Degree Program Area Definitions

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

Overview

Degree Program Areas are general fields of study such as Engineering, Nursing, or Business Administration. The Degree Program Area Definitions page allows you to manage these definitions. Degree Program Areas are used in the student's Degree History for National Student Clearinghouse (NSC) reporting.

Desktop Location

Degree Program Area definitions can also be managed in Desktop on the Degree Program Area window. Changes made in Web are available in Desktop, and vice versa.

Database Location

Degree Program Area definitions are stored in the degree_prog_area table.

Where Degree Program Area Definitions Are Used

The Degree Program Area can be added to a student's Degree History record (Degree History window, Graduation tab) and reported to the NSC through the Degree Verification process. This information is only used by NSC Degree Verification process.

Permissions

To manage Degree Program Area definitions, you must belong to a role with "Can manage degree program area definitions" enabled. Jenzabar provides this permission with the Registration Module Manager and Registrar default roles, but your school may have created a customized version of this role.

Fields

Field	Note
Program Area Code	Up to 5 characters. Required. Not editable for existing definitions. Must be unique.
Description	Up to 80 characters.

How To

View Degree Program Area Definitions

From the Registration Administration hub, under the Hub options drop-down window, click Manage Definitions, and select Degree program area definitions. You can also use the page search in the upper right corner of J1 Web. Just start typing the name of the definition page you want, and select it in the results.
Enter characters, words, or phrases in the Quick Filters to limit the list of definitions.
Click a heading to sort the list by that column.

Create Degree Program Area Definitions

Click the Create definitions button.
Enter a unique Code, up to 5 characters, required.
Enter a Description, up to 80 characters, optional.
Click either Save and create another or Create and close.

Edit Degree Program Area Definitions

Click the Edit icon on the row of a definition. The edit pop-up opens.
Once a Degree Program Area definition is saved, the Code cannot be changed. Edit the Description as needed.
Click Update.

Delete Degree Program Area Definitions

Select the checkbox next to each definition you want to delete.
Select Delete from the Options drop-down. The Delete Definitions? pop-up opens.
The Delete Definitions? pop-up lists the selected definitions in two categories:
- Ready to Delete: Definitions that can be deleted.
- Unable to Delete: Definitions that can't be deleted, either because they're in use or are protected by the system.
If you decide not to delete one or more of the definitions listed under Ready to Delete, click the Remove icon to remove them from the list.
When you're sure you want to delete all the rows listed under Ready to Delete, click Yes, delete.

Download Degree Program Area Definitions

Download to Excel

Select the checkboxes next to the rows you want to export.
From the Options drop-down, select Download to Excel. The Download to Excel pop-up opens.
Select options for the Excel format and data columns.
sidebar. Download to Excel Options
Workbook Creation Options: This option lets you choose how you want the data to be organized when it's exported. If you are exporting a large number of rows, you may want to separate the data into different worksheets or even workbooks. Once you select this option, the Separate (Sheets or Workbooks) By drop-down becomes available so you can choose the groupings for each worksheet or workbook.
Separate (Sheets or Workbooks) By: This field becomes available when you choose to organize your export into multiple worksheets or workbooks. In general, you'll have the option to separate the data based on the columns. You will only see options for the visible columns.
Notice
For example, if you are exporting a set of definitions, you might choose to organize the data into two workbooks: one for active definitions, and one for inactive definitions. Do this by selecting the "Active" column in this drop-down. All of your rows designated as active will be in one workbook, and the inactive ones in a separate workbook.
Workbook Format: This section lets you set some Excel display options for your data. For more information about each of these features, consult Microsoft Excel help.
Autofit columns: Fits column width to the data so that fields are not truncated.
Turn on filtering: Turns on the AutoFilter feature, which allows you to show only rows that meet your selected criteria.
Freeze Top Row: Your worksheet displays the column title in the first row by default. Selecting this option keeps the top row at the top so that as you scroll down through your data, the column headings remain displayed.
Show totals for numeric columns: This option will include the sum of a column of numbers at the bottom of that column.
Columns to Include: These options are specific to the page you are viewing, so they will vary. You will only see options for columns that you can see on the page. All of the columns are selected by default, but you can deselect any of the columns you don't want to include.
Click Download. Your .xlsx or .zip file is saved in the file location that you have set in your browser settings.