Supervisor Settings
Important
Information and features vary according to the roles to which you belong and the permissions associated with those roles. For more information, contact your module manager or your campus support team.
There are two settings available to supervisors:
Use this setting to allow other supervisors to approve your employees' timecards and leave requests.
Choose Manage supervisor settings from the Hub options drop-down menu.
In the Choose Alternate Approvers section, select Timecards or Leave Requests from the drop-down menu.
In the add approver field, type the person's name that you want to add as your alternate approver and select their name.
Note
The alternate approver must be an active user and have supervisor permissions.
Click Save.
Tip
When you click Save, a confirmation message is sent to the alternate approver.
Select Manage Supervisor Settings from the Hub options drop-down menu.
In the Choose Alternate Approvers section, click the x beside the name of the person you want to delete as your alternate approver.
Select Manage Supervisor Settings from the Hub options drop-down menu.
In the Choose Alternate Approvers section, find the alternate approver you want to change.
Click the edit icon beside the person's name and then click the x to delete.
Type the name of the new person you want as the alternate approver and click Save.
Tip
When you click Save, the alternate approver receives a confirmation message.
You may want to assign an alternate approver if you won't be able to approve timecards or leave requests before the cutoff date.
Yes. Click Add another under the existing approvers' row.
Alternate approvers must be active J1 Web users and have supervisor permissions. If the person is not available to choose as your alternate approver, it's possible they are not an active user or do not have the appropriate permissions.
When you assign another supervisor as your alternate approver:
They receive a message letting them know that they are your alternate approver for either leave requests or timecard approval.
On their Approve Timecards or Leave Requests page, a notification at the top of the page alerts them that they are your alternate approver, and they have access to your employees' timecards or leave requests.
When you delete someone as your alternate approver they can no longer approve your employees' timecards or leave requests, depending on the access they had.
When you assign someone as your alternate approver, they receive a confirmation message. In addition, when they access either their Leave Requests or Approve Timecards page, depending on what you set them up to approve, there is a notification at the top of the page.
Your alternate approvers are listed in two places:
The Choose Alternate Approvers section of the Supervisor Settings page.
At the top of your Approve Timecards or Leave Requests page, depending on the type of access you gave them.
Use this setting to display a warning message when a supervisor is approving an employee timecard with fewer hours than it should have, based on the employee's position. This feature displays a warning to the supervisor that they may want to double check the timecard before submitting it for payroll processing.
For this feature, you can select the pay groups you want the system to validate position default hours for:
All Pay Groups – Validates default hours for all pay groups when submitting timecards.
By Pay Group – You can define which pay groups to validate hours for when submitting timecards.
From Hub options, select Manage supervisor settings.
Go to the Validate Position's Default Hours section.
Next to All, click the ON/OFF toggle button to the desired position.
From Hub options, select Manage supervisor settings.
Go to the Validate Position's Default Hours section.
On the By Pay Groups option, click the ON/OFF toggle to the desired position for each pay group in the list.
Tip
If you want to turn the feature on for all pay groups, turn the All Pay Groups option to ON.
You should take a second look at the timecard. It may be correct; however, if you are unsure, you could ask the employee to review their timecard once more before submitting it for payroll processing.
If an employee has no vacation or sick time off remaining but needs to take a sick day, they could enter less time than might be required for the pay period.