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AR Subsidiary Definition Details

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

From the AR Subsidiary Definition Details page, you can review and update information that determines how AR subsidiary transactions are processed in J1. The subsidiary codes are defined in the General Ledger module. Subsidiary codes that are not designated as AP subsidiaries are listed on the AR Subsidiary Definition Details page.

Desktop Location

You can also update AR subsidiary details from the Desktop Subsidiary Definition For A/R window.

Permission Required

To access and work on this page, you need to be in a Receivables Administration role with the "Can manage AR Subsidiary definitions" permission.

Note

Subsidiary codes cannot be created from this page. You can only make updates to existing AR subsidiary codes.

Database Location

Updates made on this page are saved to the SUBSID_DEF table unless otherwise noted below.

J1 Web Column Name

J1 Database Column Name

Code (read-only)

SUBSID_CDE

Description (read-only)

SUBSID_DESC

Comments

GOID

Finance Charge Account Number

FINANCE_CHG_GL_MASTER_APPID

Finance Charge Account Description (read-only)

OVRID_DESC (in the GL_MASTER table)

Receipting Priority

RECEIPTING_PTY (in the SUBSID_DEF_EXT table)

Financial Aid Priority

FINANCIAL_AID_PRT (in the SUBSID_DEF_EXT table)

Default Receipt Code

AR_CDE

Default Receipt Description (read-only)

RECEIPT_DESC ( in the AR_CODE table)

Default AR SBS Type

SUBSID_TYPE_CDE

Default AR SBS Type Description (read-only)

SUBSID_TYPE_DESC (in the SUBSID_TYPE table)

Web Payment Receipt Code

CC_AR_CDE

Web Payment Receipt Description (read-only)

RECEIPT_DESC (in the AR_CODE table)

Open Items or Balance Forward

Note

This column only displays for schools licensed and configured for Open Items.

OPN_ITM_OR_BAL_FWD

  • Balance Forward = 'B' (default)

  • Open Items = 'O'

Include in Receipt Entry Balance

INCLUDE_IN_RC_BALANCE

  • Yes = 'Y'

  • No = 'N' (default)

Allocate Financial Aid to Eligible Charges

Note

The column only displays for schools licensed with either PowerFAIDS Desktop or Open Items and configured to allocate financial aid.

ALLOCATE_AID

  • Yes = 'Y'

  • No = 'N' (default)

Column Descriptions

Certain columns on this page can be edited, and others are read-only.

Column Name

Description

Code

The code that describes the AR subsidiary control account. Read-only.

Description

The description of the selected subsidiary code. Read-only.

Comments

Use this field to review or add comments and attachments related to the subsidiary code.

Finance Charge Account Number

The GL account to which income from finance charges are recorded. All GL accounts in the system are available for selection.

Finance Charge Account Description

The description of the selected finance charge account. Read-only.

Receipting Priority

Determines the order in which the subsidiary account will be credited when receipts are entered into the system.

Financial Aid Priority

Determines the order in which financial aid is distributed among subsidiaries.

Default Receipt Code

The code automatically assigned to receipts entered against the subsidiary. All receipt codes in the system are available for selection.

Default Receipt Description

The description of the selected receipt code. Read-only.

Default AR SBS Type

The subsidiary group to which transactions against the subsidiary are automatically assigned to. For example, your school could have subsidiary types set up for current students, faculty, or organizations.

Default AR SBS Type Description

The description for the selected AR subsidiary type. Read-only.

Web Payment Receipt Code

The receipt code automatically assigned to payments made from the Campus Portal. All receipt codes in the system are available for selection.

Web Payment Receipt Description

The description for the selected receipt code.

Open Items or Balance Forward

Note

This column only displays for schools licensed and configured for Open Items.

Determines how charges and payments are applied to this subsidiary.

Include in Receipt Entry Balance

When set to Yes, the subsidiary amount is included in the student's posted balance.

Allocate Financial Aid to Eligible Charges

Note

The column only displays for schools licensed with either PowerFAIDS Desktop or Open Items and configured to allocate financial aid.

When set to Yes, any financial aid amount associated with the subsidiary is disbursed to the appropriate charges.

How To

View and Update AR Subsidiary Definition Details

  1. From the Finance Receivables Administration Hub options, select AR subsidiary definition details. The AR Subsidiary Definition Details page opens.

  2. In the details spreadsheet, scroll to view and make updates to editable columns. Use the Undo and Redo options in the toolbar as needed.

    Tip

    You can use the Search field above the spreadsheet to quickly locate information about specific subsidiaries.

  3. To add a comment:

    1. Click the icon in the Comments column. The Subsidiary Code comment pop-up opens.

    2. Click New comment.

    3. Enter comment text.

    4. Click Attach to include attachments with the comment.

    5. Click Add.

  4. After making your changes, click Save in the spreadsheet toolbar.

FAQ

Why can't I add a new AR subsidiary code?

AR subsidiary codes are defined in the General Ledger module and cannot be created in the Receivables Management hub.