External Registration Settings
Important
Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.
Important
These settings are available for schools with the Campus Marketplace and Jenzabar Unity Platform licenses.
If your school allows students to register for noncredit courses from an external system, these settings define the default values assigned to students when they are added to the J1 system.
Process Overview
Schools determine which noncredit course sections are available for external registration. When students register for those courses from the Campus Marketplace, their information is sent to the J1 system for review. Students are added to the system as external users, get converted to internal users to receive an ID Number, and are registered for course sections. After students are registered, they are granted access to the Campus Portal to take the course.
External Registration Settings
When external students are converted to internal students, they are assigned default values based on your school's desired configuration. These values are assigned to every external student that is converted and can also be updated manually for individual students.
The Student Division is the program category assigned to a student (e.g., undergraduate, continuing education, etc.). The options are maintained on the Division Definitions page, and the assigned division is visible on the Student Information Details page, General Information tab, Current Division.
The Web Registration Group determines how students can register for courses (e.g., timeframe for registering, approval requirements, hold requirements, etc.). The options are maintained on the Web Registration Group Definitions page, and the factors that determine how the group can register are defined on various pages. The assigned group is visible on the Student Information Details page, Enrollment tab.
Tip
For additional information about how Web Registration Groups are used for student registration, see the Web Registration Group Definitions topic.
The Grade Scale and Credit Type combination determines the set of grades available to assign to students on grade entry pages. The grades available for the each combination are maintained on the Grade Table Definitions page, and instructors can manually change the grade details for students on the Manage Student Section Details page.
The Campus Portal Group determines how students access features and information in the Campus Portal. The group names are defined in the Desktop Role Definition window, and the access granted to those roles is maintained in the Campus Portal site and page settings.
The Max Rows to Process limits the number of sections that can be transferred to an external system at a time. Once you've flagged sections that allow external registration, the integration tool sends section information to the external system at the scheduled time. We recommend setting this to 50 for best performance.
Permissions Required
The default Registration Module Manager role has the 'Can view Registration Settings page' permission that allows users to manage external registration settings.
Access the Registration Settings page and click the link to the External Registration section.
Select a Student Division.
Select a Web Registration Group.
Select the Grade Scale and Credit Type.
Enter a Campus Portal Group name.
Note
You'll need to manually enter one of the Portal Role IDs from the Campus Portal Security: Roles page. The name entered must exactly match what is on the Campus Portal Security: Roles page.
In the Max Rows to Process, enter a number between 10 and 50.
The Jenzabar Unity Platform uses a configurable Boomi process to send information between Campus Marketplace and J1. Contact your services team for additional information about integration between J1 and the Jenzabar Unity Platform.
When students are first brought into J1 from Campus Marketplace, they are added to a row in the ExternalPerson table. After they are converted to internal students, that row is removed from the ExternalPerson table and rows are added to the following tables:
NameMaster
student_master
nslc_student_mast
degree_history
student_div_mast
tw_web_security
tw_grp_membership