Calendar Features
Calendars are used across J1 Web to view and create meetings, events, and other appointments.
Note
General is the default Category. You can change the category to Advising meeting, but the space/place location information will be cleared and replaced with the requester's office as the default location.
Select Create meeting from the calendar drop-down or by clicking a timeslot in the calendar.
Enter the required Subject and optional Description on the Meeting basics page.
Click Save and continue.
Select a Location from the Selected Location field or with the Locations filter.
Choose the date and time from the location's calendar or from the Selected Location/Date & Time section.
Enter the Start and End Date/Time or select the All Day checkbox
Select Save to close the Date and Time pop-up.
Click Create meeting.
Note
If you chose a meeting location that requires scheduling approval before it is reserved:
Your meeting request is sent to the facilities administrator responsible for approving scheduling requests. After it is approved, the meeting is scheduled and the location reserved. If your request is denied, you'll receive a notification message, and you can update your meeting information for another day/time/location.
Until your location is approved, the meeting is not scheduled and appears on your calendar as Awaiting Location Approval.
If you are in a facilities administrator role with calendar administrator privileges, your meeting is automatically approved.
See the Facilities Help for more information about location approval.
Click on the calendar event to be updated.
Click Edit in Google Calendar or Edit in Microsoft Outlook.
If you are working with a Google event, a new web browser tab opens with the Google event details page.
Tip
You may need to log in to your Gmail account.
If you are working with an Outlook event, a new web browser tab opens with your Outlook Web App page.
Make your updates and save (if needed).
Return to your J1 Web tab and click refresh to see the calendar updates.
Unless you are in a role with permission to delete other users' meetings, you can only delete those meetings you created.
Unless you are in a role with permission to update other users' meetings, you can only update those meetings you created.
If you created the meeting, you can easily change the time or location.