Jenzabar Campus Portal Features Help Hub

Form Settings

Important

Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.

Form settings are configurations you can apply to your entire form. They control how users access and work with your forms.

Definition Tab

Form Setting

Description

Form name

Form Names are important! They are used for mapping to your external database, as the text for your form URL, and help you keep track of your forms in FormFlow - Workflow.

Tab orientation

Controls the position and arrangement of the tabs on the form.

Description

The block of text underneath the Form Name. They're useful for giving an introduction to your form. You can use @@ options to auto-add relative information such as the logged in user's name or the date.

Settings Tab

Form Setting

Description

Form display dates

Options that determine when and for how long your form is visible.

Message before start

Message that appears before your form is available.

Message after end

Message that appears when your form is closed.

File upload root

Where on the Campus Portal server the files will be stored for any question you add to your form that allows file uploads. @@SubmissionID can be used.

Display in main view

Makes the form available immediately; however, limits you to only display one form at a time. Users will not be able to pick up where they left off on their previous form submission and will be forced to begin a new submission.

Randomize questions

Show form questions in a random order each time someone visits the form.

On Finish Tab

Form Setting

Description

Use reCaptcha

Enables Google reCaptcha validation to be required before the form is submitted.

Note

Requires Google reCaptcha account.

Public key

Public key provided by Google reCaptcha.

Private key

Private key provided by Google reCaptcha.

Display a message to the user

Displays a custom confirmation message when someone completes your form. You can add formatting, images, or links. You can use @@ to insert form data into your custom message.

Transfer to web page

Sends people directly to another website when they complete your form. You can use @@ to insert form data into your web page transfer.

Access/Security Tab

Form Setting

Description

Number of times a user can submit

Restricts the total number of submissions per user within this form. If a user returns to submit and the threshold has been met, they receive a message indicating they have met the submission limit.

Make submissions anonymous

Removes all identifying information from the form meta-data.

Allow users to view their own submissions

Allows form users to view their form using the View Reports link once it has been submitted. TIP: Unless they have permission to view all, form users will only be able to see their own submissions.

Limit access to

A data source containing a list of all users permitted to access this form. If the currently logged in user does not exist in this list, the form link will not be visible.

  1. Log in to the Campus Portal as an administrator and access FormFlow - Forms.

  2. Click Manage Forms.

  3. Click on the form you want to update. The admin view of the form displays.

  4. Click Form Settings to open the Form Information pop-up.