Case Summary: Violations and Sanctions Tab

Click the Create violation button. A new row is added to the top of the spreadsheet.

Select a Violation Type from the drop-down. This column is required.

Select the Involvement Type from the drop-down. This column is required.

Skip the Sanctions column for now. Sanctions are associated with the violation after the violation is saved. The column is empty until you save the new violation; after that, the Associations button becomes available.

Select the Involved Party Response from the drop-down, if applicable. This column is optional.

Select the Decision from the drop-down, if applicable. This column is optional.

Enter a brief, optional Comment. The column can contain a maximum of 100 characters.

The columns related to the Campus Crime Report (CCR) only apply if the violation category is flagged as Report on CCR. If this is the case, complete the columns as follows:

1. Select an option from the CCR - Report Section drop-down as follows:

   • If the violation category is Drug abuse violations, Liquor law violations, or Weapons: carrying, possessing, etc., select Arrests or Disciplinary Action.

   • If the violation category is Destruction / damage / vandalism of property, Intimidation, Larceny, or Simple assault, select Hate Crimes.

   • If the violation category is Dating violence, Domestic violence, or Stalking, select Violence Against Women.

   • For all other violation categories except Negligent manslaughter, select Criminal offense. For Negligent manslaughter, select Hate Crimes.

2. Select the checkbox under CCR - Occurred in Student Housing if the incident occurred in student housing. This column is only enabled if you selected a value in the CCR - Report Section field. It is not required.

3. Select a category (for example, On campus or Public property) from the CCR - Report Section Category drop-down. This column is required.

   Note

   If you selected the CCR - Occurred in Student Housing checkbox, this column defaults to On-campus Student Housing Facilities and cannot be edited.

4. If the next column displays an information icon, click the icon to see an informational alert about the violation. An information icon is displayed in the following situations:

   • If the CCR - Report Section is Hate Crime and the violation category is AGA (Aggravated assault); ARS (Arson); BUR (Burglary); FSO (Sex offenses - Forcible); MNM (Murder/Non-negligent manslaughter); MNN (Negligent manslaughter); MVT (Motor vehicle theft); NSO (Sex offenses - Non-forcible); or ROB (Robbery).

   • If the CCR - Occurred in Student Housing checkbox is selected.

5. The CCR - Hate Crime Bias column is only enabled if the report section category is Hate. If it is enabled, select an option from the drop-down.

6. The CCR - Qualify the Forcible Sex offense column is only enabled if the violation category is FSO (Sex offense - Forcible). If it is enabled, select an option from the drop-down. This column is not required.

7. The CCR - Qualify the Non-Forcible Sex Offense column is only enabled if the violation category is NSO (Sex offenses - Non-forcible). If it is enabled, select an option from the drop-down. This column is required when it is enabled.

The Unfounded Crime checkbox is selected if the reported crime was investigated by law enforcement authorities and found to be false or baseless.

Select the Include in Non-Academic Profile Report checkbox if the violation should be included in the student's non-academic profile report.

If you have permissions to manage user-defined fields, click the User-Defined Fields button to open the User-Defined Fields window and edit them as needed.

Click the Save button on the toolbar to save the new violation.

In the Violations and Sanctions tab, click the Associations button in the Sanctions column. The Associations window for that violation type opens.

The window displays a list of the sanctions currently associated with the violation, showing the Code, Description, and Default Fine for each one.

To remove an existing sanction, click the Remove icon for the row you want to delete.

To add a sanction, click the Add associations link, then click in the Sanctions field and select a sanction from the list.

You can add multiple sanctions to the violation.

When you are done, click Update to return to the Violations and Sanctions tab.

In the Violations and Sanctions Associations spreadsheet, edit the columns in the row of the violation you need to update by selecting a new option from a drop-down or selecting or deselecting a checkbox. To edit the Comment, click in the column and enter a new comment or update the existing one.

When you are done, click the Save button on the toolbar.

In the Violations and Sanctions Associations spreadsheet, select the checkbox next to each violation you want to copy.

Click the Copy button on the toolbar. For each row you selected, a duplicate row is added to the top of the spreadsheet.

Make changes to the new rows as necessary.

To associate new sanctions to the violation:

1. Click the Associations button in the Sanctions row. The Associations window opens.

2. To remove an existing sanction, click the Remove icon for the sanction you want to delete.

3. Click the Add associations link.

4. Click in the Sanctions field and select a sanction from the list.

5. Repeat steps c and d to associate additional sanctions.

6. Click Update to save the changes and return to the Violation and Sanction Associations spreadsheet.

When you are done editing, click Save on the toolbar to save the changes.

Select the checkbox next to the violations you want to delete. You must select at least one.

Click the Delete button on the toolbar. The Delete Violations? pop-up opens.

The Delete Definitions? pop-up lists the selected definitions in two categories:

If you decide not to delete one or more of the definitions listed under Ready to Delete, click the Remove icon to remove them from the list.

When you're sure you want to delete all the rows listed under Ready to Delete, click Yes, delete.