PESC Admin Contact Function Definitions
Important
Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.
Note
This page is related to electronic transcripts (EDI and XML). If your school generates only paper and/or PDF transcripts, you can ignore this page.
PESC is the Postsecondary Electronic Standards Council. Its mission is to help schools adopt common data standards. The admin contact function definitions are offices or departments that transcript requesters may wish to contact.
Use this page to view, create, edit, delete, or download definitions.
Desktop Location
You can manage these definitions in Desktop, too, on the PESC Admin Contact Function Definition window. Definitions created and edited in J1 Web can be used in Desktop and vice versa.
Database Location
The definitions are stored on the PESC Contact Function Definition table (pesc_contact_function_def.code).
The definitions on this page are used in another definition: Transcript Contact . There, you select a PESC Admin Contact Function for each contact profile. These and several other definitions allow you to set up electronic transcripts (EDI and/or XML).
All fields are required.
Code: Up to 3 characters. Appears with Description in the PESC Contact Function drop-down on the Electronic Transcript Source Contact Profile Definition window.
Description: Up to 60 characters. Appears with Code in the PESC Contact Function drop-down on the Electronic Transcript Source Contact Profile Definition window in Desktop.
Active: Set to Yes by default. If it's set to No, then the function is not available to pair with a person as a contact for electronic transcripts.
Display in Drop-Down: Set to Yes by default. If it's set to No, then the function doesn't appear in the PESC Contact Function drop-down on the Electronic Transcript Source Contact Profile Definition window in Desktop.
Permission to manage PESC admin contact function definitions is available in these roles:
Registrar
Registration Module Manager
The permission required is "Can manage PESC admin contact function definitions".
From the Registration Administration hub, click Hub options.
Click Manage Definitions, and select PESC admin contact function definitions. The PESC Admin Contact Function Definitions page opens.
To filter the definitions, enter a phrase in the Quick Filters field. To remove a filter, click its Remove icon
.To temporarily sort the definitions, click the heading of the column you want to sort on. Click once for ascending order and again for descending order. The definitions are sorted for this viewing of the page, but the next time you view or refresh the page, it will return to its default sorting.
If the Expand icon
is there, click it to see hidden columns.
The Edit Order options let you set the order of definitions in drop-down menus and how they are prioritized when used.
In the Edit Order window, change the order using either the Sort By and Order drop-down menus or the drag and drop option.
Sort By and Order:
From the Sort By drop-down, select the column you want to sort by.
From the Order drop-down menu, select Ascending or Descending.
Drag and drop:
Hold your cursor over the arrow icon
on the left side of the row until the cursor changes to a hand icon 
.Click and hold while you drag the definition to the new location.
Release the mouse button.
Click Update.
After you click Update, your changes are saved in the following ways:
The definitions are listed in the saved order whenever they appear in drop-down menus (where a user selects from the list of definitions).
If the definitions are used in calculations or rules where priority matters, the definitions are now in your saved order of priority.
The definitions page is now sorted according to your changes.
All fields are required.
Click the Create definitions button. The Create PESC Admin Contact Function Definitions pop-up appears.
In Code, enter up to 3 characters. The Code appears with Description in the PESC Contact Function drop-down on the Electronic Transcript Source Contact Profile Definition window.
In Description, enter up to 60 characters. The Description appears with Code in the PESC Contact Function drop-down on the Electronic Transcript Source Contact Profile Definition window.
Active is set to Yes by default. If you don't want the function to be available to pair with a person as a contact for electronic transcripts, change it to No.
Display in Drop-Down is set to Yes by default. If you don't want the function to appear in the PESC Contact Function drop-down on the Electronic Transcript Source Contact Profile Definition window in Desktop, change both Active and Display in Drop-Down to No.
Click Create and close or Save and create another.
All fields are required.
Click the Edit icon
on the row of a definition. The Edit PESC Admin Contact Function Definition pop-up opens.Active and Display in Drop-Down are set to Yes by default. If Active is Yes, then Display in Drop-Down is automatically Yes. To change Display in Drop-Down to No, first change Active to No.
Click Update.
Select the checkboxes next to the rows you want to export.
From the Options drop-down, select Download to Excel. The Download to Excel pop-up opens.
Select options for the Excel format and data columns.
Click Download. Your .xlsx or .zip file is saved in the file location that you have set in your browser settings.