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Open Item Options

Warning

J1 Web does not currently support the Open Items configuration. Although these settings can be managed in J1 Web, Open Items functionality is not available in J1 Web. It is scheduled for a future release.

For schools licensed and configured for Open Items, these options determine how debits and credits are applied for transactions.

Database Location

Selections for Open Items options are stored in the BU_CONFIG table in the following columns.

Checkbox Option

Database Column

Reallocate Credits

REALLOC_CREDITS

Allocate Financial Aid

ALLOC_FINAID

Allow AR credit invoices to be created on debit balances

ALLOW_DEBIT_AR_INV

How to Update Open Item Options

  1. From the Finance Receivables Administration Hub options, select AR configuration. The AR Configuration Settings page opens.

  2. Click the Edit button and then click the Open Item Options link at the top of the page to navigate to that section.

  3. Select from the following checkboxes.

    • Reallocate Credits: Select this option to automatically apply credits to any debit Open Items when batches are created. Credits are applied based on charge priority.

      Note

      This process is not applied to Financial Aid batches (batches with either the FA or @F source code).

    • Allocate Financial Aid. Select this option to automatically apply financial aid to existing charges during the Financial Aid Disbursements and Adjustments process. Financial Aid is distributed in the following order:

      1. ID Number

      2. Debit Financial Aid

      3. Credit Financial Aid

      4. Fund Priority

      5. Financial Aid Priority

      6. POE ID

      Note

      Financial Aid priorities may differ from normal payments, so each Financial Aid fund associated with an Open Items subsidiary must include a charge fee priority list so the process doesn't exclude charges that would otherwise be distributed.

    • Allow AR credit invoices to be created on debit balances. Select this option to generate invoices in Accounts Payable for students with a positive (debit) subsidiary balance. (Accounts Receivable processes usually require a negative [credit] balance to create invoices in Accounts Payable.)

  4. Click Save changes.

FAQ

Where can I learn more about the Open Items configuration?

See the Open Items section of the AR Configuration Settings topic for information about working with Open Items.