Online Overtime

If you have never changed this setting, Online Overtime is set Off. To change the setting, select the radio button next to Manual or Automatic. Once Online Overtime is turned on, you cannot disable it. If your school does not allow or want employees to enter overtime on their online timecards, do NOT turn on this feature.

It is important to make sure you know the results of changing this setting. Anytime you make a change, a message reminds you how the change will affect your system.

If you change this setting on the first day of a pay period, the change is made immediately; otherwise, any changes made to this setting take effect at the start of the next pay period. If this setting were allowed to change in the middle of a pay period, employees could lose any entered time and not be paid for their overtime. For this reason, the system has been programmed to make changes only at the start of a new pay period. Once Online Overtime is turned on, you cannot disable it. If your school does not allow or want employees to enter overtime on their online timecards, do NOT turn on this feature.

If your school does not allow employees to work overtime, or if you prefer overtime to be submitted by paper or forms, you would not want any overtime to be entered or logged using timecards.

With the automatic setting, overtime automatically calculates as employees enter their normal work hours and when their normal work hours exceed the set workweek maximum hours. For example,  if your workweek is defined as 40 hours Sunday-Saturday and your employee enters 42 regular worked hours (in a single workweek), 2 hours are automatically calculated as overtime. With the manual setting, employees must enter their own overtime from their Timecard Block or Timecard Entry page. With manual entry, employees may forget to log overtime or log too much overtime. In these cases it becomes the supervisor's responsibility to check the entered time before approving the timecard.

If the automatic option is not available, the orange caution icon indicates that you have not set up the Workweeks setting. You must create an active workweek to use automatic overtime.

For automatic overtime, you must use the Hourly or Daily timecard formats because these are the only formats that tie directly to a single day and workweek, which is needed for overtime calculations. In the Period Summary timecard format, you cannot tie hours entered to a specific day to determine if any of the hours were overtime for that workweek.

Because salary positions do not have an hourly rate and show only the annual salary amount, the regular hourly rate for a salary position displays as $0/hour, which would result in $0 overtime. For this reason, the automatic option does not apply to any salaried positions.

Automatic Overtime can be used for employees that meet certain criteria. Their positions must be an Hourly/Workstudy type and they must be using an hourly or daily format timecard.  Additionally, the threshold for overtime hours only includes the “worked” time type.  If your school includes any benefit time to count toward the overtime limit, wait for future enhancements that will support greater automatic overtime flexibility.

Overtime is calculated using the employees' highest paid position.