Synchronize Advisee Information
Important
Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.
Use this page to sync advisee information from Registration to Advising. The information comes from the Degree History table, which is administered on the Student Information Details page, Program tab.
You don't need to use this process except on rare occasions, such as
when your school first goes live with J1, to replace any mockup advising data with actual student data, or
when one or more advisees have incorrect advising information, and you need to correct their records using the information in Registration.
You can select any or all of the options. (If you don't select any options, there's nothing to synchronize, so the Update button is disabled.)
Synchronize aims with degree history: Copies student program information to the Student Aims page
Synchronize GPA profiles with degree history: Copies student program information to the Student GPA Profiles page
Synchronize student plans with degree history: Copies student program information to the student's academic plan
The parallel feature in Desktop is the Synchronize Advisee Information window. It works a little bit differently. See the FAQ section below.
From the Advising Administration hub, click Hub options.
Select Advisees and Manage Advisees. The Manage Advisees page opens.
To narrow the list of advisees, you can use the Advisees Filters and/or the View Advisees by Data Set feature.
Select one or more advisees.
Click the Reporting and Processes drop-down, and select Synchronize Advisee Information. The Synchronize Advisee Information pop-up opens with the selected advisees displayed.
Select the checkboxes for any or all Options.
Click Update.
Because of the enhancements in J1 Web, not all of the settings from Desktop Advising are necessary. Here are Desktop settings for synchronizing that aren't needed in J1 Web:
Query: In J1 Web, you use data sets rather than queries to find and select groups of records. On the Manage Advisees page, you can select advisees by clicking View Advisees by Data Set.
Create Advisee Information: In J1 Web, advisee records are created automatically when students are created.
Advisor/Student Relationships: In J1 Web, all advisor information is stored in Advising and not in Registration, so there's no information about advisor/student relationships to sync here.