Student Enrollment Information

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

Use this page to view and edit student enrollment information.

Information includes Tel / Web and Group Reg codes, the most recent term enrolled, full-time status, academic status, honors status, and the number of courses in the most recently enrolled term.

The Options drop-down applies to all selected students.

Each Action drop-down is for an individual student.

Tip

In the J1 Desktop application, this information is on the J1 Desktop Student Information window | Student tab | Student Master subtab.

Filter The List

Use the Student Filter to limit the list to students you need to see. If you select more than one checkbox, only results that match all the checkboxes will show.

Some fields allow multiple selections. If you make multiple selections within a field, the results will match any (but not necessarily all) of the selections within the field.

So if you select Division and PT / FT Term Status, you'll see only students who have both the Division criteria and the PT / FT Term Status criteria you select. But within Division, if you select both Graduate and Post-Graduate, you'll see students who are either graduate or post-graduate students.

Edit Selected Students

You can edit details for multiple students at a time by selecting students and clicking 'Edit selected' in the Options drop-down. Select as many details and their values as you wish.

View Student Details

Select View student details in a student's Action drop-down to go to the Enrollment tab of the Student Information Details page.

The tab has the same information as here in the Registration Operations hub, but it's organized in a different way. It's focused on the individual student, and all the student information is grouped into tabs on a single page. You can edit a whole tab in one view. From the Student Information Details page, you have quick access to the student's summary page and related information such as their academic plan, advising worksheet, holds, test scores, unofficial transcript, and Notepad notes. You can also jump to their personal summary page and events timeline. If the student is also an employee, you can go to their employee summary page.

How To

Filter the List

Click the filter funnel icon to expand the filter.
Select the checkbox for a filter field.
Click in the field to see the available selections. Some fields allow multiple selections.
Tip
For type-ahead fields, enter a few characters of what you want to find. Then select from the list.
Tip
If you make multiple selections within a field, the results will match any (but not necessarily all) of the selections within the field.
Repeat the process for other checkboxes.
Tip
If you select more than one checkbox, only results that match all the checkboxes will show.
Click Apply. The list narrows to match your criteria.
To save the filter so you can reuse it, click Save As.
Enter a title for the filter.
Option: Click Set as default.
Click Save.

Edit Information for One or More Students

Download to Excel

Select the checkboxes next to the rows you want to export.
From the Options drop-down, select Download to Excel. The Download to Excel pop-up opens.
Select options for the Excel format and data columns.
sidebar. Download to Excel Options
Workbook Creation Options: This option lets you choose how you want the data to be organized when it's exported. If you are exporting a large number of rows, you may want to separate the data into different worksheets or even workbooks. Once you select this option, the Separate (Sheets or Workbooks) By drop-down becomes available so you can choose the groupings for each worksheet or workbook.
Separate (Sheets or Workbooks) By: This field becomes available when you choose to organize your export into multiple worksheets or workbooks. In general, you'll have the option to separate the data based on the columns. You will only see options for the visible columns.
Notice
For example, if you are exporting a set of definitions, you might choose to organize the data into two workbooks: one for active definitions, and one for inactive definitions. Do this by selecting the "Active" column in this drop-down. All of your rows designated as active will be in one workbook, and the inactive ones in a separate workbook.
Workbook Format: This section lets you set some Excel display options for your data. For more information about each of these features, consult Microsoft Excel help.
Autofit columns: Fits column width to the data so that fields are not truncated.
Turn on filtering: Turns on the AutoFilter feature, which allows you to show only rows that meet your selected criteria.
Freeze Top Row: Your worksheet displays the column title in the first row by default. Selecting this option keeps the top row at the top so that as you scroll down through your data, the column headings remain displayed.
Show totals for numeric columns: This option will include the sum of a column of numbers at the bottom of that column.
Columns to Include: These options are specific to the page you are viewing, so they will vary. You will only see options for columns that you can see on the page. All of the columns are selected by default, but you can deselect any of the columns you don't want to include.
Click Download. Your .xlsx or .zip file is saved in the file location that you have set in your browser settings.

FAQ

What is the PT / FT Year / Term?

It's the most recent year and term the student was enrolled.