Residence Life Admin Using Roles to Control User Access
Roles determine what users can and cannot do in J1 Web. Each role has specific privileges to different features and information available to those users assigned to it.
Jenzabar provides default "role templates" for each module. These templates can be copied and customized to create new roles with varying permissions to control different levels of access. For example, you can set roles up according to your school's organizational or departmental hierarchy. Roles can have multiple users assigned to them and a user can belong to multiple roles.
Notice
Roland is a work-study Resident Assistant in Gilead Hall. He is frequently involved with coordinating maintenance requests, and needs to be able to file incident reports, but should only have limited access to Residence Life management features. You can create a custom role based on the Student Life RA role that allows Roland to work with functions on the Residence Life hub but restricts his access to sensitive student information.
This default role includes limited access to features commonly used by an RA. In the System Admin hub, you can set the following permissions for this role:
Ability to view sessions
Ability to create and edit incident reports (only those created by this user)
Ability to view FERPA and HIPAA information on Residence Life hub, when available
Ability to create and edit maintenance requests
Ability to view and manage resident check-in
This default role includes limited access to features commonly used by a RD. In the System Admin hub, you can set the following permissions for this role:
Ability to view sessions
Ability to create and edit incident reports (only those created by this user)
Ability to view FERPA and HIPAA information on Residence Life hub, when available
Ability to create and edit maintenance requests
Ability to manage check-in and check-out process
This default role includes limited access to features commonly used by a RA. In the System Admin hub, you can set the following permissions for this role:
Ability to view sessions
Ability to manage staff rosters, assignment zones, and housing processes
Ability to create and edit incident reports (only those created by this user)
Ability to view FERPA and HIPAA information on Residence Life hub, when available
Ability to manage maintenance requests
In the System Admin hub, you can set the following permissions for this role:
Ability to manage health groups
Ability to manage health group rosters
Ability to view FERPA and HIPAA information, when available
This default role includes extensive permissions throughout Student Life hubs, and is designed to give a user the ability to set up Student Life.
Ability to manage user roles and permissions
Ability to manage staff rosters, assignment zones, and housing processes
Permission to view FERPA and HIPAA information, when available
Ability to manage health groups
Ability to manage maintenance requests
Best Practices
There are almost unlimited ways for setting up roles and permissions. Jenzabar recommends establishing a few roles with basic permissions to perform general operations and add more roles as the need for more granular control of information arises. This approach allows system administrators to easily manage large teams with varying needs.
For more information about roles and permissions, see the Add Users to Roles and Manage Role Permissions topic in System Administration.