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Controls for Faculty and Student Features

Use these settings to control several parameters for courses in Faculty and Student features.

Fields

  • Display of Cross-Listed Courses: Select one of the following options from the drop-down.

    • Display Child Courses on Parent Course List

    • Display Child Courses and Parent Course Separately

  • Course Title Format: Set how courses are listed in Campus Portal. List the elements you want separated by commas. Use formatting characters (space, parentheses, hyphen, etc.) for clarity.

    Notice

    • CRS_TITLE: Displays "Introduction to Accounting"

    • CRS_TITLE, (,CRS_TITLE_2,): Displays "Introduction to Accounting (Accounting for Nonmajors)"

    • SHORT_CRS_TITLE_1,--,SHORT_CRS_TITLE_2,: Displays "Intro Acct--Acct Nonmaj"

  • Allow search for course by course title: When selected, students and faculty can search in the Course Title field.

  • Allow search for course by short title: When selected, students and faculty can search in the Short Title field.

  • Display textbooks in the Student Registration feature: Select the checkbox to allow textbook information in the Student Registration feature.

    Note

    The Student Registration feature in the Campus Portal now uses this setting rather than the setting found in the My Course Schedules feature of the Campus Portal.

  • For course details note, display section master note: This is the Note field on Manage Sections page, Section Demographics view. In Desktop, it's on the Courses window, Course tab, Master 2 subtab, Note field. It's stored in the Section Master table (section_master.section_note).

  • For course details note, display section schedules comment: This is the pair of comments Manage Sections page, Schedule / Faculty view, Schedules section Comment 1, and Comment 2 fields. In Desktop they're on the Courses window, Schedule tab. They're stored in the Section Schedules table (section_schedules.comment_1_cde and section_schedules.comment_2_cde). They're defined on the Maintain Table Values page, column name "comment".

    Note

    If both this checkbox and the checkbox for "display section master note" are selected, then both the note and the comment are displayed, separated by a dash.

  • Default Value for Web Grading Rights: Select an option from the drop-down for default grading rights for faculty. An individual instructor's grading rights can be edited when adding them to a section or on the Schedule / Faculty view of the Manage Sections page.

  • Allow instructors with permissions to enter grades for graded courses when the registration transaction status is History: Select this to allow instructors to edit grade records after they're already final. This may change transcripts.

  • Use course authorization: Select this to allow instructors and advisors to provide authorizations in the Campus Portal for students to register for courses even when the course is full, or they haven't met a requirement, or there's a schedule conflict. (In J1 Web, authorizations are called overrides.)

  • Allow textbook entry in faculty course controls: Select the checkbox to allow textbook information in the Faculty Course features.

Database Locations

Data is stored in the Configuration table (configuration_tabl).

Table 1. Controls for Faculty and Student Features: Database Locations

Field

Database Location

Display of Cross-Listed Courses

comes from configuration_tabl where funct_cde = 'XLISTED_CRS' and char_cde = 'TYPEOFLISTS'

Course Title Format

comes from configuration_tabl where funct_cde = 'ICSCOURSESEARCH' and char_cde = 'CRSTITLETODISP'

Allow search for course by course title

comes from configuration_tabl where funct_cde = 'ICSCOURSESEARCH' and char_cde = 'SRCHLONGTITLE'

Allow search for course by short title

comes from configuration_tabl where funct_cde = 'ICSCOURSESEARCH' and char_cde = 'SRCHSHORTTITLE'

For course details note, display section master note

comes from configuration_tabl where funct_cde = 'ICSCOURSENOTE' and char_cde = 'SECTION_MASTER'

For course details note, display section schedules comment

comes from configuration_tabl where funct_cde = 'ICSCOURSENOTE' and char_cde = 'SECTION_SCHED'

Default Value for Web Grading Rights

comes from configuration_tabl where funct_cde = 'GRADE_ENTRY' and char_cde = 'GRADE_RIGHTS'

N = "No access to view grades"

V = "View only access for grades"

E = "Can view and enter grades for un-graded courses"

U = "Can view and update grades for graded courses"

B = "Can view and edit for both graded and un-graded courses"

Allow instructors with permissions to enter grades for graded courses when the registration transaction status is History

comes from configuration_tabl where funct_cde = 'GRADE_ENTRY' and char_cde = 'GRADE_HISTORY'

Use course authorization

comes from configuration_tabl where funct_cde = 'AUTHORIZATION' and char_cde = 'AUTHORIZATIONDO'

Allow textbook entry in faculty course controls

comes from reg_config.textbook_faculty_add



Desktop Location

In Desktop, these settings are on the Registration Configuration window, Configuration Table tab, in the CRM Student / Faculty Controls section.

Permissions

The permission needed to view and edit these settings is "Can manage Campus Portal (JICS) settings". It's available in the Registration Settings section of the Registration Module Manage role or roles copied from it.

How to View and Edit Controls for Faculty and Student Features

  1. On the Registration Administration hub, click Hub options.

  2. Select Settings and then Campus Portal (JICS) settings. The Registration Limits settings page opens.

  3. Click the anchor link for Controls for Faculty and Student Features or scroll down to the section.

  4. Click the Edit this section button.

  5. Make changes to editable fields as needed. See the Fields section above for guidance.

  6. To abandon your changes, click the Cancel button. Otherwise, click the Save this section button.