Manage Multi-Part Event
Use this page to review and manage a main event's sub-events. You can view general event information and any available notes to track where the sub-events are in the approval process. You can search for sub-events and filter them by status as well as link to event pages, event locations, and requester information.
If applicable, coordinators and approvers can quickly move sub-events through the approval and scheduling process using available approval options.
Notice
A coordinator can submit all sub-events for approval in one location as opposed to accessing each sub-event page and submitting it individually. An approver can quickly review and approve all the sub-events from one location.
Event Coordinators
Depending on where the event is in the approval process, the Approvals column lets coordinators submit event proposals for approval and schedule them after they've been approved. Submitted events can also be withdrawn, but these options are only available after the proposed main event has been approved.
Event Approvers
Depending on where the event is in the approval process, the Approvals column lets approvers review the proposed sub-events and approve or deny them as appropriate.
Tip
Use the Filter these sub-events field, the Show Only checkboxes, or the column heading sort buttons to filter and find events.
Go to the draft sub-event you want to submit for approval.
Click Scheduling options and select Submit proposed event for approval. The approver is assigned an approval task and notified there is an event ready for approval.
Find the sub-event you want to withdraw from the approval process.
Click Scheduling options and select Withdraw proposed event request.
Find the approved sub-event you want to schedule.
Click Scheduling options and select Schedule this event from the drop-down. The sub-event is scheduled and options for managing participants are enabled.
Find the sub-event you want to review.
Click Review proposed event.
Review the sub-event details and click on any link for more information.
Enter any notes or important information related to the event in the Comments to Requester field.
Click either the Approve or Deny button.
Approved - the event approval task window closes and the sub-event is approved and ready to be scheduled by the coordinator.
Denied - The event approval task window closes and the sub-event is denied. The requester can make adjustments and resubmit for approval, if appropriate.