Create Event: Registration and Fee Details
Use this page to define how invitees will be required to register and when, enter the event's expected attendance, fee, and estimated expense-related information, and provide a link to the event registration form.
Note
When creating multi-part events, you can choose to define registration requirements at the main event level or at each sub-event level. For example, the Recruitment main event may not require registration, but the Welcome Breakfast and Campus Tour sub-events may require registration.
For recurring events, External Registration and Registration not required are the only registration options available.
Note
The fields available on this page will vary according to the registration requirements. For example, registration date options only appear when your event has pre-event registration requirements.
Select the appropriate registration requirement from the Registration Requirements drop-down.
Enter Registration Start and End Dates to define when invitees can register to attend the event.
Note
These fields are only available when you select pre-event registration options.
Enter the URL to your event registration form in the Registration Form Link field.
Tip
To see the event registration form how invitees will see it, click the View form link. A new browser tab opens with the invitation as it will appear to invitees.
You can create registration forms with FormFlow - Forms (available under Form | Settings) and link them to an event. You can also use a third party tool (e.g., Evite or Punchbowl) to create a registration form, but you will not be able to track participant registration or fees in J1 Web.
Enter the number of anticipated participants in the Projected Attendance field.
Tip
This number can include invitees, event supporters, and event support staff.
Enter the highest number of allowed attendees in the Maximum Attendance field.
Enter the minimum number of participants needed to hold the event in the Minimum Attendance to Hold the Event.
If there is a fee participants must pay to attend the event, enter it in the Fee Per Person field.
Tip
If you are tracking event registration using J1 Web, you can enter the amount paid when the participant registers. If you used FormFlow - Forms to create your event registration form, registration and payment information can be integrated. See the FormFlow online help for more information.
Use the Calculate button to show the anticipated fee revenue in the Fee Revenue Expected field.
If your school anticipates additional revenue from concession sales, additional attendees, donations, etc., enter the expected amount in the Additional Revenue Expected field.
In the Expenses Expected field, enter an estimated amount for expenses related to the event (e.g. catering, supply rentals, cleaning fees, marketing, etc.).
Click Save & continue.
Yes, you can link to another website within the Event's Promotional Information. Links can be added when creating or updating an event.
Tip
If you are using FormFlow - Forms feature, you can add the registration form link to the event's promotional information.