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Personal Pronoun Definitions

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

Overview

The Personal Pronoun Definitions page lets you manage personal pronoun options. These can be associated with individuals in your system to reflect their gender identity. For example, he/him, she/her, or they/them. Jenzabar provides default options, but you can create your own.

An individual's pronoun can be updated in the following locations:

  • J1 Web, Person Information Details page, Biograph tab

  • Desktop, Name Entity window, Biograph tab

  • Campus Portal, FormFlow, Jenzabar-provided Student Identity Update form

    The form collects sex at birth, legal sex, gender identity, and preferred personal pronoun information. Information collected using the form is immediately saved to J1 Web and Desktop without requiring the internet submissions process and approval.

Example

22_2_campus_wide_personal_pronoun.png

Permissions Required

To manage personal pronoun definitions, you must belong to a role with "Can manage personal pronoun definitions" enabled. Jenzabar provides this permission with the Core, Campus-wide Definitions role, but your school may have created a customized version of this role.

Desktop Location

Personal pronoun definitions can also be managed using the Desktop's Pronoun Definition window. Changes made in J1 Web are saved in Desktop, and vice versa.

Database Location

Personal pronoun definitions are saved in the GenderPronounDefinition table.

How To

View and Find Personal Pronoun Definitions

  1. From the Core, Campus-wide Definitions hub, select Personal Pronoun Definition or use the global search in the top right-hand corner of the system. The Personal Pronoun Definition page appears.

  2. To search for a definition, enter a phrase or characters in the Quick Filters field and press the Enter key. To remove a filter, click the x icon.

  3. To sort definitions, click on a column heading to sort in ascending or descending order.

Create Personal Pronoun Definitions

  1. From the Core, Campus-wide Definitions hub, select Personal Pronoun Definition or use the global search in the top right-hand corner of the system. The Personal Pronoun Definition page appears.

  2. Click the Create definitions button. The Create Personal Pronoun Definition pop-up window appears.

  3. In the Personal Pronoun field, enter a recognizable identifier. You can enter up to 30 characters.

  4. In the Description field, enter a brief description to help others determine which definition should be used when selecting it in the system. This field is limited to 60 characters.

  5. From the Active drop-down, select Yes or No. Inactive definitions cannot be associated with individuals in the system.

  6. To create another definition, click the Save and create another button and repeat steps 3 - 5. If you're finished creating definitions, click the Create and close button.

    Note

    Personal pronoun definitions are saved in the GenderPronounDefinition table.

Manage Drop-Down Display Order

  1. Click the Edit order button. The Edit Order pop-up opens.

  2. You can use the Sort By and Order options and/or drag and drop individual definitions.

    1. Sort By and Order:

      1. From the Sort By options, select a column to sort on.

      2. From the Order options, select Ascending or Descending.

    2. Drag and Drop:

      1. Hover over the up and down arrow until it changes to the hand icon.

      2. Click and hold while dragging the definition to the new location.

      3. Release the mouse button.

  3. Click the Update button. The Edit Order pop-up closes and the definitions now appear in your saved order wherever they appear in drop-downs.

Edit Personal Pronoun Definitions

Note

Personal Pronoun and Description information for Jenzabar-provided definitions cannot be updated. You can only activate/deactivate Jenzabar-provided definitions.

  1. From the Core, Campus-wide Definitions hub, select Personal Pronoun Definition or use the global search in the top right-hand corner of the system. The Personal Pronoun Definition page appears.

  2. Click the Edit icon for the definition you want to update. The Edit pop-up window appears.

  3. Make the needed updates.

  4. Click the Update button. Your changes are saved and the Edit pop-up window closes.

Delete Personal Pronoun Definitions

  1. From the Core, Campus-wide Definitions hub, select Personal Pronoun Definition or use the global search in the top right-hand corner of the system. The Personal Pronoun Definition page appears.

  2. Select the definitions you want to delete.

  3. From the Options drop-down menu, select Delete. The Delete Definitions? pop-up window appears and lists the selected definitions in two categories:

    • Ready to Delete lists definitions that can be deleted

    • Unable to Delete lists definitions that can't be deleted, either because they're in use or are protected by the system

  4. Click the Yes, delete button. The definitions are deleted and the Delete Definitions pop-up window closes

Download to Excel

  1. Select the checkboxes next to the rows you want to export.

  2. From the Options drop-down, select Download to Excel. The Download to Excel pop-up opens.

  3. Select options for the Excel format and data columns.

  4. Click Download. Your .xlsx or .zip file is saved in the file location that you have set in your browser settings.

FAQ

Why can't I delete a definition?

Jenzabar-provided personal pronoun definitions that are identified with a lock icon cannot be deleted. They can be deactivated if you no longer need to use them.

To deactivate:

  1. Find the definition you want to deactivate.

  2. Click the Edit icon. The Edit Definition window appears.

  3. From the Active drop-down, select No.

  4. Click the Update button.