Create Payment
Important
Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.
The Create Payment process lets you select and flag vendor invoices for check or e-payment, then print checks and/or generate the e-payment files. It's a 4-step process that can be started, saved, and returned to as needed.
Warning
The Create Payment process must be run to completion in one application or the other. In other words, payments started in J1 Web cannot be completed in Desktop (and vice versa). This also applies to the Unlock process. If the payment process was started in J1 Web, the Unlock process must also be done in J1 Web. Similarly, payments started in Desktop must be unlocked in Desktop.
Creating Payments in Desktop is accomplished with the following windows:
Checks/Electronic Payments to be Issued Report
Select Invoices for Payment
Print Registers, Checks and Electronic Payments
To complete the payment process, you need to be in a Procurement - Accounts Payable role with the "Can create payments and generate reports" permission. Additionally, your Procurement - Accounts Payable role must be associated with a data mask that can see the full bank account number. For additional information about permissions to create payments, see Roles and Permissions for Creating Payments.
Note
Data display access is managed in the User Management hub on the Data Display Access page. For additional details about data masks, see Data Display.
During the create payment process, the following reports are generated automatically and downloaded as a zip file. In parts of the process, you can select the report layout. This functionality is similar to the way you could select a report layout in Desktop or click the Customize button to make changes to meet your school's needs.
Certain reports were modified to work with J1 Web, and as a result, the customizations made to the Desktop version of the report will not work in J1 Web. To use customized versions of those reports in J1 Web, you'll need to make updates to the J1 Web report.
For more information about customizing J1 Web reports, see Working with Reports in J1 Web.
Note
Reports are only generated when there are payments of that type included in the payment run. For example, if there are no e-payments to process, the Electronic Payments to be Issued, E-Payment Register, and Electronic Payment reports aren't generated.
The Jenzabar-provided report layout is the default, and customized versions can be selected from the report layout drop-downs when they are available.
Report Name | Generated During | Recustomize with J1 Web Report? |
|---|---|---|
Checks to be Issued (r_checks_to_be_issued_report) | Step 2 | Yes |
Electronic Payments to be Issued (r_elec_pmts_to_be_issued_report) | Step 2 | Yes |
Check Register (d_print_check_register_checks) | Step 3 | Yes |
E-Payment Register (d_print_epay_register_epays) | Step 3 | No |
Overflow Check Register | Step 3 | No |
Overflow E-Payment Register | Step 3 | No |
Check Report (r_print_checks) | Step 3 | Yes |
Electronic Report (r_print_epays) | Step 3 | No |
Electronic Payment Transfer File | Step 3 | n/a |
Disbursements Batch Report (r_edit) | Step 4 | n/a |