Manage User Access to J1 Web
Important
Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.
Users and their ability to sign in to Web are maintained by selecting or deselecting the Active Web Login checkbox in J1 Desktop on the Users window. Users with an active Web login can:
Sign in to J1 Web using their Desktop username and password
Access standard J1 Web features such as messaging and tasks
Be assigned to J1 Web roles to determine what information and features they can or cannot access
Deactivating J1 Web users in Desktop means they can be reactivated at another time. This can be useful when you need to temporarily suspend a user's access to Web. Users with an inactive J1 Web login cannot:
Sign in to Web using their Desktop username and password
Be assigned to J1 Web roles to determine what information and features they can or cannot access
If a user's active directory account (SQL Desktop login) is deleted or missing a matching SQL Server login, their J1 Web login is deactivated on the Desktop Users window.
Note
Users who have their J1 Web login deactivated still appear on J1 Web messages and tasks they were included with before being deactivated.
Employees and Faculty who use the Campus Portal and are not in Desktop, may be added as J1 Web users when they log in to J1 Web for the first time. They will be added as Web users and assigned to the Web User and respective Employee and Faculty roles. This cuts down on manually adding multiple users who may not be in Desktop as users. This feature must be enabled on the System Settings page, using the JICS Authentication options.
Most J1 Web users are in the Desktop application and set up with an active J1 Web login using the Desktop Users window.
If your school is configured to allow JICS Authentication, employees or faculty members who use the Campus Portal may be able to log in to J1 Web using their Campus Portal credentials even if they are not in the Desktop application. When these users log in for the first time, they are added to J1 Web and assigned to the J1 Web User and respective Employee and Faculty roles.
No, a J1 Web user does not need to have an active Desktop login; however, access to Desktop information within J1 Web may be impacted. Users without an active Desktop login cannot be assigned to Desktop user groups, which control access to Desktop information and capabilities. Because J1 Web uses Desktop information throughout the system, it honors these Desktop permissions meaning J1 Web users need to be assigned to the appropriate Desktop user groups in order to access relevant Desktop information in J1 Web.
Notice
Advising Administrators must be assigned to a Desktop user group with permission to Student Progress Locks in order to view the J1 Web Student Progress Locks block. In order to be assigned to that group, the user must have an active J1 Web login.