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Project Codes in Registration General Settings

Use these settings to determine how project codes and permissions are set on newly created course sections.

  • The checkboxes: You can select none, any, or all of the checkboxes. They're not validated against each other.

    • When creating a section, generate the Project Code from the Course Request number: The system automatically creates a project code using the Course Request Number.

    • When creating a section, allow user to enter or edit the Project Code: The system shows an alert if the Project Code field on the Create Section pop-up is blank.

    • When copying a section, copy its Project Code: The system copies the project code from the source catalog course or course section to the copied section.

  • Project Code Default Access Permissions

    Important

    These options are available only if your school has the General Ledger license.

    • Use groups designated in Desktop: Permission is assigned via the tasklist groups selected in Desktop on the Registration Configuration window, Project Code tab.

    • Use roles designated in J1 Web: Permission is assigned through J1 Web roles. When you select this radio button, you can enter one or more default roles in the Default Role for Access to Project Codes field.

      Note

      Permission to project codes is available only in the General Ledger Accounting Project Access role and in roles copied from it. It's not available in Registration roles.

      Note

      Even when you select Use roles designated in J1 Web, the Default Role for Access to Project Codes applies only to sections created in J1 Web. If you create course sections in Desktop, they use the tasklist groups designated in Desktop on the Registration Configuration window, Project Code tab.

How to Configure Project Code Settings in J1 Web

  1. From the Registration Administration Hub options drop-down, select Settings and then General settings. The General Settings page appears.

  2. Scroll down to the Project Codes category.

  3. Click the Edit this section button.

  4. Select none, any, or all of the checkboxes for what happens with project codes when you create a section.

  5. In the Project Code Default Access Permissions category, select one radio button.

    1. Use groups designated in Desktop: Tasklist groups are used when you create sections in J1 Web.

    2. Use roles designated in J1 Web: J1 Web roles are used when you create sections in J1 Web. When you select this radio button, the Default Role for Access to Project Codes field becomes available.

  6. If you're using J1 Web roles, then in the Default Role for Access to Project Codes field, start typing a role name, and select from the list.

    Note

    Only the General Ledger Accounting Project Access role (and roles created from it) are available.

  7. Click the Save this section button.