Involvement Type Definitions

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

The Involvement Type refers to the person who is involved in an incident in some way. This could be the person reporting the incident, security personnel who respond to the incident, or a witness. There may be other roles as well, which you can define on this page.

Permissions

To define and edit Involvement Type definitions, you must be in a Student Life Module Manager or Student Conduct Administrator role (or a role copied from one of them) with the "Can manage involvement type definitions" permission enabled.

Example

Desktop Location

You can also manage involvement type definitions in Desktop on the Involvement Types window (found under Settings - Student Life). Definitions edited in J1 Web are changed in Desktop and vice versa.

How To

View Involvement Type Definitions

On the Student Conduct Administration Hub page, click Hub options and select Manage definitions > Involvement Type Definitions.

To narrow the list, enter characters, words, or phrases in the Quick Filters field and select Add '[your search term]' when it appears. The list now displays only the definitions with a code, description, or status that contains the word or phrase you entered in the filter. You can enter more than one filter term.
To sort the list by a particular column, click the column heading.

Tip

You can also use the page search in the upper right corner of J1 Web. Just start typing the name of the definition page you want, and select it in the results.

Create Involvement Type Definitions

Click the Create definitions button. The Create Involvement Type Definitions pop-up opens.
Required fields are indicated by a red asterisk.
Enter a unique Code. This required 2-character code identifies the Involvement Type. Once saved, this code cannot be changed.
Examples of codes you might create:
- PR: Person Reporting
- SP: Security Personnel Involved
- VM: Victim
- WT: Witness
Enter a brief Description of the involvement type. Be sure to use something that will be easily understood by those entering an incident. The description is displayed when users select an Involvement Type from a drop-down menu; it also appears on relevant reports.
This field can contain a maximum of 45 characters.
Select Yes or No from the Active drop-down. Codes set as not active will not appear as options in drop-down menus when users enter incident reports.
Select Yes or No from the Show in Campus Portal drop-down to indicate if you want this code to be displayed in relevant features in Campus Portal.
Click Save and create another to save the new definition and clear the fields so you can create another definition. Click Create and close to close the window and return to the Involvement Type Definitions page.

Edit Involvement Type Definitions

Click the Edit icon for the definition you need to edit. The Edit Involvement Type Definition pop-up opens.
Edit the available fields as needed. All fields can be edited except the code.
Click Update to save the changes.

Delete Involvement Type Definitions

Select the checkbox next to each definition you want to delete.
Select Delete from the Options drop-down. The Delete Definitions? pop-up opens.
The Delete Definitions? pop-up lists the selected definitions in two categories:
- Ready to Delete: Definitions that can be deleted.
- Unable to Delete: Definitions that can't be deleted, either because they're in use or are protected by the system.
If you decide not to delete one or more of the definitions listed under Ready to Delete, click the Remove icon to remove them from the list.
When you're sure you want to delete all the rows listed under Ready to Delete, click Yes, delete.

Download to Excel

Select the checkboxes next to the rows you want to export.
From the Options drop-down, select Download to Excel. The Download to Excel pop-up opens.
Select options for the Excel format and data columns.
sidebar. Download to Excel Options
Workbook Creation Options: This option lets you choose how you want the data to be organized when it's exported. If you are exporting a large number of rows, you may want to separate the data into different worksheets or even workbooks. Once you select this option, the Separate (Sheets or Workbooks) By drop-down becomes available so you can choose the groupings for each worksheet or workbook.
Separate (Sheets or Workbooks) By: This field becomes available when you choose to organize your export into multiple worksheets or workbooks. In general, you'll have the option to separate the data based on the columns. You will only see options for the visible columns.
Notice
For example, if you are exporting a set of definitions, you might choose to organize the data into two workbooks: one for active definitions, and one for inactive definitions. Do this by selecting the "Active" column in this drop-down. All of your rows designated as active will be in one workbook, and the inactive ones in a separate workbook.
Workbook Format: This section lets you set some Excel display options for your data. For more information about each of these features, consult Microsoft Excel help.
Autofit columns: Fits column width to the data so that fields are not truncated.
Turn on filtering: Turns on the AutoFilter feature, which allows you to show only rows that meet your selected criteria.
Freeze Top Row: Your worksheet displays the column title in the first row by default. Selecting this option keeps the top row at the top so that as you scroll down through your data, the column headings remain displayed.
Show totals for numeric columns: This option will include the sum of a column of numbers at the bottom of that column.
Columns to Include: These options are specific to the page you are viewing, so they will vary. You will only see options for columns that you can see on the page. All of the columns are selected by default, but you can deselect any of the columns you don't want to include.
Click Download. Your .xlsx or .zip file is saved in the file location that you have set in your browser settings.