Repeat Limits Settings
Use these settings to limit the number of times students can repeat courses and to select what happens when they exceed the limit.
Limit the number of repeats for a course: Select the checkbox to limit the number of times a student can repeat a course. Leave it unselected to allow unlimited repeats. When the checkbox is unselected, all the other fields are unavailable.
Repeat limit: Enter a number from 1 to 99. Your state or other governing organization may have limits or guidelines.
How should the limit be enforced? Select an option from the drop-down
Warning: The system allows the registration, but with a warning that it exceeds the repeat limit.
Stop: The system blocks the registration.
Year / Terms to Include in Count: Determine whether to include all year/terms in the repeat count or to limit the count to the year/terms starting with the selected one.
All year / terms
The selected year / term and all following
Year / Term: Select the first year/term to include in the repeat count.
Options When the Limit Is Exceeded: Determine whether exceeding the limit affects the State Funded field and/or the Reason Not Funded field.
Update the State Funded field on the Manage Student Section Record page: When this checkbox is selected, and the student exceeds the limit, the State Funded field on the Manage Student Section Record page is set to No.
Tip
Select this checkbox if you want the system to reflect that when a student exceeds the repeat count for a course, that course is not state funded.
Update the Reason Not Funded field as follows: Select an option from the drop-down. The options come from the Not-State-Funded Reason Definitions page. When a student exceeds the limit, this field is updated on the Manage Student Section Record page.
Data is stored in the Configuration Table table (configuration_tabl).
Field | Database Location |
|---|---|
Limit the number of repeats for a course | configuration_tabl where char_cde = 'USE_RPT_LIMIT' |
Repeat limit | configuration_tabl where char_cde = 'RPT_TIMES'' |
How should the limit be enforced? [radio button group] | configuration_tabl where char_cde = 'RPT_WARN_STOP' |
Warning | Value: W |
Stop | Value: S |
Year / Terms to Include in Count [radio button group] | Settings where InternalName = 'CBEIncludePreviousTerm' |
All year / terms | Value: A |
The selected year / term and all following | Value: B |
Year / Term | Data comes from configuration_tabl where char_cde = 'RPT_YR_BEGIN' and also from char_cde = 'RPT_TRM_BEGIN' Options come from year_term_table ordered by year_def.yr_sort_order then by year_def.yr_cde then by term_def.trm_sort_order then by term_def.trm_cde. |
In Desktop, registration repeat limits are on the Registration Configuration window, Configuration Table tab.
The permission needed to view and edit these settings is "Can manage registration limits settings". It's available in the Registration Settings section of the Registration Module Manager role or roles copied from it.
On the Registration Administration hub, click Hub options.
Select Settings and then Registration limits. The Registration Limits settings page opens.
In the Repeat Limits section, click the Edit this section button.
In Limit the number of repeats for a course, select the checkbox (unless you want students to be allowed unlimited repeats).
In Repeat limit, enter a number from 1 to 99. Your state or other governing body may have limits or guidance.
Under How should the limit be enforced?, select either Warning or Stop. A warning allows registration above the repeat limit. With a stop, the system prohibits a repeat registration above the limit.
Under Year/Terms to Include in Count, you can include All year/terms or reduce the time range to only more recent years. If you want to reduce the time range, select The selected year/term and all following. Then select a starting Year / Term.
Under Options When the Limit Is Exceeded, you can select the checkbox and/or drop-down options or neither.
Update the State Funded field on the Manage Student Section Record page: If you select this checkbox, then when the student exceeds the limit, the State Funded field on the Manage Student Section Record page is set to No.
Update the Reason Not Funded field as follows: Select an option from the drop-down. When a student exceeds the limit, this field is updated on the Manage Student Section Record page.
To abandon your changes, click the Cancel button. Otherwise, click the Save this section button.