Set Up Leave Requests
Important
Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.
Ensure the following J1 Desktop configurations are in place so employees can request leave.
HR Employee Master (via Payroll or Personnel) window, Positions tab, for each employee:
Ensure that ONE active position has the Leave/Holiday Eligible Position checkbox selected. This checkbox controls which supervisor receives tasks, leave requests, and calendar updates.
Tip
Because you need to make sure that every employee has only ONE eligible position, it may be easier to use the optional Populate Leave-Holiday Eligible Positions Script.
The Populate Leave-Holiday Eligible Positions Script is an optional process that will automatically populate the IND_POS_HIST.LEAVE_HOLIDAY_ELIGIBLE column so that you do not have to manually update the eligibility checkbox for every employee one at a time.
The script follows the logic below:
Find all positions with Show on Web = 'Y' where the start date is less than or equal to today or NULL and the end date is greater than or equal to today or NULL and the status is not Inactive.
Look through list for a Primary Active position for an employee - if there is only one position with that status for an employee, mark it as Leave/Holiday eligible.
If results have more than one PA or no PA, look for oldest (earliest start date) position and mark as Leave/Holiday eligible.
If the non-inactive positions don't have start dates, use the lowest sequence number and mark as Leave/Holiday eligible.