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Advising - Access to All Students Permissions

The default Advising role is for your school's advisors who need access to advising information for all students on campus. This may include high-level administrators such as the President or Dean of Students.

Students

Permission	Users with this permission can. . .
Can view advising summary	View the advising summary page on the Academic Advising hub.
Can view advisee roster	View their advisee roster by role (Primary Advisor, etc.) on the Academic Advising hub.
Can view student summary	View an overview of student information related to retention, enrollment, career hours, academic standing, degree, and registration requirements in one place (Student’s summary page). Access to contact information is also available. Note If your school is not licensed to use Jenzabar Retention, retention information does not appear.
Can view financial aid status	View students' current Satisfactory Academic Progress (SAP) status maintained in J1 Desktop, which ensures students in their classes are completing the required coursework at regulated standards to meet federal aid requirements.
Can view retention score	View students’ current Jenzabar Retention status to ensure students identified as “at risk” get needed additional attention. Users will only have access to the information they currently have privilege to access in RMS.
Can clear to register	clear students to register for courses. If your school does not require registration clearance, permission is not needed. Note Users can have permission to this feature, but it only applies to those students requiring clearance based on the web registration group configuration on the J1 Desktop Year Term Subterm window, Control tabs.
Can perform registration approval	Approve students’ course loads to complete the registration process. If your school does not require advisees to get registration approval, permission is not needed. Note Users can have permission to this feature, but it only applies to those advisees requiring approval based on the web registration group configuration on the J1 Desktop Year Term Subterm window, Control tabs.
Can view graduation status	Review those students that have applied to graduate and where they are within the process, which ensures students are completing the steps needed by your school to graduate. Graduation stages vary according to school and are set up and maintained in J1 Desktop. If your school does not track the IPEDS graduation information, permission is not needed.
Can view holds	View any students with issues related to their student records (e.g., fines, unpaid tuition, etc.) and access any available resolution information. Holds vary according to your institution’s hold setup, but registration and academic planning can be impacted. Note Users will only have access to the holds information they currently have access to in J1 Desktop.
Can view academic plan	View academic plan information for the students including major/ minor/ certification requirements and progress towards these requirements. View notifications if there are requirements that have not yet been assigned to the student's plan and access a view-only version of the student's academic plan. Faculty members in this role cannot modify the plan. Export the plan to PDF for distribution.
Can edit academic plans and approve student edits	View detailed academic plan information. All features available with Can view academic plans permission are also available with this permission. Access academic plan information for the advisees including major/ minor/ certification requirements and progress towards these requirements. Export the plan to PDF for distribution. Receive notifications if there are requirements that have not yet been assigned to the student's plan. Add or remove terms to the student's plan as needed to meet program requirements. Assign and remove program requirements to the student's plan as needed. Review, approve, and deny student changes to academic plans.
Can view graduate test scores	Review a student's reported undergraduate test scores such as LSATs and information about the score including when the test was taken and if the score is official or self-reported. Assist with determining if students meet prerequisite or admission requirements, aptitude standards, and course level for admission and/or placement.
Can view undergraduate test scores	Review a student's reported undergraduate test scores such as SATs and information about the score including when the test was taken and if the score is official or self-reported. Assist with determining if students meet prerequisite or admission requirements, aptitude standards, and course level for admission and/or placement.
Can view other test scores	Review a student's reported test scores including when the test was taken and if the score is official or self-reported. Assist with determining if students meet prerequisite or admission requirements, aptitude standards, and course level for admission and/or placement.
Can view advisee's to-do list	View the to-do list on the advisee spotlight page. This list identifies tasks that need to be completed for an advisee, such as reviewing their academic plan, or approving them to register.
Can view success team	See any and all advisors, coaches, faculty members, and location managers assigned to or associated with a student. The success team helps ensure the student stays on track.
Can contact success team	Contact members of the student's success team.
Can view goals	View student goals on the student's advisee spotlight page.
Can create and edit goals	Create, edit, and delete student goals. Completed goals may not be deleted.
Can view Career Coach	Can view student's Career Coach results with the Lightcast Integration license.
Can view programs	Review a list of the programs offered at your school and use filter/search features to see them by year, status, and degree. They can also review draft and published program information including how many students are enrolled and CIP code. Determine if a program is planned, ready for planning, for doesn’t require planning.
Can view student section list	View all students' section list page, available from the student summary page. . The student's section list can appear on the following pages, which are both accessed from the student's Summary page. Student Section List Transfer Entry
Can create/edit meetings	Create new meetings from the calendars they can access in J1 Web. They can also change the location, day, and/or time for meetings they create.
Can view transfer sections	View a student's sections transferred from another institution. Accessed on the student's Transfer Entry page from their Summary page.

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