ option, the setting options are now ‘Account Statement Display’ and ‘1098-T Display’.

Real-Time Student Statements

There is a new setting for the My Financial Account feature for Account Statement Access. If this setting is turned on, students will see a link to their account statement on the main view of the My Financial Account feature and on the Account Details and History screen. The Account Statement screen allows students to open and print a PDF of their statement as of the time they click the link.

Note

In order for students to receive real-time statements, the period end date must be updated on the Subsidiary Control window in J1 Desktop.

Tip

The PDF account statement may have different balances than the Account Details and History screen. The PDF only shows balances from the time the file is created, while the My Financial Account feature will show real-time balances.

Updates to Student Account Balances

Student account balances include any subsidiaries defined in J1 Desktop on the Define Journal Source Codes window.

Resolved Issues

Issue

Description

167231

Some hold data on the Student Academic Information portlet was not in sync with the Student Home page. We have removed caching so Student Academic Information portlet will always display the current holds information.

Enhancements

New Student Home Page Provides Information at a Glance

Important

The Student Home Page requires the J1 Web Registration Student license.

The new Student Home Page is a central hub that gives students organized information at a glance: progress toward graduation, bills due, and upcoming registration periods. Alerts let students know when they have holds or need registration clearance. Each block on the page contains links to pages where they can view details or make changes. The categories include these:

  • Registration

  • Academics

  • Student Accounts

  • Financial Aid

  • Campus Life

Note

Some blocks, links, and buttons may not appear if the student doesn't have relevant information or hasn't been granted access, or if your school doesn't use them.

RN_2019_2_StudentHomePage_All_01.png

Student Registration Feature Replaces Add/Drop Feature

The new Student Registration feature allows all students to plan their schedules by placing courses on a planning calendar. The feature guides students' registration process according to their academic plan or their degree audit. If they have neither, they use a standard course search. But in all cases, they use the planning calendar while they work out their schedules, get required approvals and clearances, and take care of any holds.

Important

The Student Registration feature requires the J1 Web Registration Student license.

Note

The Registration module manager turns on this feature on Registration Administration hub | Registration Settings page. When turned on, it replaces the Add/Drop feature.

Caution

The Register by Plan features are no longer included in Add/Drop. They've moved to the new Student Registration feature. If your school doesn't turn on the new Student Registration feature, students won't be able to use the Register by Plan functions.

Finding Courses

With an Academic Plan

RN_2019_2_StudentRegPortlet_MyAcademic_Restricted.png

With a Degree Audit but No Academic Plan

RN_2019_2_CourseSearch_Audit-1.png

Tip

You can hide completed courses.

RN_2019_2_ShowOnlyNeededCourses.png

With Neither Academic Plan nor Degree Audit

RN_2019_2_SearchResults_Truncated.png
Working Out A Schedule

Once students find a section, they can view details, contact the instructor, or add it to their schedule. Adding it to the schedule doesn't register them; it just places the course on their calendar to help them plan.

Students work out a schedule by adding courses to your calendar, experimenting with various sections, until they find the combination that meets their requirements. During this process, they can register for some courses, request approvals and permissions for others, and keep others on their calendar without registering. Their calendar may include conflicts and warnings while they're in the planning stages.

RN_2019_2_CourseSearch_RightClick.png
RN_2019_2_CalendarWithCourses_And_Planel.png

New Financial Document Center

The Financial Document Center allows students to access all important finance related documents in one location. From tax documents to student statements, documents can be viewed, printed, and downloaded as needed.

RN_2019_2_ex_Financial_Document_Center.png

Important

The Financial Document Center requires the Student Finances license.

New My Financial Account Feature

The My Financial Account feature allows students to see all their account balances in one location, make payments, and see any important notifications for their account.

RN_2019_2_ex_My_Financial_Acct_PastDue.png

Important

The My Financial Accounts feature requires the Student Finances license.

New Payment Plan Feature

The Payment Plan feature offers a convenient way to help students manage college expenses. Instead of paying their college bill for a semester or quarter all at once, they can split college bills into monthly payments. From this page, they can view their eligible payment plans and choose the option that is right for them.

RN_2019_2_Payment_Plans.png

Important

The Payment Plan feature requires the Student Finances license.

New Payment Checkout

This feature enables students to make online payments. While payments cannot be made from this page, it must be available for the online payment features on the My Financial Accounts, Payment Plan, and Student Home Page to work. When students click the Make a payment or Pay ahead on account buttons, the Payment Checkout page will automatically open in a new browser tab allowing students to enter their payment information.

Important

Currently the new Payment Checkout process is only available when making payments through the Payment Plan or My Financial Account features.

New Student Academic Information

The Student Academic Information feature enables users to quickly check all of their relevant academic information in one location on the Campus Portal. The user can navigate through these sections by clicking the tabs. Each tab opens to display more details.

RN_2019_2_academic_info.jpg

If there is no relevant information in a section, that section displays a message.

New Student Grade Report

The Student Grade Report feature displays a user’s grades and academic information for Final, Midterm, or any other school designated grade period.

RN_2019_2_grade_report_2.jpg

To generate a grade report, a user selects the desired term and grade period, and then clicks View Grade Report to view their results. If the school uses numeric and/or narrative grading, those grades appear in the report.

Important

The Student Academic Information feature and the Student Grade Report require the J1 Web Registration Student license.

New Settings for Online Payment Administration Setup

The Online Payment Administration feature allows you to configure the Campus Portal so that it can accept payments from constituents like Students, Online Donors, Candidates, etc. If you want online payments to be available, you will need to make sure you are using Authorize.Net as a hosted payment form.

If this is not setup, the Make a payment and Pay ahead on account buttons throughout the Campus Portal will be inactive.

Resolved Issues

Issue

Description

159386

Duplicate rows were displaying for Register by Academic Plan.

163999

Students could get an incorrect validation error when submitting a housing application.

2019.1