Set Up Timecard Entry
Important
Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.
Ensure the following J1 Desktop configurations are in place so employees can enter their time on the Timecard Entry page.
Online Pay Periods window, pay periods must:
Be properly set up.
Have begin and end dates per group/subgroup that do not overlap.
Be Active with the Show Online checkbox selected.
HR Employee Master (via Payroll or Personnel) window, for each position:
Positions tab:
Employee has an active Position with an assigned Type (e.g., salary, hourly, or workstudy).
Tip
If the employee has a start or end date, those dates must be current. If an employee has a future start date, that position will not appear as a timecard for the employee. Similarly, if a position has an end date that has past, the position will no longer appear. You can use NULL in both the start and end dates if you always want the timecard to appear for that position.
The Show on Web? checkbox is selected.
Header tab:
Employee has a Group and Subgroup code assigned.
Benefits tab:
Employee has active other earnings types (accrual benefit codes) with available time.
Tip
This allows them to select corresponding Other Hours types on the Timecard Entry page. Accrual benefit codes are defined on the J1 Desktop HR Accrual Standards (via Payroll or Personnel) window.
HR Employee Master (via Payroll or Personnel) window, Positions tab, or each position:
Salary Positions:
Select Salary from the right-click or Options menu.
Employee's salary information is set up.
Non-Salary Positions:
Select Hourly and Workstudy from the right-click or Options menu.
Employee's earnings information is set up.