Arkansas State Reporting

202254

Students were enrolled in courses for different subterms: Summer Extended (SE), Summer 1 (S1), and Summer 2 (S2). When the begin date was changed for one or more students in the SE term, the Collect Report Data process for the AR Term PUB State Report only showed students in the S2 Registration term.

204966

Data collected with the AR STUDENT EOT IND snapshot did not produce the correct high school code for various scenarios with different CEEB codes.

206224

The AR STUDENT EOT IND snapshot for students with both undergraduate and graduate rows in the stud_term_sum_div did not show hours or GPA for the graduate division in the Maintain window or the output file.

195476

AR STUDENT IND  - Students in courses that were not to be reported could be included in the report.

196519

AR STUDENT IND  - The Total Credit Hours was incorrectly including hours from courses that were not be reported in the report.

196783

AR STUDENT EOT IND - If the high school code is unknown, it should be reported either as XX9999 (where XX is the state) or 999999 if the state is unknown.

197356

AR STUDENT EOT IND - A change in Microsoft SQL Server 2016 affected the way the data collection logic worked, resulting in a database error.

191808

Even when the snapshot was locked the data in the Snapshot Data window was still editable.

191769

In the State Reporting Snapshot Maintain Snapshot window for the AR Perkins II Report, the columns ID, Student Name and Student ID were not displayed as disabled.

192191

AR State Term reports Registration tab information did not successfully export to Excel.

191299

The age was not always calculated correctly In the Graduated Student reports for public and private institutions.

194762

AR Public Term Report needed to include spaces for fields following "Contract Salary" for summer submissions.

195089

In the past, all data was being reported and was then ignored by the state processing system. With the new AHEIS system and layouts, spaces are now required instead of being optional.

195193

The College ID value was formatted with leading zeros.

196616

Arkansas Independent schools were not able to see the AASIS and Contract reports in the State Report Filing Wizard.

171800

When a new snapshot was created that did not retrieve data, it did not automatically appear in the left-hand side of the State Reporting Snapshot window until the Retrieve button was clicked again.

174278

When a test did not have a score or the test code was not mapped, the test was reported as a '9' and the test score as all zeros on the Term Public (Student) report.

175196

When generating the Student Independent snapshot, Total Credit hours used Term Hours Attempted, which wasn't filled in until grades were entered. Extra off-schedule rows also appeared.

176827

Degrees with dates prior to the snapshot begin date were included in the Independent Graduated Student report snapshot. The data collection logic was updated to only include degrees with date degree conferred between the snapshot begin and end date.

187119

A database error occurred when generating the AR Public Term report snapshot for summer if the Year and Term codes were the same with differing subterms.

183986

The Arkansas Independent Student End of Term report snapshot created extra off-schedule rows in a term for students that had not taken off-schedule courses.

188061

CTE Assessment Code was not included in the Perkins II report collection.

189518

In the Arkansas Graduated Student reports for both public and private institutions, the age did not always calculate correctly.

116890

Remedial courses need to be reported with CIP Detail codes mandated by ADHE based on the Educational Success Type. The snapshot data collection checks the Educational Success Type and assigns the appropriate CIP Detail codes.

168879

When a student's SSN was missing or not valid, the output concatenated the institution prefix to an alternate identifier in the output file.  The Maintain window did not display this alternate ID, but now it does.

168884

The data collection for Total Credit Hours was using the Term Hours Attempted which did not get filled in until grades were entered. Now data collection uses the Hours Enrolled for the term.

169416

For the Arkansas Independent Student report, the High School Credit Status default data values were missing.

170839

Arkansas Public and Private snapshots reporting Hispanic (Ethnicity) data had a checkbox in the State Reporting Snapshot Data tabs for Student and Instructor data which did not work for this data. The State Reporting Snapshot Data window tabs for Student and Instructor data now have a drop-down list based on the mapped Ethnicity data for that report.  Missing data means that data needs to be entered in the Biograph tab | Ethnic/Race subtab for the ID number. An empty drop-down or a code without a description means that the value was not mapped in the Institutional Reporting Definitions window for the given report. This affects the following reports:

171438

When mapping the codes to the External Field Codes in the Institutional Reporting Definition window, codes from the table name listed for the field that had been marked as Inactive were still displaying. Only active values display now.

172093

Persons with Non-residents or Unknown citizenship status should not have Race values, and Hispanics with a value of '1' in ethnic _origin should have a value of '1' in the output file, but some of the Race/Ethnic columns were not testing the citizenship status to decide whether to display data or not.

172759

The Unknown/Not Reported column did not always match with the Citizenship Status data.  This impacted any of the reports that reports demographic data.

172790

Default Data was missing for the Arkansas Public Graduated Student report, Student Ethnicity field. It has been added.

174047

ACT scores on the AR Term Public report that had no entry were shown as empty instead of showing zero values. They now display as zero values.

174080

On the AR Term Public report, if the high school code was less than 6 characters, the output file did not have the 6 characters for the HS code filled out. A code less than 6 characters was prefixed with zeroes.

174163

On the AR Term Public report, the CEEBACT code for the high school was not being prefixed by the state code.

174587

An error in the calculation of the age meant that the high school GPA was not displaying for some students.

175196

AR Independent Student report snapshot was using the Term Hours Attempted, which did not get filled in until grades were entered, as Total Credit Hours. Data collection now uses the Hours Enrolled for the term.

148749

ADHE Student Term Report - State Enrollment Status was not populating correctly.

148060

When running the ADHE End of Term, the existing snapshot data was deleted and all of the data was recollected. This could cause a mismatch in the sequence numbers that were reported to ADHE.