Campus Portal Security: Users
The Campus Portal Security: Users page lets you lets you view a list of Campus Portal users, update their portal user name, and manage their Campus Portal role associations. You can also add new users to the Campus Portal (JICS).
Note
The JICS users and roles are maintained in J1 Web and Desktop are sent to JICS using the Data Import Service (DIS).
To access this page, users must belong to the Campus Portal role with the Can manage campus portal security permission enabled.
This page is similar to the Role Definition and Maintain Web Access Code windows in the Desktop. Previous versions of the Desktop included options for managing Campus Portal passwords; however, passwords are now entirely managed in the portal.
Campus Portal user information is managed in the TW_WEB_SECURITY table.
There are several ways to find a Campus Portal user:
Click on the column headings to sort users.
Use filter options. If the filter options aren’t appearing, click the No filters applied link. You can filter users in several ways:
Searching by a specific name or ID
Selecting portal roles
Anyone in the NAME_MASTER table can be added to the Campus Portal, regardless of whether they are J1 Web users.
Note
Campus Portal passwords are managed in JICS. Once a user is added to JICS, they'll receive an email with a link to update their password.* After they set up their password, they'll be able to log in to the portal.
*For users to receive an email with a password update link, their assigned Campus Portal roles must be set up in the JICS New Account Messaging feature. For more information, see the link below.
Access the Campus Portal Security page.
From the Campus Portal drop-down, select Users.
Click the Create campus portal user button. The Create Campus Portal User window appears.
In the Name / ID field, starting entering and select the person being added.
Note
The user must already exist in the NAME_MASTER table.
In the JICS User Name field, enter a username that the individual can use to log in to the portal.
Note
Depending on your Campus Portal configurations, the user may be able to update their name from the one entered here to a preferred name from the Campus Portal (My profile & settings option). Name changes will be reflected on this page.
To create another definition, click the Save and create another button and repeat steps 4 and 5. If you're finished creating definitions, click the Create and close button.
Note
Campus Portal user information is created in the TW_WEB_SECURITY table, Name/ID information is stored in the ID_NUM field and JICS User Name information is stored in the WEB_LOGIN field.
Note
Changing a Campus Portal username in J1 Web impacts the user's portal login information. Notify the user their username has been changed to ensure there's no disruption to their portal access.
Access the Campus Portal Security page.
From the Campus Portal drop-down, select Users.
Click the Edit icon for the user you want to update. The Edit pop-up window appears.
Make the needed change to the user's JICS User Name.
Click the Update button.
Access the Campus Portal Security page.
From the Campus Portal drop-down, select Users.
Find the user you want to add to roles.
Click the + icon. Portal user information appears.
Click the Manage Associations link. The Manage Associations window appears.
In the Portal Role field, start typing the name of the role the user will be added to. Use Ctrl + click to select more than one role at a time.
Click the Update button.
Access the Campus Portal Security page.
From the Campus Portal drop-down, select Users.
Find the user you want to remove from roles.
Click the + icon. Portal user information appears.
Click the Manage Associations link. The Manage Associations window appears.
Find the roles you want to remove the user from and click the Remove icon next to them.
Click the Update button. The user is removed from the roles and loses access to related information and features.
Note
Deleting a Campus Portal user does not delete them from the system. It only removes them from the campus portal and suspends their access. This is not an immediate process. The user is deleted after the DIS sends the update.
Access the Campus Portal Security page.
From the Campus Portal drop-down, select Users.
Select the users you want to delete from JICS.
From the Options drop-down menu, select Delete. The delete pop-up window appears and lists the users that can and cannot be deleted.
Ready to Delete lists users that can be removed from the Campus Portal
Unable to Delete lists users that cannot be deleted because they are Jenzabar-provided base users
Click the Yes, delete button. The users are deleted from the portal and the TW_WEB_SECURITY table, and their portal access is revoked.
Select the checkboxes next to the rows you want to export.
From the Options drop-down, select Download to Excel. The Download to Excel pop-up opens.
Select options for the Excel format and data columns.
Click Download. Your .xlsx or .zip file is saved in the file location that you have set in your browser settings.
This page only shows Campus Portal roles. These are mostly Jenzabar-provided roles but can be ones your school has created.
Yes, users can be added to as many roles as needed.
They only lose access to the Campus Portal features the role let them access. If they belong to more than one role, they can still access the features the other roles grant access to as well as the base features your school has enabled such a calendar, events, and announcements.
They lose access after the Data Import Service runs.
No, deleting a portal user removes them from the Campus Portal and not J1 Web or Desktop.