NSC Part-Time / Full-Time Definitions

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

Caution

Maintain this page only if your school does not use Rules Based Update to determine registration statuses for NSC.

If your school doesn't use Rules Based Update to manage National Student Clearinghouse (NSC) definitions for full-time and part-time statuses, use this page to manage them.

These definitions are different from your school's regular full-time and part-time definitions on the Part-Time / Full-Time Definitions page.

You create a definition for each division-term combination. For example, you could have a definition for Undergraduate Fall term, Undergraduate Spring term, Graduate Fall term, and Graduate Spring term.

Desktop Location

You can manage the definitions in Desktop, too, on the NSC Part-Time Full-Time Table window. Changes you make in Desktop apply to J1 Web, too, and vice versa.

Database Location

The definitions are stored on the NSC Part-Time Full-Time Definition table (nslc_part_full_def).

Where NSC Part-Time / Full-Time Definitions Are Used

The definitions are used to calculate individual students' NSC part-time / full-time status for NSC reports (if your school doesn't use Rules Based Update to manage statuses).

Fields

All fields are required.

Division: One of your school's divisions (such as Graduate or Undergraduate) as defined on the Division Definitions page. On the list page, this is combined with Term in the Division / Term Code column.
Term Code: One of your school's terms, such as 10 (Fall) or 20 (Spring), as defined on the Term Definitions page. On the list page, this is combined with Division in the Division / Term Code column.
Less-Than-Half-Time Upper Limit: The most hours a student can have in a term but still be considered less than half time. Must be nonnegative numbers, and may have up to 2 decimal places.
Half-Time Upper Limit: The most hours a student can have in a term and be considered half time. Must be nonnegative numbers, and may have up to 2 decimal places.
Three-Quarter-Time Upper Limit: The most hours a student can have in a term and be considered three-quarter time. Must be nonnegative numbers, and may have up to 2 decimal places.

Permissions

Permission to manage NSC part-time/full-time definitions is available in these roles:

Registrars
Registration Module Manager

The permission required is "Can manage NSC part-time/full-time definitions".

How To

View NSC Part-Time / Full-Time Definitions

From the Registration Administration hub, click Hub options.
Click Manage Definitions, and select NSC part-time / full-time definitions. The NSC Part-Time / Full-Time Definitions page opens.
To filter the definitions, enter a phrase in the Quick Filters field. To remove a filter, click its Remove icon .
To temporarily sort the definitions, click the heading of the column you want to sort on. Click once for ascending order and again for descending order. The definitions are sorted for this viewing of the page, but the next time you view or refresh the page, it will return to its default sorting.
If the Expand icon is there, click it to see hidden columns.

Create NSC Part-Time / Full-Time Definitions

All fields are required.

Click the Create definitions button. The Create NSC Part-Time / Full-Time Definitions pop-up appears.
In Division Code, select a division.
In Term Code, select a term.
Enter the upper limit of hours for each of the following fields. Use nonnegative numbers. You can have up to 2 decimal places.
1. Less-Than-Half-Time Upper Limit
2. Half-Time Upper Limit
3. Three-Quarter-Time Upper Limit
Click Create and close or Save and create another.

Edit an NSC Part-Time / Full-Time Definitions

Click the Edit icon on the row of a definition. The Edit NSC Part-Time / Full-Time Definition pop-up opens.
Only the following fields are editable. Enter a nonnegative number. You can have up to 2 decimal places.
1. Less-Than-Half-Time Upper Limit
2. Half-Time Upper Limit
3. Three-Quarter-Time Upper Limit
Click Update.

Delete NSC Part-Time / Full-Time Definitions

Select the checkbox next to each definition you want to delete.
Select Delete from the Options drop-down. The Delete Definitions? pop-up opens.
The Delete Definitions? pop-up lists the selected definitions in two categories:
- Ready to Delete: Definitions that can be deleted.
- Unable to Delete: Definitions that can't be deleted, either because they're in use or are protected by the system.
If you decide not to delete one or more of the definitions listed under Ready to Delete, click the Remove icon to remove them from the list.
When you're sure you want to delete all the rows listed under Ready to Delete, click Yes, delete.

Download NSC Part-Time / Full-Time Definitions

Download to Excel

Select the checkboxes next to the rows you want to export.
From the Options drop-down, select Download to Excel. The Download to Excel pop-up opens.
Select options for the Excel format and data columns.
sidebar. Download to Excel Options
Workbook Creation Options: This option lets you choose how you want the data to be organized when it's exported. If you are exporting a large number of rows, you may want to separate the data into different worksheets or even workbooks. Once you select this option, the Separate (Sheets or Workbooks) By drop-down becomes available so you can choose the groupings for each worksheet or workbook.
Separate (Sheets or Workbooks) By: This field becomes available when you choose to organize your export into multiple worksheets or workbooks. In general, you'll have the option to separate the data based on the columns. You will only see options for the visible columns.
Notice
For example, if you are exporting a set of definitions, you might choose to organize the data into two workbooks: one for active definitions, and one for inactive definitions. Do this by selecting the "Active" column in this drop-down. All of your rows designated as active will be in one workbook, and the inactive ones in a separate workbook.
Workbook Format: This section lets you set some Excel display options for your data. For more information about each of these features, consult Microsoft Excel help.
Autofit columns: Fits column width to the data so that fields are not truncated.
Turn on filtering: Turns on the AutoFilter feature, which allows you to show only rows that meet your selected criteria.
Freeze Top Row: Your worksheet displays the column title in the first row by default. Selecting this option keeps the top row at the top so that as you scroll down through your data, the column headings remain displayed.
Show totals for numeric columns: This option will include the sum of a column of numbers at the bottom of that column.
Columns to Include: These options are specific to the page you are viewing, so they will vary. You will only see options for columns that you can see on the page. All of the columns are selected by default, but you can deselect any of the columns you don't want to include.
Click Download. Your .xlsx or .zip file is saved in the file location that you have set in your browser settings.

FAQ

Why can't I delete certain definitions?

If a definition is already in use, then some information or process depends on it, so it can't be deleted.