Calculate Balances
Important
Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.
Use this window to view and download transactions and account balances. You can search General Ledger transactions by selecting GL account components and current day or fisical period dates.
Once you enter the search criteria and click Get balances to begin the process, the transactions matching the criteria you selected will appear in the Transaction Sheet section with balance summaries and transaction details.
Tip
Use the GL Account Component options to limit the number of transactions that will appear. If you do not select any components the Transaction Sheet will take a long time.
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In order to access the Calculate Balances page, you'll need to have the Can calculate balances permission from the General Ledger Accounting GL Transaction Access role.
Desktop Window
In J1 Desktop, the Calculate Balances page covers the features in the Lookup GL Transactions or GL Inquiry windows.
From the Calculate Balances page, use the component fields to select transactions needed for balance calculation.
Fund
Department
Object
Sub-Object
Tip
If no account components are specified, it may take longer to retrieve balances.
Choose a date. You can pick from As of Today or choose a range for the Fiscal Period.
Click Get Balances to run the recalculation process.
Results will appear in the Transaction Sheet.
Tip
The spreadsheet will not display transactions associated with a project code.
The recalculation process is complete. You can use the spreadsheet options to download, change column views, display GL transactions, display encumbrance transactions, and search for specific transactions.
Select the checkboxes next to the rows you want to export.
From the Options drop-down, select Download to Excel. The Download to Excel pop-up opens.
Select options for the Excel format and data columns.
Click Download. Your .xlsx or .zip file is saved in the file location that you have set in your browser settings.
Yes. The maximum number of transactions for any calculation of balances is 30,000.
We added a Suspended Activity bucket to show the suspended amounts to the Calculate Balances page, but it’s not included in the current balance amount.
Suspended transactions/activity is not included in the Trial Balance.