Tuition Status Definitions

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

Overview

Use this page to define the status of a student's tuition account. The entries defined here appear under the Term Academics and Financial tab of the Student Information Details page in J1 Web, and in J1 Desktop on the Financial sub-tab of the Student tab on the Student Information window.

Permissions

The permission to define and edit tuition status definitions is in the Registration Module Manager and Registrar default roles.

J1 Desktop Location

Tuition status definitions can also be created and maintained in J1 Desktop, on the Tuition Status Definitions window.

Database Location

Tuition status definitions are stored in the ST_TUITION_STATUS_DEF_MASTER table.

Where Tuition Status Definitions Are Used

These status definitions appear under the Term Academics and Financials tab of the Student Information Details page in J1 Web, and in J1 Desktop on the Financial sub-tab of the Student tab on the Student Information window.

How To

View Tuition Status Definitions

From the Registration Administration hub, under the Hub options drop-down window, click Manage Definitions, and select Tuition Status Definitions.
Enter characters, words, or phrases in the Quick Filters to limit the list of definitions.
Click a heading to sort the list by that column.

Tip

You can also use the page search in the upper right corner of J1 Web. Just start typing the name of the definition page you want, and select it in the results.

Create Tuition Status Definitions

Click the Create definitions button.
Enter a Code, up to 10 characters (required). The code does not need to be unique, but the combination of the code plus the description must be unique.
Enter a Description of up to 255 characters (required).
Set the Active option to active or inactive (required). Inactive definitions will not be available for users to choose from in drop-down menus throughout the J1 system.
Click either Save and create another or Create and close.

Edit Tuition Status Definitions

Click the Edit icon on the row of a definition. The edit pop-up opens.
All fields may be edited except the Code, which cannot be changed. The fields are described under the How To Create Tuition Status Definitions, above. Edit the available fields as needed.
Click the Update button.

Delete Tuition Status Definitions

Select the checkbox next to each definition you want to delete.
Select Delete from the Options drop-down. The Delete Definitions? pop-up opens.
The Delete Definitions? pop-up lists the selected definitions in two categories:
- Ready to Delete: Definitions that can be deleted.
- Unable to Delete: Definitions that can't be deleted, either because they're in use or are protected by the system.
If you decide not to delete one or more of the definitions listed under Ready to Delete, click the Remove icon to remove them from the list.
When you're sure you want to delete all the rows listed under Ready to Delete, click Yes, delete.

Download Tuition Status Definitions

Download to Excel

Select the checkboxes next to the rows you want to export.
From the Options drop-down, select Download to Excel. The Download to Excel pop-up opens.
Select options for the Excel format and data columns.
sidebar. Download to Excel Options
Workbook Creation Options: This option lets you choose how you want the data to be organized when it's exported. If you are exporting a large number of rows, you may want to separate the data into different worksheets or even workbooks. Once you select this option, the Separate (Sheets or Workbooks) By drop-down becomes available so you can choose the groupings for each worksheet or workbook.
Separate (Sheets or Workbooks) By: This field becomes available when you choose to organize your export into multiple worksheets or workbooks. In general, you'll have the option to separate the data based on the columns. You will only see options for the visible columns.
Notice
For example, if you are exporting a set of definitions, you might choose to organize the data into two workbooks: one for active definitions, and one for inactive definitions. Do this by selecting the "Active" column in this drop-down. All of your rows designated as active will be in one workbook, and the inactive ones in a separate workbook.
Workbook Format: This section lets you set some Excel display options for your data. For more information about each of these features, consult Microsoft Excel help.
Autofit columns: Fits column width to the data so that fields are not truncated.
Turn on filtering: Turns on the AutoFilter feature, which allows you to show only rows that meet your selected criteria.
Freeze Top Row: Your worksheet displays the column title in the first row by default. Selecting this option keeps the top row at the top so that as you scroll down through your data, the column headings remain displayed.
Show totals for numeric columns: This option will include the sum of a column of numbers at the bottom of that column.
Columns to Include: These options are specific to the page you are viewing, so they will vary. You will only see options for columns that you can see on the page. All of the columns are selected by default, but you can deselect any of the columns you don't want to include.
Click Download. Your .xlsx or .zip file is saved in the file location that you have set in your browser settings.